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lbr� 15 <br />MEMO TO: MAYOR AND CITY COUNCIL <br />FROM: FINANCE DIRECTOR a <br />DATE: APRIL 21, 1988 <br />SUBJECT: PURCHASE OF A BURSTER AND A DECOLLATOR FOR THE <br />FINANCE DEPARTMENT <br />The 1988 Budget provides for the purchase of a decollator and a <br />burster for the Finance Department. $550 is budgeted for the <br />decollator and $3,570 for the buxster for a total budget of <br />$4,120 for these items. <br />A decollator is a machine that separates multipart computer forms <br />and also removes carbon paper from them. The monthly financial <br />reports are printed on four-part paper. The Department presently <br />uses nine boxes of four part paper per year. Separation of the <br />paper and removal of the carbon paper requires 8 1/2 hours of <br />Staff time per box. The Accounting Clerk performs this work at a <br />cost of $97.41 per box or $876.69 per year. <br />Dorothy Sandgren, Utility Accountant, and Mary Tatarek, <br />Accountant have looked at machines at other cities and recommend <br />the purchase of a Uarco, Hodel 2010-1 burster at a cost of <br />$3,259.00 and a Uarco Micro 3 Deleaver (decollator) at a cost of <br />$858.48. Cost of ooth items is $4,117.48 and is within the <br />amount budgeted for these items. <br />Purchase uf these machines would free the Finance Department <br />Staff from mundane ar.8 messy tasks that the machines can perform <br />in minutes. The payback period in terms of time saved would be 1 <br />year for the decollator and 2.8 years for the burster. The time <br />saved could be used to perform more important tasks. <br />RECOMMENDATION: <br />Authorize staff to purchse a burster and a decollator from <br />Computoservice, Inc. at a cost of $4,117.48. <br />DB/mjs <br />