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11.3D2 Do not leave not public data where unauthorized individuals might <br />see it; <br />11.3D3 Password protect their computers and lock their computers before <br />leaving work stations; <br />11.3D4 Secure not public data within locked work spaces and in locked file <br />cabinets; and <br />11.3D5 Shred not public data before disposing of them. <br />In the event of a temporary duty assigned to a City employee, the employee may <br />access certain not public data for as long as the work is assigned to the employee. <br />11.4 Data Sharing with Authorized Entities or Individuals. <br />11.4A When a contract with an outside party requires access to not public data, <br />the contracting party will be required to use and disseminate the information <br />consistent with the Act. The City must include in a written contract the language <br />contained in Exhibit 10 or substantially similar language. <br />HAB In addition to the employees listed in the City's data inventory (see <br />Appendix A), the Responsible Authority, the City's criminal prosecutor, the City <br />Attorney, the City Engineer, and the City Building Inspector may have access to all <br />not public data maintained by the City if necessary for specified duties. Any access <br />to not public data will be strictly limited to the data necessary to complete the work <br />assignment. <br />HAC State or federal law may authorize the sharing of not public data in specific <br />circumstances. Not public data may be shared with another entity if a federal or <br />state law allows it or mandates it. Individuals will have notice of any sharing in <br />applicable Tennessen warnings, or the City will obtain the individual's informed <br />consent. The City will also obtain informed consent from an entity submitting not <br />public data for the purposes of a building permit application (Exhibit 11). Any <br />sharing of not public data will be strictly limited to the data necessary or required <br />to comply with the applicable law. <br />11.5 Penalties for Unlawfully Accessing Not Public Data. The City will utilize <br />penalties for unlawful access by its employees to not public data as provided for in <br />Minnesota Statutes, Section 13.09, if necessary. Penalties include suspension, dismissal, <br />or referring the matter to the appropriate prosecutorial authority who may pursue a criminal <br />misdemeanor charge. <br />14 <br />MU125\11\1101989.v1 <br />