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HomeMy WebLinkAboutResolution 7545RESOLUTION 7545 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA APPROVING A REVISED POSITION DESCRIPTION AND AUTHORIZING THE ADVERTISEMENT FOR HIRING A PUBLIC WORKS SUPERVISOR WHEREAS, the Public Works Supervisor position has been vacant since December 15, 2006; and WHEREAS, the City Council previously authorized the advertisement to hire this position on September 10, 2007 but the vacancy was never filled due to the unexpected resignation of the Public Works Director; and WHEREAS, the Public Works Supervisor has been budgeted for each year since vacancy, including the 2010 Budget; and WHEREAS, the City Council has recently discussed rehiring the Public Works Supervisor at their August 31, 2009 retreat and at their December 7, 2009 work session where a revamped position description and hiring schedule was reviewed; and WHEREAS, rehiring the vacant Public Works Supervisor position will remedy department deficiencies related to understaffing, unclear roles and responsibilities, intra- department communication, increased capital improvement projects, aging infrastructure, asset/records management, and undo workload burdens; and WHEREAS, having a Public Works Supervisor will provide opportunities to offset the position cost by reducing consultant fees and providing better labor and equipment efficiencies, including providing an opportunity to capture knowledge of senior staff before retirement; and WHEREAS, a Public Works Supervisor will allow the Public Works Department to move from a reactive mode to a proactive mode, allowing more to be done with less, with immediate and long-term cost savings to the City. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. The revised position description for the Public Works Supervisor is hereby approved (see attached). 2. City Staff is authorized to advertise the Public Works Supervisor position. Adopted this 14t" day of December, 2009. ATTEST: ___.__ J Flaherty, ~' James Ericson, Clerk-Administrator (SEAL) CITY OF MOUNDS VIEW POSITION DESCRIPTION Position Title: Public Works Supervisor Department: Public Works -Operation and Maintenance Division Accountable to: Director of Public Works Status: Exempt PRIMARY OBJECTIVE OF POSITON Under the guidance and supervision of the Public Works Director, this position is responsible to proactively supervise operation and maintenance division personnel and effectively implement work plans for the reliable and long-term operation, maintenance, and repair of all City-owned infrastructure involving drinking water supply and wastewater collection systems; streets and trails; stormwater conveyance and treatment systems; vehicles and equipment; and the public works facility. SUPERVISION RECEIVED This position is supervised by and works under the general guidance and direction of the Public Works Director. SUPERVISION EXERCISED Direct supervision over all assigned operation and maintenance (O&M) division personnel in the Public Works Department, including other O&M division personnel assigned to the Parks Supervisor in his/her absence. This position will assume the duties of the Public Works Director during short-term absences of the Director. ESSENTIAL DUTIES AND RESPONSIBILITIES Assign and provide work direction and technical assistance to maintenance personnel including resolving problems on a daily basis to accomplish the overall work schedule, making the best possible use of manpower, materials, and equipment, to carry out established division priorities and work plans as directed by the Public Works Director. • Plan, organize, and prioritize O&M division activities and oversee maintenance personnel to ensure work activities are completed in a professional, timely, efficient, and cost-effective manner. Instruct personnel on proper procedures and practices for completing assigned job tasks. • Coordinate work activities with maintenance activities of parks, park facilities, buildings, and grounds through collaboration with the Parks Supervisor. • Solicit quotes and procure materials, supplies, tools, equipment, and contractual services needed for O&M division work in accordance with State law and City purchasing policies. Review and validate payment invoices/purchase orders, denote budget expenditure account, and submit for approval. • Record and maintain records/logs/lists relating to inspections, maintenance activity, time, and materials used. • Enforce and instruct safety standards and applicable City, State, and Federal work rules, policies, and procedures. Public Works Supervisor Position Description Page 1/4 • Provide general supervision to assigned personnel including providing informal feedback regarding job performance, annual performance reviews, and conducting employee training. • Manage personnel matters relating to attendance, overtime, vacation, sick leave, and after- hours "on-call" staffing, including the review and approval of timesheets and leave requests. • Review and make recommendations to the Public Works Director involving hiring, transferring, suspension, promotion, discharge, reward, or discipline of assigned personnel. • Answer questions and resolve problems and complaints from the public in a timely and courteous manner. • Perform administrative duties including assisting with budget preparation and quarterly reports, writing staff reports and memos, and operating a computer and software. • Keep Public Works Director informed of the status of various maintenance projects and needs related to the division including the development of short- and long-range programs and goals for the division operations and maintenance. • Write specifications, identify and assess vendor products and/or services, and make recommendations for replacement of equipment, vehicles, and other related items to the Public Works Director. • Assist with various project development activities, including project scoping, costs estimates, schedules, plans/specifications, bidding, contract administration, and construction management. • Occasionally operate light and heavy equipment and assist division personnel with completing job tasks and activities. • Attend meetings, seminars, or other training. • Performs other duties and responsibilities as apparent or assigned by the Public Works Director. Assume duties of Public Works Director during short-term absences. MINIMUM QUALIFICATIONS • High School diploma or GED, and two years post-secondary education at a vocational school, college, or university. • Five years of increasingly responsible experience in managing, operating, maintaining, and/or constructing public works infrastructure, facilities, buildings, parks, and/or vehicles. • Three years supervisory experience with a demonstrated ability to direct and supervise a wide variety of personnel. • Two years working knowledge of municipal government experience. • See "Special Requirements" for additional qualifications regarding licensures. PREFERRED QUALIFICATIONS • Bachelor's degree from an accredited institution in Construction Management, Civil Engineering, Public Administration, Business Administration, or other related field. • Five years or more of supervisory experience. • Public Works Certification as accredited by American Public Works Association (APWA) NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES • Considerable knowledge of the time, costs, materials, methods, techniques, tools, and equipment used in repairing, operating, maintaining, and constructing various public works infrastructure and facilities. Public Works Supervisor Position Description Page 2/4 • Considerable knowledge of the principals and practices of supervision, including the ability to supervise a group of eight up to 20 maintenance workers. • Considerable knowledge of, and the ability to enforce, standard safety practices and procedures commonly associated with operation, maintenance, and repair activities for public works infrastructure, facilities, vehicles, and equipment. • Skill and knowledge in the operation and care of tools, vehicles, light/heavy equipment, and building systems. • Ability to monitor, track, and control expenditures against budgetary constraints. • Ability to plan, organize, and coordinate a number of simultaneous, on-going maintenance projects requiring a variable amount of resources and personnel time. • Ability to establish and maintain effective working relationships and to deal tactfully, confidently, and effectively with all City personnel, outside agencies, vendors, and the general public, both in person and over the telephone. • Ability to read and interpret construction plans and specifications, maps, O&M manuals, and other technical documents. • Ability to communicate effectively, in English, both verbally and in writing. • Proven skill and knowledge in using computers to maintain records and electronic files; prepare letters, memos, and reports; correspond via a-mail; and research using the Internet. SPECIAL REQUIREMENTS • Possess a valid Minnesota Class D driver's license and the ability to obtain a CDL Class B license within one year of hire. • Possess a Water Supply System Operator Class D certificate or the ability to obtain within 18 months of hir , vc~rc+ of hiro ti. • Possess a Wastewater Operator Class S-D certificate or the ability to obtain within 18 months of hire. TOOLS AND EQUIPMENT USED Personal computers and software programs, including MS Office suite (Outlook, Word, Excel, Access) and Internet Explorer. • SCADA system, motor vehicles, phone, fax, and copy machine. • On occasion, light and heavy equipment. WORK ENVIRONMENT/PHYSICAL DEMANDS The work environment and physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work for this job is located in both indoor and outdoor environments. The indoor work environment is typically in a HVAC-conditioned office setting with moderate noise levels, but can vary while supervising personnel in an unconditioned garage-type setting with occasional loud noise levels. Job duties also require exposure to outdoor conditions year-round, including adverse weather conditions and outdoor areas under heavy/highway, utility, or facility construction. The employee may occasionally work near moving mechanical parts and in high, Public Works Supervisor Position Description Page 3/4 precarious places and is occasionally exposed to wet and/or humid conditions, fumes or airborne particles, traffic, toxic or caustic chemicals, risk of electrical shock, and vibration. The employee is frequently required to sit; stand; walk; use hands to finger, handle, feel or operate objects, tools, or controls; and reach with hands and arms and occasionally climb or balance; stoop, kneel, crouch, or crawl; taste or smell. Visual acuity sufficient to evaluate field conditions, construction practices and work done, and plans and drawings is necessary, as is the ability to communicate orally in person and over the telephone. Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. The employee must frequently lift and/or move up to 25 pounds and occasionally up to 100 pounds. SELECTION GUIDELINES Formal application and resume, rating of education and experience, oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change. Approval: Supervisor Effective Date: Approval: Clerk -Administrator Revision History: Hay: 438 pts 12/2009 04/2006 02/2004 Public Works Supervisor Position Description Page 4/4