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Mounds View Joint Charter Commission and Council Minutes — DRAFT <br /> Tuesday, March 18, 2025 <br /> 1. Call to Order. Special joint meeting came to order at 6:30 PM. <br /> 2. Roll Call. Present: B.Amundsen, E. James, M. Meehan, K. Mills, J. Peterson, G. Quick, R. Scholl, <br /> A. Urlacher, R. Warren <br /> 5 Excused: <br /> Absent: <br /> Also present: Council members Z. Lindstrom, J. Clark, S. Gunn, G. Meehlhause, K.A. Smith, <br /> City Administrator Nyle Zikmund, City Attorney Joe Sathe <br /> 10 3. Approval of Agenda and Minutes. <br /> A.Approve Agenda. <br /> Chair R. Warren introduced the Preliminary Agenda. Discussion was requested. <br /> MOTION made,by R. Scholl, and seconded,by G. Quick, to approve the agenda as presented. <br /> Motion Adopted 9-0 <br /> 15 <br /> 4. Citizen's Comments from the Floor. ly <br /> None presented. <br /> 5. Joint Business. <br /> 20 A. Self Introduction of each member. <br /> Each member of the council and commission introduced them ves, how long they have resided in the <br /> city, and community involvement they've had in the past. <br /> B. Discussion of cily charter and Chapter 4 Nominations At Elections—4.05 Vacancy appointment <br /> 25 allowance. (The following notes highlight general discussion and are not a transcript of what was said.) <br /> Chair R. Warren requested that the secretary provide status of this issue. B.Amundsen reviewed the <br /> Commission actions of 2024 and the decision to hold further discussion at this joint meeting, along with <br /> additional items from the city administrator. B.Amundsen then turned to city attorney J. Sathe to review <br /> memos previously sent. City Attorney J. Sathe reviewed two memos from March 18, 2025, about <br /> 30 comparison of our ordinance process to statute and on the charter amendment process. <br /> City Administrator N. Zikmund spoke about the charter's dual public notice for an ordinance and <br /> about street levy exception from levy limit as policy issues. <br /> Chair R. Warren then reviewed the reason f%T looking at vacancy appointment and asked legal to <br /> review the legal problem with the 2024 amendment language. City attorney J. Sathe referenced his memo <br /> 35 of September 19, 2024. Those items were regarding: <br /> a.) a code issue conflict with a planning commissioner being on council, <br /> b.) the statute duties of the mayor, in particular the emergency duties, <br /> c.) clarification of who is reaching out to a potential appointee, and <br /> d.) a suggested improvement that the elected person on a November ballot be immediately appointed, <br /> 40 rather than waiting for January, in case of vacancies at a November election. <br /> The commission and council then had various discussions about the language proposed. In a <br /> discussion of what is "reasonable" amount of time for an appointee response, the city attorney described <br /> "reasonable time" as a result of considering the totality of the situation and also the discretion of the <br /> person reaching out to the potential appointee. <br /> 45 Discussion occurred about what happens if the mayor vacancy is appointed, can another council <br /> member run meetings? The city attorney said he can write language to accomplish that direction as long <br /> as it is understood that the appointee assumes the mayors emergency duties, due to statutes. <br /> There was discussion of alternative vacancy filling methods: 1) could the acting mayor be <br /> permanently elevated to mayor and then have the seat until the next mayoral election date, or 2) if an <br /> Page I of 2 <br />