Agenda Packets - 1986/01/06 - Laserfiche WebLink

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MEMO 'rV: MAYOR AND CITY COUNCIL 0011�. FRO im: CI.FRK-ADM IN I STRAT11R DA'rE; DECEMHER 20, 1985 SIIH.)E("f: Ctkl?UTER SYSTEM SELECTIUN A., you hay.• been pre.vlously adv)sec1, the I>,•p.u-1 nu n) II•ead Team mat on Friday, D•cember 20th with Jim Stern of Management Advisors, Inc. to select a computer system for your consideration. Attached is a document prepared by Mr, stern for that mertrny ouUininy prule.•1 hrabrty, proposals received, selection and profile of finalists and his recommendation. As indicated in that report, after review of thc• proposals the Department Head Team selected three (NCR, Computoservice and Dat,, Management Design) for further consideration. During the week nt Deceember 2nd the team and Mr, stern witnessed demonstrations of each of the systems. After these demonstrations it was concluded that only the Computo- service and Data Management Design proposals warranted further investigation and consideration. During the discussion on December 20th it was agreed that we had "underestimated" our initial system needs and that the addition of 3 Lermina:s and 2 printers was necessary in order to ensure peak efficiency and Automation of our operations at the level we discussed. Also, it was determiged that some of the financial applications initially programmed for the second year would best be implemented in the first year. Finally, we looked at the rity's need in 4-5 years and project-d what additional equipment and system upgrades would be needed. We were able to happily conclude that even nth these modi- fications to our initial plans the 5 year cost for both systems would be less than what was budgeted. As a final step to reaching a conclusion the software and maintenance capabilities of each system was reviewed. At the end of this lengthy discussion it was the unanimous conclusion of the Department Heao Team to agree with the consultart's recommendation that the City pur.:hasre the system proposed by Computoservice of Mankato using Texas instruments hardware. Althnuyh we are recommendcny the Computoservice system, we are not recommendiny your immediate approval of a purchase. Rather, we are reyuPsting authorization to negotiate a contract with Computoservice in order to fine-tune the costs As we foel we ran negotiate a better price, and estanlish a schedule for inst.cllA-tion.