Agenda Packets - 1986/12/22 - Laserfiche WebLink

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X � �3 TO: Mayor & Council n FROM: Finance Director -Treasurer Brager DATE: December 17, 1986 RE: PURCHASE OF TWO PERSONAL COMPUTERS Since my December 11, 1986 memo on the above referenced subject I have reduced the total purchase price from $7,810 to $7,168 for a total price reduction of $642. These reductions are the result of negotiated price reductions on the printers proposed and a reconfiguration of one system. After writing the original memo on this subject I found a computer supply dealer that stated they could sell us the printers bid at a discount of 25% off list price. Since the dealer did not also sell computers I contacted Ameridata, the low bidder on the computers, and they agreed to match the price on the printers. That results in an additional savings of $132 on the printers. After reviewing the configuration of the personal computer that would be used by the Accountant, Finance Department Staff concluded that graphics capabilities would not be needed. Therefore, a graphics card priced at $285 would not be needed. In addition Finance Staff concluded that an asynchronous port and cable priced at $100 would net be needed for both units since only one system would have a modem and only o:.� 931 Emulation software package is needed because one was purchased with the TI mini -computer for our present IBM PC and could be used for the new PC instead. The sum of these changes reduces the total purchase price by $642 to $7,168. The new pricing and configuration of these PC's is contained in Exhibits I & II. Staff proposes that; for budgetary considerations, the printers and cables and the 931 Emulation software priced at $1,758 be charged to the 1986 Budget and that the balance of the system priced at $5,410 be charged to the 1987 Budget. Staff further proposes that annual maintenance contracts for each system be purchased from Ameridata at a cost of $648 per system. Purchase of the maintenance contracts now enables the City to receive a waiver of installation charges of $205. RECOMMENDATION: Authorize the purchase of two IBM Personal Computer Systems from Ameridata Systems, Inc. at a cost of $7,168 with $1,758 being charged to the 1986 Budget, Accounts 100-190-4703, $879; 700-120-4703, $440; 730-120-4703, $439 and $5,410 being charged to the 1987 Budget, Account 100-120-4703 and the purchase of annual maintenance contracts for a cost of $1,296 to be charged to the 1987 Budget, Accounts 100-190-4513 $648; 700-120-4513, $324; 730-120-4513, $324. DB/ds