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<br />5 <br />MU125\11\1101989.v1 <br /> 4.1B Private information about an individual may be shown or given to: <br /> <br />4.1B1 The individual, but only once every six months for the same request, <br />unless a dispute has arisen or additional data has been collected or created. <br /> <br />4.1B2 A person who has been given access by the express written consent <br />of the data subject. (Exhibit 6) <br /> <br />4.1B3 Persons, or another responsible authority, which are authorized <br />access by the federal, state, or local law or court order. <br /> <br />4.1B4 Persons within the City staff, the City Council, and outside agents <br />(such as attorneys) whose work assignments or responsibilities reasonably <br />require access. <br /> <br />4.1C Confidential information may not be given to the subject of the data, but <br />may be given or shown to: <br /> <br />4.1C1 Persons who are authorized access by federal, state, or local law <br />or court order. <br /> <br />4.1C2 Persons within the City staff, the City Council, and outside agents <br />(such as attorneys) whose work assignments or responsibilities reasonably <br />require access. <br /> <br />4.2 Form of Request. Any individual may request data verbally or in writing. Data <br />will be released depending on whether or not the City has stored the data requested and <br />whether the data is classified as public, private, or confidential. All requests to see private <br />or confidential information must be made in writing in order to verify identity. The <br />Responsible Authority will provide a form (Exhibit 3 or equivalent online form) to <br />document the requesting party’s identity, the information requested, and the City’s <br />response; however, any individual may request data verbally or in writing as long as the <br />request is accompanied by documentation of the requesting party’s identity and a detailed <br />description of the information requested. <br /> <br />4.3 Identification of Requesting Party. The Responsible Authority must verify the <br />identity of the requesting party as a person entitled to access when private or confidential <br />data is requested. Identity can be established through personal knowledge, presentation of <br />photo identification, comparison of the data subject’s signature on a consent form with the <br />person’s signature in City records, or other reasonable means. <br /> <br />4.4 Time Limits. Requests will be received and processed at Mounds View City Hall <br />only during normal business hours. Access to the data will be provided as soon as is <br />reasonably possible. Data requested by the individual that is the subject of the data will be