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RESOLUTION NO. 1248 <br />CITY OF MOUNDS VIEW <br />COUNTY OF RAMSEY <br />4 <br />p� STATE OF MINNESOTA <br />f J <br />RESOLUTION ESTABLISHING POLICY ON ACCESS TO PUBLIC <br />DOCUMENTS <br />WHEREAS, the Minnesota Government Data Practices Act <br />(MS 3.01 to 13.90) provides that the public shall be allowed <br />access to documents classified as public within reasonable <br />time of a request; and <br />WHEREAS, the City of Mounds View wishes to comply <br />with both the spirit and intent of this law while at the <br />records <br />same time filling our obligation to protect public <br />from damage or loss; and <br />WHEREAS, in an effort to fulfill the requirements of <br />the Minnesota Government Data Practices Act and our obliga- <br />tion to protect and preserve public documents, the City of <br />Mounds View has determined that it is appropriate to <br />_ <br />establish a policy regarding access to public documents. <br />NOW, THEREFORE, Be It Resolved that the City Council <br />of• the City of Mounds View establishes the following policy <br />on access to public documents. <br />1. A log shall be maintained by the Clerk -Admini- <br />strator's Office listing the name and address of <br />all individuals inspecting the original copies of <br />public documents and the spocific documents <br />?7 <br />inspected. <br />2. Any individual, group, or organization wishing <br />copies of public documents Shall submit their <br />request in writing listing the specific documents <br />to be copies. Copies of requested documents shall <br />be date stamped to reflect the date the copies <br />are made. <br />3. The City shall charge $.10 per page for each <br />document copied. Should the amount of staff time <br />necued to make the requested copies exceed 15 <br />minutes, all personnel costs and other reasonable <br />expenses related to responding to the request for <br />copies shall also be charged to the requesting <br />individual, group or organization. <br />Adopted this day of , 1987. <br />ATTEST: <br />Mayor <br />(SEAL) <br />Clerk -Administrator <br />