Agenda Packets - 1989/02/06 - Laserfiche WebLink

Home Browse Search

JqN-31— 9 TUE 15:35 VTR City of Mounds View, Minnesota Management Report, Page 29 Subd. 3. Claims, affidavits filed. Before such a Claim is Paid, the interested officer $hall file with the clerk of the governing body an affidavit atatines (a) The name of the Officer and The nffiea hPIA l.w M., (b) An itemization of the commodity or services furnished; (c) The contract price; (d) The reasonable value, (e) The interest of the officer in the contract; and (f) That to the best of his knowledge and belief the contzcct Price is as low as, or lower ^:han, the price at which the commodity or services could be obtained from other sources. P . 14 Official guidelines are not yet published. We recommend, however, that the City take steps to provide evidence of compliance in the public officials conflict of interest area. To provide evidence, we recommend that a letter of representation be received from all public officials stating that he/she has read the applicable statutes and that ro such conflicts a'xist (or that such conflicts be disclosed). We are available :o assist the City in this procedure. Financial Management Requirements ;luring 1983 and 1984, the City upgraded its internal office automation abilities. The primary areas of improvement are as follows: • Remote data entry of the prime financial data including general ledrer, utility transactions, and payroll. • Addition of anrd processing capabilities. • Automatio;+ of budget process. • Remote access to Pamsep County property and voter ve7istration records. Financial znal;:sis through the use of computerized worksheets. • Uee of electronic cash registers. Use of microfiche. In 1985, the City approved a computer study to determine the current and projected 0 computer automation needs of the City. A change in systems would require a review of internal controls of the City.