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Item No: Meeting Date: March 18 22Q5 Type of Business Council Business City Administrator Review: Mots V0V UEY or mounas view srarr Report To: Honorable Mayor and City Council From: Nyle Zikmund, City Administrator Item Title/Subject: Charter Commission Joint Meeting March 18 Introduction: Council had brief discussion at their March 3, 2025 workshop reviewing the items and added a fourth item to the discussion. 1. Appointment Process 2. Quarterly Reports 3. Ordinance Adoption 4. Clarification of Street Levy with respect to Charter Levy Discussion: 1. Appointment Process — specific to filling council vacancies, council/commission has been working on this for more than two years, need to finalize process. 2. Quarterly Reports — To some degree, a larger discussion on what belongs in a charter. By definition this is your high-level governance document — similar to the State and Federal Constitution. A provision of this nature — requiring quarterly reports, but absent any substantive requirement (s) seems inconsistent. Staff recommendation is to remove from charter given its ministerial nature in combination of no specific detail. Further, staff gives reports at virtually every council meeting. 3. Ordinance Adoption Process — Minnesota State Statute defines the ordinance adoption process which includes a public notification, public hearing in certain cases, and upon passage by a defined majority, publication in the official newspaper after which it becomes effective (the date of publication). In plain terms, Council can adopt an ordinance the night it is heard, just like a resolution. The ordinance, unlike a resolution — must be published in the official newspaper. Once that publication occurs, the ordinance is effective. The Mounds View Charter adds two substantive conditions; a second reading at least 14 days after the first and effectiveness 30 days days after publication. i'trh rrrk hr0i.abh'Corrunnrrav