Agenda Packets - 1989/07/10 - Laserfiche WebLink

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TO: MAYOR AND CITY COUNCIL FROM: CLERK -ADMINISTRATOR DATE: JUNE 20, 1989 SUBJECT: POSTAGE MACHINE The City of Mounds View's postage machine, which is ten years old, is being rented from Pitney Bowes at the cost of $109.50 per quarter. Recently, we have been e}periencing major mechanical problems with the machine to the point that we have have been advised by Pitney Bowes that needed replacement of the equipment is eminent. Upon ving this Bowes randldiscussed with rthem ooptions ffor nreplacementtactede'Of the equipment and costs for said replacement. Current technology allows for the inclusion of a computerized scale with the postage machine equipment such that when larger listedeanathebscalewandhed, the cost if additionalof the optionsoare purchased is the scale can automatically interface with the, allowing for the dispensing of a tape without anyadd Postage meter, manual operation. Also, Pitney Bowes has recentiyadditional. introduced a feature called "Postage By Phone" which allows for the addition of postage to the postage meter through a Phone connection to the United States Post Office rather than having to take the meter down to the Post Office and have postal employees add postage to the meter. The manual addition of postage to the meter can take anywhere from an hour to an hours and one-half and can only be done on certain days of the week and hours of the day due to postal Office requirements. When looking at equipment currently available to the Cily, the clerical staff felt that they wished to have feature1. s in the equipment that would address their current needs aid simplify the process of adding postage to our mail. It was the preference of the clerical staff that the City purchase a Pitney Bowes 5636 Mailing Machine with the following features: 1• Automatic feed board allowing for the feeding of the large brown mailing envelopes automatically rather than the current ndnual system. 2. A diagnostic feature in the machine that would advise the operator of the location of jams or other difficulties as well as an automatic "on" and "off" feature. 41 3. Postage By Phone capability. 4. A ten pound scale interfaced with the postage meter.