Laserfiche WebLink
11.3C The City will assign appropriate security roles to its employees, limit <br /> employee access to appropriate shared network drives and implement password <br /> protections for not public electronic data. <br /> 11.31) Only those City employees whose job responsibilities require them to have <br /> access will be allowed access to City files and records that contain not public data. <br /> Employee position descriptions will contain provisions identifying any not public <br /> data accessible to the employee when a work assignment reasonably requires <br /> access. If a City employee does not have a work assignment allowing access to the <br /> not public data, the City will ensure that the not public data are secure. The City's <br /> employees will be instructed to: <br /> 11.3D1 Release or disclose not public data only to those persons,within and <br /> outside of the City, who are authorized by law to have access to the data; <br /> 11.3D2 Do not leave not public data where unauthorized individuals might <br /> see it; <br /> 11.3D3 Password protect their computers and lock their computers before <br /> leaving work stations; <br /> 11.3D4 Secure not public data within locked work spaces and in locked file <br /> cabinets; and <br /> 11.3D5 Shred not public data before disposing of them. <br /> In the event of a temporary duty assigned to a City employee, the employee may <br /> access certain not public data for as long as the work is assigned to the employee. <br /> 11.4 Data Sharing with Authorized Entities or Individuals. <br /> H AA When a contract with an outside party requires access to not public data, <br /> the contracting party will be required to use and disseminate the information <br /> consistent with the Act. The City must include in a written contract the language <br /> contained in Exhibit 10 or substantially similar language. <br /> 11.413 In addition to the employees listed in the City's data inventory (see <br /> Appendix A), the Responsible Authority, the City's criminal prosecutor, the City <br /> Attorney,the City Engineer, and the City Building Inspector may have access to all <br /> not public data maintained by the City if necessary for specified duties. Any access <br /> to not public data will be strictly limited to the data necessary to complete the work <br /> assignment. <br /> 13 <br />