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City of Mounds View <br />Data Practices Procedures <br />Table of Contents <br />1.0 <br />Introduction..........................................................................................................................1 <br />2.0 <br />Responsible Authority; Compliance Official.......................................................................1 <br />3.0 <br />Access <br />to Public Data..........................................................................................................1 <br />3.1 <br />People Entitled to Access.........................................................................................3 <br />3.2. <br />Form of Request.......................................................................................................3 <br />3.3 <br />Identification of Requesting Party...........................................................................3 <br />3.4 <br />Form of Copies........................................................................................................4 <br />3.5 <br />Time Limits..............................................................................................................4 <br />3.6 <br />Fees..........................................................................................................................4 <br />3.7 <br />No Response from Requestor..................................................................................4 <br />4.0 <br />Access <br />to Private and Confidential Data on Individuals.....................................................4 <br />4.1 <br />Persons Entitled to Access.......................................................................................4 <br />4.2 <br />Form of Request.......................................................................................................5 <br />4.3 <br />Identification of Requesting Party...........................................................................5 <br />4.4 <br />Time Limits..............................................................................................................5 <br />4.5 <br />Fees..........................................................................................................................6 <br />4.6 <br />Summary Data.........................................................................................................6 <br />4.7 <br />Records of Minors and Incapacitated Persons.........................................................6 <br />5.0 <br />Access <br />to Private and Confidential Data on Decedents.......................................................7 <br />6.0 <br />Access <br />to Data not on Individuals.......................................................................................8 <br />6.1 <br />People Entitled to Access.........................................................................................8 <br />6.2 <br />Form of Request.......................................................................................................9 <br />6.3 <br />Identification of Requesting Party...........................................................................9 <br />6.4 <br />Time Limits..............................................................................................................9 <br />6.5 <br />Fees..........................................................................................................................9 <br />6.6 <br />Accessibility of Records..........................................................................................9 <br />7.0 <br />Temporary <br />Classification...................................................................................................10 <br />8.0 <br />Denial <br />of Access................................................................................................................10 <br />9.0 <br />Collection of Data on Individuals......................................................................................10 <br />9.1 <br />Tennessen Warning................................................................................................10 <br />9.2. <br />Data Quality Procedures........................................................................................I <br />I <br />10.0 <br />Data Accuracy or Completeness........................................................................................12 <br />10.1 <br />Challenge to Accuracy or Completeness of Data..................................................12 <br />10.2 <br />City Employee Data...............................................................................................12 <br />10.3 <br />Review...................................................................................................................12 <br />11.0 <br />Data Protection...................................................................................................................13 <br />11.1 <br />Legal Requirement.................................................................................................13 <br />11.2 <br />Data Inventory.......................................................................................................13 <br />11.3 <br />Data Safeguards.....................................................................................................13 <br />11.4 <br />Data Sharing with Authorized Entities or Individuals...........................................13 <br />11.5 <br />Penalties for Unlawfully Accessing Not Public Data............................................13 <br />El <br />MU125\1 1\1 101989.v I <br />