HomeMy WebLinkAboutResolution 7585RESOLUTION 7585
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING A POLICY ESTABLISHING RESERVATION PRIORITY FOR USE OF
CITY ATHLETIC FIELDS
WHEREAS, the City of Mounds Views owns, maintains, and reserves its athletic
fields (baseball, softball, soccer, etc) to various groups throughout the year; and
WHEREAS, demand for reserving the City's athletic fields is greater during
spring and summer months and can lead to shortage of available fields for use; and
WHEREAS, the Parks and Recreation and Forestry Commission recommends a
policy to guide City staff or its agents to make determinations as to the priority of groups
interested in reserving City athletic fields.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Mounds View, Ramsey County, Minnesota as follows:
1. The City approve the attached policy which will establish reservation priority
for use of City athletic fields.
2. City staff or its agents responsible for making reservations of City athletic
fields are hereby directed to implement the policy.
Adopted this 22nd day of February, 2010.
J
ATTEST:
~. __.
James Ericson, City Administrator
(SEAL)
MOUNDS VIEW
MOUNDS VIEW PARKS, RECREATION, AND FORESTRY
POLICY ESTABLISHING RESERVATION PRIORITY FOR USE
OF CITY ATHLETIC FIELDS
GENERAL STATEMENT
The City of Mounds View encourages the use of City owned and operated athletic fields by athletic
associations, community groups and other organizations that provide recreational opportunities for
residents of Mounds View. In general, the City makes every effort to provide the number of athletic
fields relative to the number of Mounds View residents served by a program, and relative to the
number of residents served compared to the overall size of the program.
RESERVATION PRIORITY FOR SCHEDULING FIELDS
A. Purpose Statement -Due to the large number of requests for the City's athletic fields, it is
necessary to establish a priority system to insure that the City's fields are made available in an
equitable manner to best meet community needs.
B. Priorities -Listed below are the reservation priorities for use of City athletic fields:
1. All City-sponsored activities or recreation programs
2. School District #621 activities and programs
3. Recognized community athletic associations. To be recognized, the association will meet all
of the following:
a. Generally serve the Mounds View geographic area;
b. Be a registered non-profit organization;
c. Accept all eligible Mounds View residents into the program.
d. Fifty (50) percent of the organization is comprised of Mounds View residents (based on
the previous year registrations). It is expected that new association will provide a plan to
meet the 50% level;
The City of Mounds View Parks and Recreation and Forestry Commission reserves the right to
determine whether an athletic association is recognized.
4. Other community groups including athletic associations, churches, or civic organizations that
provide recreational opportunities to Mounds View residents.
5. All other individuals or groups including non-resident, commercial and private membership
groups.
C. Athletic Field Scheduling -Annual scheduling dates will be defined by the City.
D. Permits - In order to receive exclusive use of any City athletic fields, any group or organization
must follow the guidelines and policies established by the City's Parks and Recreation and
Forestry Commission and receive an appropriate permit. Permits are issued only by the City.
E. Penalties -Organizations are required to pay for a reserved field whether or not it is used. Fields
reserved, but not needed must be relinquished by the Thursday of the week before the reservation
date. ff a field is not used and not relinquished for three dates in a season; or if athletic fields are
damaged in a manner inconsistent with normal use, the City has the right to revoke future
reservations.
F. Disclaimer -The City of Mounds View reserves the right to schedule or re-schedule athletic fields
in a manner that ensures maximum field use and/or best serves the city.
Jan. 28, 2010 -Recd by PRFC