Agenda Packets - 1988/11/21 - Laserfiche WebLink

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Purchasing Policy Page Three PURCHASE ORDERS 3.01 PURPOSE A purchase order authorizes the vendor to ship and bill for materials or services specified in the purchase order. 3.02 ISSUANCE OF PURCHASE ORDER FORMS TO DEPARTMENT HEADS It shall be the respc.isibility of the Finance Department to maintain an inventory of purchase order forms. The Finance to Department will issue purchas urchasinge order neededmgocdsdand services heads for departments. It shall be the responchasey Of the department heads to ma`..ntaln a record of pur orders issued by their departments. At a minimum this record shall include: purchased se rderanumbermount ofdthe order. name of supplier issued to, Department heads shall, upon request of the Clerk fc Administrator or Finance Director, make availa�lc inspection said record of purchase orders issued. 3.03 ISSUANCE - GENERAL Purchase orders must be issued and sent to suppliers prior to the order of goods and services which are estimated to exceed $500. or services which are estimate to a) For orders of goods order exceed $500 but not to exceed $1,000aadpurchase head. may be issued upon the signature to bl For orders of goods or services which are estimated ter exceed $1,000 a purchase order nly be issued to bidding and provisions of this policy p purchase order quotations has been complied with, the has been properly issued pursuant to provisions srof this policy, signed by a department head; and countesigned by the Clerk-Administratol or Finance Director. 3.04 PROCEDURES REGARDING THE ISSUANCE OF PURCHASE ORDERS Copies of the issued purchase order shall be distributed as follows: idence a) Original to supplier as should obethe order igoods instructedt or services. The supp include the purchase order number on theurchased. or invoice sent for the goods or services p b) First copy (yellow) to the Finance Department. kol-f