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MEMORANDUM <br />Memo To :Mayor and Council Members <br />From :Ric Minetor, City Engineer/Director of Public Works <br />Date :June 13, 1990 le <br />subject :Purchasing Policy - Change Orders <br />The Council has been approving contracts with a contingency <br />amount for unforeseen problems, contract item overruns, and other <br />items that are not apparent at the time of the bid. In reviewing <br />the purchasing policy of the City, we have noticed that there is <br />no reference to this practice. Therefore I am recommending adding <br />the following section to the purchasing policy. <br />Add the following to section 2.02: <br />When bids are awarded with a contingency reserve, the <br />Department Head in charge of the project, or the Clerk <br />Administrator, shall have the authority to sign change <br />orders for the City up to the value authorized in the motion <br />awarding the bid. <br />