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HomeMy WebLinkAboutMinutes - 2003/01/06PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Special Meeting January 6, 2003 Mounds View City Hall _ 2401 Highway 10, Mounds View, MN 55112 "" ~ 6:00 P.M. 1. MEETING IS CALLED TO ORDER 2. ROLL CALL: Linke, Quick, Marty, Stigney, and Gunn 3. APPROVAL OF AGENDA A. Monday, January 6, 2003 City Council Agenda. MOTION/SECOND: Stigney/Marty. To Approve the January 6, 2003, City Council Agenda as Presented. Ayes - 5 Nays - 0 Motion carried. 4. OATHS OF OFFICE Jerry Linke, recited the oath of office as the new mayor for the City of Mounds View. Sherry Gunn, recited the oath of office as the new City Council Member for the City of Mounds View. 5. SPECIAL ORDERS OF BUSINESS A. Resolution 5922, Resolution of Appreciation for Barbara Thomas MOTION/SECOND: Stigney/Quick. To Approve Resolution 5922, a Resolution of Appreciation for Barbara Thomas. Ayes - 5 Nays - 0 Motion carried. B. Resolution 5921, Resolution of Appreciation for Richard Sonterre MOTION/SECOND: Quick/Gunn. To Approve Resolution 5921, a Resolution of Appreciation for Richard Sonterre. Mounds View City Council January 6, 2003 Special Meeting Page 2 Ayes - 5 Nays - 0 Motion carried. 6. PUBLIC INPUT William Werner of 2765 Sherwood Road asked which laws newly sworn in officials swore to uphold. Mayor Linke indicated the laws of the United States Constitution and the laws of the State of Minnesota. Mr. Werner asked if officials swore to uphold the Mounds View City Charter. Mayor Linke indicated that upholding the Charter was part of newly elected officials responsibilities. Mr. Werner commented that it would be nice if incoming officials would take an oath to uphold the City Charter. Mayor Linke indicated he thought the same thing but the oath is boiler-plate language that everyone takes. Interim City Administrator Ericson indicated the wording was from the Charter. Mr. Werner indicated there have been problems in the City with members not upholding the Oath of the City Charter. Council Member Stigney indicated that this came up some time ago and at that time it was discussed with the City Attorney and it is his opinion that the wording in the encompasses the fact that the elected officials must follow the Charter. He then indicated he had asked whether the City could put wording in about the Charter but the City Attorney had said it would be redundant. JUST AND CORRECT CLAIMS None. 8. COUNCIL BUSINESS A. Resolution 5918, Selection of Official City Newspaper, Acting Mayor, Treasurer and Official Depository for 2003 Interim City Administrator Ericson indicated the City needed to choose its official newspaper, • acting Mayor and official depository for 2003. Mayor Linke recommended that Council Member Marty serve as acting Mayor. Mounds View City Council January 6, 2003 Special Meeting Page 3 • Council Member Marty indicated he would like to use the Bulletin as he feels they provide better coverage of the meetings. MOTION/SECOND: Marty/Gunn. To Waive the Reading and Approve Resolution 5918, a Resolution Selecting an Official City Newspaper, Acting Mayor, Treasurer and Official. Depository for 2003. Ayes - 5 Nays - 0 Motion carried. B. Resolution 5919, Setting the 2003 City Council Meeting Schedule Mayor Linke indicated he had asked that the times for all meetings be set at 7:00 p.m. to avoid confusion with residents. Council Member Marty said he thought it was an excellent idea since there have been instances in the past where residents come to work sessions assuming they will be able to speak but find that they are too late because they thought the meeting began at 7:00 p.m. Council Member Stigney indicated that consistent meeting times is a good idea but noted the reason for the 6:00 p.m. start time was because the meetings became very lengthy and would go quite late. He then said he would like the option of moving the work sessions back to 6:00 p.m. if the meetings become long and begin going late. MOTION/SECOND: Marty/Gunn. To Waive the Reading and Approve Resolution 5919, a Resolution Setting the 2003 City Council Meeting Schedule. Ayes - 4 Nays - 1(Quick) Motion carried. Mayor Linke asked why Council Member Quick voted no. Council Member Quick indicated the work sessions have been this way for a number of years and he sees no reason to change. He then said that Council Member Marty contradicted himself saying notice people but the idea that is proposed here is to get everything consistent so there is no need to notice people. C. Resolution 5920, Appointing City Council Members And City Staff As Representatives for City Commissions and Other Organizations Mayor Linke indicated he would serve on the North Metro Mayor's Committee, Council Member Gunn will serve on the Ramsey County League of Local Governments, Fire Department will be Council Member Stigney. He then indicated that he wanted to take the Human Resources Committee off of the resolution for discussion at an upcoming work session. Mounds View City Council January 6, 2003 Special Meeting Page 4 • • Council Member Quick indicated that there needed to be a motion and a second on the floor to discuss the resolution. Mayor Linke indicated he would make a motion. Mayor Linke indicated that Aaron Backman would serve as the number one representative to the Twin Cities North Chamber with the Administrator serving as alternate. Mayor Linke indicated that Council Member Marty would serve as the Northwest Youth and Family Services Representative. The City Administrator will serve as the League of Minnesota Cities Representative with Council Member Stigney as an alternate. Council Members Marty and Gunn will serve on the Banquet Center Committee. Mayor Linke will serve on the I35W Corridor Committee. Aaron Backman will serve as the representative to the North Metro Visitors and Convention Bureau with the City Administrator as an alternate. Mayor Linke Read Resolution 5920 and removed the Human Resources Committee for discussion at the February work session. MOTION/SECOND: Linke/Marty. To Approve Resolution 5920, a Resolution Appointing City Council Members And City Staff As Representatives for City Commissions and Other Organizations. Council Member Marty indicated the City needed to establish a YMCA committee and recommended that be added to the work session in February. Ayes - 5 Nays - 0 Motion carried. D. Resolution 5924, Approving the Timesaver Recording Secretary Contract Extension for 2003 MOTION/SECOND: Quick/Marty. To Waive the Reading and Approve Resolution 5924, a Resolution Approving the Timesaver Recording Secretary Contract Extension for 2003. Council Member Stigney said he thought the change in rate should be mentioned. Mayor Linke indicated that the base rate went from $103.00 in 2002 to $106.00 in 2003. He then asked what the base rate covers. Interim City Administrator Ericson indicated the contract contains language to allow for two separate billing rates and the base rate is to cover the expenses of having a secretary at a meeting that ends up being quite short. Mayor Linke requested that line numbering be used when submitting the minutes for consideration and asked that the line numbering be removed when the minutes have been finalized. Mounds View City Council January 6, 2003 Special Meeting Page 5 • Ayes - 5 Nays - 0 Motion carried. E. Resolution 5923, Approving a 3% Cost of Living Increase and a $557.55 Monthly Health Insurance Contribution for Non-Union Employees in 2003 Finance Director Hansen indicated one of the employee unions settled for 2003 and that included a three percent (3%) cost of living adjustment and an adjustment to the monthly City contribution to health to $557.55. He then indicated that Resolution 5923 would extend the same conditions to those that are not members of bargaining units. MOTION/SECOND: Marty/Gunn. To Waive the Reading and Approve Resolution 5923, a Resolution Approving a 3% Cost of Living Increase and a $557.55 Monthly Health Insurance Contribution for Non-Union Employees in 2003. Council Member Stigney commented that last year there was a 4% increase for nonunion employees, the year before 3%, and this year 3%. He then said that he sometimes feels that as government employees they are getting ahead of the game and noted that federal retirees and social security recipients received 1.4% last year and 2.2% this year. He further commented that he thinks someone should look at what the City is paying its employees and he does not think • that the City can continue to offer percentage increases every year. Ayes - 5 Nays - 0 Motion carried. 9. REPORTS Council Member Marty indicated that Northwest Youth and Family Services seeks out individuals from the community who have done outstanding service to youth and this year's award recipient is John Deppa and the City if proud of him. The awards banquet is scheduled for February 13, 2003 and is open to the public. Council Member Marty indicated he had watched the tape of the last meeting and there are a number of issues that he would like to revisit and one is with regard to the personnel policy. HE then suggested adding the personnel policy to the work session agenda in February. Council Member Stigney indicated he would also like to discuss the compensation package and how the City bases its pay as he does not feel it is in the City's best interest to use the Stanton information. Council Member Gunn had no report. Council Member Quick asked Staff to look into what other municipalities are doing with regard to compensation and make a report at the work session. Mayor Linke had no report. Mounds View City Council January 6, 2003 Special Meeting Page 6 • • Interim Administrator Ericson indicated he had been directed to file charges regarding missing documents from the golf course. He then indicated he had researched the matter further and found that he needs to have a list of what is missing prior to filing that report. He further indicated that he had contacted MMKR and is waiting for a report from them on the missing information. Council Member Stigney said he thought this was already taken care of through the Auditor's Office and the County Attorney. Interim City Administrator Ericson indicated there was clear direction to file charges because a report has not been filed and he needs to know what is missing before filing the report. Michele Sandback indicated she had asked that the City file a report because at this time there is no report filed and before the case can be sent to the prosecuting attorney there needs to be a report. Council Member Marty asked for an update on County Highway 10 and the soundwall. Interim City Administrator Ericson indicated that as soon as he has information he would provide it to Council. Interim City Administrator Ericson requested authorization from Council to contract for planning services should the need arise. There was Council consent to authorize Staff to seek planning assistance if necessary. Interim City Administrator Ericson requested authorization from Council to seek human resource assistance and said he could use the League of Minnesota Cities as well as using the assistance of adjoining communities to assist with filling the open positions. MOTION/SECOND: Marty/Stigney. To Authorize Staff to Seek Planning and Administrative Assistance if Needed. Ayes - 5 Nays - 0 Motion carried. • Interim City Administrator Ericson indicated there is a need for a third person in the cable department to assist with covering meetings. He further commented that there have always been two backups and right now the City is functioning with just one. MOTION/SECOND: Marty/Gunn. To Authorize Staff to Hire a Person in the Cable Department to Assist with Taping Meetings. Ayes - 5 Nays - 0 Motion carried. Mounds View City Council January 6, 2003 Special Meeting Page 7 • • Interim City Administrator Ericson handed out a letter from the League of Minnesota Cities concerning a claim made by a former golf course employee. He then indicated that the insurance trust claim of John Uline has been settled for the amount of $3,050.00. Interim City Administrator Ericson indicated he received a request to utilize the Community Center for the senior safety fair if the facility is not previously booked. MOTION/SECOND: Marty/Gunn. To Authorize Staff to Work with the Fire Department and the Community Center to Determine a Suitable Date for the Fire Department to Utilize the Center for the Senior Safety Fair at No Cost. Council Member Marty said he feels this is a good idea as it provides an excellent service to the senior citizens in the community. Council Member Gunn indicated she had heard that the seniors really thought this was a wonderful event. Council Member Stigney suggested adding a list of dates the City would like to use the Community Center to the work session for discussion. Interim City Administrator Ericson indicated the only other date he is aware of would be for the Home Improvement Show. Council Marty indicated he was surprised to hear that the City had 11 events at the Community Center last year. Interim City Administrator Ericson indicated that some of the events maybe City meetings and offered to provide information on use of the Community Center at an upcoming meeting. Mayor Linke indicated that next time the contract is discussed it should be added that all elections take place at the Community Center. Ayes - 5 10. Next Council Work Session: Next Council Meeting: Nays - 0 Motion carried. Monday, January 6, 2003 Monday, January 13, 2003 11. Closed Session Council recessed to closed session. • Mounds View City Council January 6, 2003 Special Meeting Page 8 '~ 12. ADJOURNMENT Mayor Linke adjourned the meeting at p.m. Transcribed and recorded by: Joan Lenzmeier Timesaver Off Site Secretarial, Inc. •