Agenda Packets - 1987/03/16 - Laserfiche WebLink

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MEMO TO: Clerk -Administrator and City Council FROM: Public Works Foreman Rose DATE: March 12, 1987 / SUBJECT: STREET SWEEPING BIDS (QUOTES) - PROJECT 87-1 The bid opening was set for February 27, 1987 at 2:60 p.m. Only one bid.was received and without a required bid bond. Therefore, a first action required would be to formally reject all bids received due to bid requirement not being met. 1 called the vendors we had requested bids from to question why we had not received them. Three of the seven had not bid because of past year practices, one was in the mail, and two just hadn't bothered. Due to the timeline available, I discussed the matter with Clerk -Administrator Pauley and we decided to go with quotes. Quotes to he either total price, hourly rate or both, preferably. The following quotes have been received: 1. Clean Sweep, Inc. $ 5,668.00 --- 2. Allied Blacktop Co. $ 51.00/hour 3. Crosstown Sweeping Corp. $ 7,500.00 $ 54.00/hour 4. Foss Sweeping $ 5,940.00 $ 49.50/hour 5. Loomis, Inc. $ 6,050.00 $ 58.00/hour * 6. American Sweepers, Inc. $ 4,975.00 $ --- *Bid price for three years fixed. The low quote of $4,975.00 from American Sweepers, Inc. is the same contractor from the previous 2 years. He has further made his quote more appealing by fixing that same price for the next 2 years. I have discussed the matter with the City Attorney and we recommend that a contract be drafted with American Sweeping, inc. to include the following: 1. Contract for City sweeping for Spring 1987/88/89. 2. Price per year - $4,975.00. 3. Insurance requirements for General Liability: $50,000 Property Damage $100,000 Per Person $300,000 Per Occurrence 4. Posting Security of $500.00 at time of contract approval released after sweeping is completed this year. 5. For 1988 and 1989, security be submitted prior to February 15 and sweeping dates set. Security again released after completion.