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.-. ____'.�+32!R-lAtlyYw•...ITClOf�'•T.T •-.�.. �.�.r . �.�. •�..�.^..�^-��.t-....... Tr.•: Si��� <br />TO; Mayor and City Council <br />FROM: Don Brager, Finance Director -Treasurer <br />DATE: November 9, 1988 <br />RE; REVISIONS TO CITY PURCHASING POLICY <br />The City's present Purchasing Policy was adopted by Resolution 1674 <br />on October 24, 1983. After reviewing the policy, staff believes that <br />it is in need of revision in several areas. Staff proposes the <br />following revisions: <br />1) A purchase of up to $1,000 may be authorized by a department <br />hcad if the item is included in the current year's budget (2.01)(a). <br />The previous amcunt was $500. The $500 limit has proved to be <br />burdensome, particularly for the Public Works and Parks Departments. <br />Many products frequently used can not be purchased for $500. These <br />products include but are not limited to recreation rock, field <br />liner, chlorite, motor oil. Increasing the purchasing authority <br />of department heads would eliminate what has grown to be a <br />burdensome requirement that would allow staff's time to be spent <br />more productively. <br />2) Purchases between $1,000 and $2,500 may be authorized by the Clerk - <br />Administrator and his/her designee if the item is included in the <br />current year's budget. (2.01) Should the item not be in the <br />current year's budget the purchase is to be awarded by the City <br />Council. Formerly items over $1,000 would be awarded ;y the <br />Council. Staff believes that it is not an efficient r ; of Council <br />and staff's time to write memos, discuss and receive authorization <br />for small items which were previously approved when t).: budget was <br />adopted. <br />3) P. purchase order shall be issued by the department head for items <br />over $500 (3.03). Formerly $100. Many small supplies purchased <br />are made by telephone. In those instances & purchase order is <br />unnecessary paper work. <br />4) A purchase order may be issued un a department head's signature <br />for items up to $1,000. (Formerly $500.) This change follows <br />since it is proposed that department heads have purchasing <br />authority to $1,000. <br />The revised purchasing policy is attached for your consideration and <br />review. Should you have any questions do not hesitate tc contact me. <br />DB/DS <br />Attachment <br />