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HomeMy WebLinkAboutResolution 7487RESOLUTION 7487 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING THE MOUNDS VIEW CABLE COMMITTEE BY-LAWS WHEREAS, at the April, June, and August Work Sessions, the City Council discussed the role and mission of the Cable Committee; and WHEREAS, the City Council directed the Cable Committee and City Staff to draft Cable Committee By-laws to be consistent with other City committees and commissions; and WHEREAS, drafts of the Cable Committee By-laws were presented to the City Council at the April, June and August Work Sessions for comment; and WHEREAS, using the comments raised at these Work Sessions, the City Council, City Staff and the Cable Committee worked together on drafting Cable Committee By-laws; and WHEREAS, a final draft of the Cable Committee By-laws was approved by the Cable Committee at their last meeting on August 17, 2009. NOW, THEREFORE BE IT RESOLVED, that the Mounds View City Council approves the attached Cable Committee By-laws. Adopted this 24th day of August, 2009. e Fla a ayor ATTEST: .~..~U/Y'ULU~ James Ericson, Clerk-Administrator (seal) BY-LAWS OF MOUNDS VIEW CABLE COMMITTEE MISSION STATEMENT The mission of the Mounds View Cable Committee (hereinafter referred as the "Cable Committee" or "Committee") is to advise the City Council on issues pertaining City cable television programming, to provide a communications link between Mounds View citizens and city government and to encourage residents to become more active participants in community life through their use of the government access cable channel. ARTICLE I PURPOSE The Cable Committee identifies, develops and assists in the production of programming for the government access cable channel. The intended outcome is to promote an awareness and understanding of community events, city governmental meetings and city programs, and provide information about health and safety matters, recreational opportunities, the environment and other community issues through the use of the government access cable channel. ARTICLE II CABLE COMMITTEE MEMBERSHIP Section 1. COMPOSITION. The Committee is comprised of five to seven non- compensated volunteer members. Committee members must have an interest in and willingness to assist in the production of cable programming and related activities. The majority of the Committee members shall be Mounds View residents. Employees of Mounds View businesses or members of Mounds View service organizations having a special interest or experience in such matters may also be eligible to serve on the Cable Committee at the discretion of the City Council. Section 2. APPOINTMENT PROCESS. The City Council, in conjunction with the Cable Committee, shall advertise through its usual and customary outlets for interested parties to serve on the Committee. Cable Committee members shall be appointed by the City Council based on the recommendations of the Cable Committee from the applications submitted. 1 Section 3. TERMS OF OFFICE: Appointments shall be made for three-year staggered terms. Terms begin in January of the year of appointment (or as otherwise noted) and shall end on December 31St of the third year thereafter or as otherwise noted. Section 4. VACANCIES: Any Cable Committee member who is unable to fulfill their designated term of office shall notify the Cable Committee chair in writing. Vacancies shall be filled according to the procedures and policies adopted by the City Council. Section 5. DUTIES OF THE CABLE COMMITTEE. The Cable Committee duties are as follows: a) To advise the City Council regarding issues relating to the government access cable channel. b) To provide an informational and public relations outlet for the city government through the use of government access cable channel. c) To oversee, evaluate, and assist in television programming on the government access cable channel. d) To communicate programming objectives to the City Council. e) To develop an awareness of the government access cable channel through public relations efforts in local newspapers, the City website, the City newsletter and other outlets as may be appropriate. f) To encourage individual residents and institutions to make use of the government and community access cable channels. g) To work with the North Suburban Access Corporation to help facilitate community programming in the ten-city franchise area. h) To help develop and initiate television programming of Mounds View significance in conjunction with other cities of the North Suburban Cable Commission. ARTICLE III OFFICERS Section 1. ELECTION OF OFFICERS: The Officers of the Cable Committee shall consist of a Chair, Vice-Chair, and Secretary. Officers are elected each calendar year at the first regularly scheduled meeting in January. For each office, the Chair shall invite nominations from Cable Committee members. After nominations have been received, the Chair shall entertain a motion to close nominations. In the event of multiple nominations, the Chair shall ask for a motion to approve one of the nominees. After the motion has been seconded, the Committee votes on the motion. If the motion does not pass, the Chair shall ask for another motion to appoint a different nominee, and proceed with the process again until the officer is approved. In the event of a tie, the Chair shall announce the nominees tied, and the nomination process shall be repeated until an election occurs. If only one nomination has been received, the Chair may conduct the voting by voice vote. If a majority of the members present vote in the affirmative for the nominee, the nominee shall be elected. 2 Section 2. OFFICER VACANCIES: occurring in the officers' positions.. Section 3. DUTIES OF OFFICERS: Cable Committee members must fill vacancies a) Chair: The Chair shall preside at all meeting of the Cable Committee. The Chair shall serve under the supervision and direction of the Committee. The Chair shall have the powers and perform duties that the Committee may from time to time prescribe. b) Vice-Chair: The Vice-Chair shall preside over meetings and perform the authorities and duties of the Chair in the event of the Tatter's absence, death, disqualification, or incapacity until the Cable Committee elects a new Chair. The Vice-Chair shall exercise and perform such other duties as may be prescribed from time to time by the Committee. c) Secretary: The Secretary shall perform roll call during Cable Committee meetings, and draft and provide Minutes to the Cable Committee. Section 4. ABSENCE OF OFFICERS: In the event of the absence of both the chairperson and vice-chairperson, those members present shall elect a temporary chairperson to preside over the meeting. Section 5. REMOVAL FROM OFFICE: An appointed member of the Cable Committee may be removed from office for just cause and on written charges by at least four-fifths (4/5) vote of the entire City Council. Such member may be entitled to a public hearing before such vote is taken. It shall be the duty of the Chair to notify the City Council promptly of any vacancies occurring in membership. The City Council shall fill such vacancies for the unexpired term of the original appointment. ARTICLE IV MEETINGS OF THE CABLE COMMITTEE Section 1. REGULAR SET MEETINGS: At the first meeting of the year, the members shall set a meeting schedule for the remainder of the year. Changes to the published meeting schedule shall be noticed at least three (3) days prior to the changed meeting date. Regular or special meetings may be canceled by the Chairperson, Clerk-Administrator or the Assistant City Clerk-Administrator in the event that there are no items of business requiring the attention of the Committee, or for lack of a quorum, or in response to inclement weather or for any other good and sufficient reason. Members of the Committee shall be notified by telephone of any meeting cancelation. Section 2. SPECIAL MEETINGS: Special meetings to conduct the business of the Cable Committee may be held and shall be noticed in accordance with open meeting law requirements at any other time that the members may deem necessary. Section 3. QUORUM and ADJOURNED MEETING: At all meetings of the Cable Committee, a majority of the members appointed shall constitute a quorum to do business. Section 4. MEETING FORMAT: a) At the hour appointed for a meeting of the Cable Committee, upon reaching a quorum, the members shall be called to order by the Chair or, in the Chair's absence, by the acting Chair. The members shall do business following a set agenda. b) The Chair shall preserve order. The Chair or the acting Chair shall be entitled to vote like other members. c) Prior to speaking, members shall.. address the Chair and shall not proceed until they have been recognized by the Chair. d) If a member has a personal interest in a matter that comes before the Cable Committee, the member shall not vote on said issue. e) The Chair has the authority to set a time limit that a member or a person addressing the Committee may speak. f) All sub-committees shall be appointed by the Chair unless expressly ordered by the full Cable Committee. It shall be the duty of the sub-committees to act promptly and faithfully in all matters referred to them and to make reports at a future set time/date established by the Cable Committee. g) Minutes of all Cable Committee' meetings shall be recorded by the Secretary, reviewed and approved by the Committee, and kept at the city offices. The minutes shall constitute an official record of the Cable Committee's proceedings. Section 5. ATTENDANCE: committee members shall advise the Chair or the Cable Television Coordinator of an anticipated absence from any regularly scheduled Committee meeting. Any member absent from three consecutive regularly scheduled meetings or more than four regularly scheduled meetings per year without the consent of the Cable Committee shall be deemed to have vacated their office. It ''shall be the duty of the Chair to notify the City Council promptly of any such vacancies who shall fill such vacancies for the unexpired term of the original appointment consistent with Article II, Sections 2 and 4. Section 6 CONFLICT OF IN' member present shall vote, unless for sp has a personal interest in the matter, he neither deliberate nor vote on the matte material financial interest of the commit committee member may also be disqual vote of the committee members in attenc Section 7. OPEN MEETING the State of Minnesota Open Meeting Section 8. INFORMATIONAL receive a staff report, plans and addition the agenda for any regular or special me four calendar days prior to the meeting. within the packet prior to the meeting. EREST: When a question is put by the Chair, every cial reasons the member elects to abstain. If a member or she shall state that such an interest exists and shall "Personal interest" means, but is not confined to, a ~e member, a family member or a close associate. The feed to vote on a matter by atwo-thirds (2/3) majority W: Meetings shall be conducted in accordance with (Minnesota Statute Chapter 13D).. PACKETS: Each Cable Committee member shall .al information, as appropriate, for each item placed on sting. The committee packet should be delivered at least Each member is responsible for reviewing the material 4 ARTICLE V CITY CIL LIAISON The City Council may appoint from am ng its members a Liaison to the Committee on an annual basis. The role of the Liaison would be o serve as a conduit for sharing information and updates between the City Council and the Co ittee. The appointed Liaison would not be a member of the Committee. ARTICLE VI PARLIM,ENTARY AUTHORITY Section 1. PARLIMENTARY', AUTHORITY: Robert's Rules of Order Newly Revised shall govern Cable Committee meetings in all cases to which they are applicable and in which they are not inconsistent with these By-Laws and/or any special rules of order the Cable Committee may adopt. Section 2. SUSPENSION: Robbert's Rules of Order may be temporarily suspended by consent of the majority of the members. ARTICLE VII POLICIES The Cable Committee shall establish. policies to follow in producing its cable television programs. It shall address the following but may not be limited to: Commercial Messages or Material; Political Campaigning; Candidates' Forums and/or Meetings; Religious Material; Special Programming; Obscenity and Defamation; Schedule and Program Priorities; and Funding Sources. ARTICLE VIII AMENDMENT TO BY-LAWS Section 1. AMENDMENTS. The Cable Committee by-laws may be amended, repealed or adopted by a majority of the Cable Committee members upon thirty (30) days written notice of the proposed change in its entirety during a meeting of the Cable Committee members unless said notice is waived by all of the members. Notice of such alteration or amendment is to be contained in the notice of such meeting. Alterations or amendments must pass by a four-fifths (4/5) vote of the Cable Committee members. Section 2. INTERPRETATION of the By-Laws and any amendment or additions thereto shall rest with the Cable Committee. Section 3. TEMPORARY SUSPENSION OF BY-LAWS: These rules may be temporarily suspended by consent of a majority of the members. ARTICLE IX REVIEW OF BY-LAWS THESE BY-LAWS shall be reviewed at least every five years and revised if needed. These by- laws govern internal Cable Committee matters and do not create rights in any third parties. All revisions and amendments to these by-laws must be approved by the Mounds View Cable Committee and forwarded to the City Council for its information. Adoption date: ~° ~~~~ ~ Z~~ able Committee Chai ~v or Clerk-Administrator 6