HomeMy WebLinkAboutResolution 7591RESOLUTION N0.7591
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
RESOLUTION APPROVING THE AMENDED AND RESTATED JOINT POWERS
AGREEMENT FOR A COALITION OF METROPOLITAN COMMUNITIES
WHEREAS, the City Council entered into a joint powers agreementwith other north
metro communities in the 1980s to form a coalition, to be named the "North Metro Mayors
Association" for the express purposes of jointly promoting transportation and economic
development and to assist in providing government services and conducting government
functions effectively and efficiently; and,
WHEREAS, the North Metro Mayors Association (NMMA) has researched and
analyzed the purchasing patterns of its member cities; and,
WHEREAS, the purchasing analysis suggests that the cumulative purchasing power
of the NMMA members can drive more competitive pricing, including areas that can be
negotiated to unit prices below those on state contracts; and,
WHEREAS, the NMMA seeks to amend the original Joint Powers Agreement to
facilitate the implementation of a voluntary central purchasing program; and,
WHEREAS, participation in the voluntary central purchasing program would not
impact the existing purchasing procedures and/or policies of the member cities.
NOW, THEREFORE BE IT RESOLVED THAT the City Council of the City of
Mounds View approves the amended changes to the Joint Powers Agreement with the
North Metro Mayors Association to allow for a voluntary central purchasing program of
goods and services with other members of the Coalition.
Adopted this 8th day of March, 2010.
ATTEST:
J Flah or
James Ericson, Clerk -Administrator
(seal)
STRIKETHROUGH VERSION
AMENDED AND RESTATED
JOINT POWERS AGREEMENT
FOR A COALITION OF METROPOLITAN COMMUNITIES
THIS AGREEMENT, made and entered into by and between the cities of Andover,
Anoka, Blaine, Brooklyn Center, Brooklyn Park, Champlin, Circle Pines, Columbus, Coon
Rapids, Dayton, Lexington, Mounds View, Maple Grove, Minneapolis, New Brighton, New
Hope, Osseo, Ramsey, Spring Lake Park, which cities are all of the current members
(hereinafter collectively referred to as the "Initial Members") of the North Metro Mayors
Association, a Minnesota joint powers organization (hereinafter referred to as the "Coalition").
WHEREAS, the Initial Members are parties to the joint powers agreement that created
the Coalition (hereinafter the "Original Joint Powers Agreement"); and
WHEREAS, the Initial Members have determined that it is in the best interest of the
public to amend the joint powers agreement of the Coalition as hereinafter set forth.
NOW THEREFORE, pursuant to the authority granted by Minnesota Statutes, Section
471.59, the parties hereto agree that the Original Joint Powers Agreement is amended and
restated as follows:
1) NAME OF ORGANIZATION. The parties hereby create a joint powers organization to
be known as the North Metro Mayors Association (hereinafter referred to as the
"Coalition").
2) MEMBERS. Entities authorized to be parties to a joint powers agreement by Minnesota
Statutes, Section 471.59 may join the Coalition as members upon approval of a majority
of the Board of Directors, approval by resolution of the governing body of the entity,
execution of a copy of this Agreement and filing of an executed copy of the resolution
and agreement with the Coalition. '~ ~°°°~~+~•~°'-`~~°°+°~
3) PURPOSE. The purpose of the Coalition is to promote transportation and economic
development and to assist governmental units in providing government services and
conducting government functions effectively and efficiently.
4) BOARD OF DIRECTORS. The governing body of the Coalition shall be its Board of
Directors. Each member shall appoint two (2) directors. Each director shall have one (1)
vote. Board Members shall hold office at the pleasure of the appointing member and
shall remain in office until replaced.
A majority of the Board of Directors shall constitute a quorum of the Board.
5) COMMITTEES. The Board of Directors shall appoint an Operating Committee. The
Operating Committee shall have authority to manage the affairs and business of the
STRIKETHROUGH VERSION
Coalition between Board meetings, but at all times, shall be subject to the control and
direction of the Board.
The Operating Committee shall meet as needed at a time and place to be determined by
the Chair of the Operating Committee.
The Board may establish such other committees, task forces or working groups as it
deems appropriate.
6) MEETINGS. The Coalition shall meet on call of the president, the Executive Vice
president and Chief Oneratin~ Officer or of the Operating Committee.
7) FINANCIAL MATTERS. Coalition funds may be expended by the Board. Other legal
instruments shall be executed by Coalition officers with authority granted by the Board.
The Board shall have no authority to expend funds in excess of the Coalition funds or
incur any debt.
The financial contribution of the members in support of the Coalition shall be P~
in 11 B r .Each of the members shall, by February
2nd of each year, pay to the Coalition an amount as annually determined by the Board
. The
Board may authorize changes in the P°.- _~r_+~ ='~~~•a° member assessment for all
members upon majority vote. The annual member assessment levy shall be determined
by October 1st of the preceding year.
The Board may receive financial contributions from counties. non-profit organizations
private associations, entities or financial institutions. The Board may make such
ounties. non-profit organizations, associations, entities or institutions honorary associate
members. Honorary associate members may send representatives to Board meetings, but
shall not be entitled to representation on the Board or have any voting rights.
8) BYLAWS. The Board of Directors shall adopt such bylaws and procedures as it deems
appropriate for the administration of the Coalition and the conduct of its meetings. Such
bylaws may be adopted and amended only by a majority vote of all Board Members.
9) OFFICERS. At the first meeting of the Board of Directors in each year, the Board will
elect from its members a President, a Vice President, a Treasurer and a Secretary and
such other officers as it deems necessary to conduct its meetings and affairs.
10) POWERS.
A. The Coalition may employ such persons as it deems necessary to accomplish its
purposes.
B. The Coalition may contract with any members, other governmental units or other
entities to accomplish its purposes.
STRIKETHROUGH VERSION
C. The Coalition may contract for space, equipment and supplies to carry on its
activities.
D. The Coalition shall designate one or more national or state banks or trust
companies authorized by Minnesota Statutes, Chapter 118A or 427, to receive
deposit of public monies to act as depositories for the Coalition's funds. No
funds may be disbursed without the signatures of +~~~^ ^~~°°~~ an authorized
E. The Coalition shall purchase such insurance as it deems appropriate but shall
purchase liability insurance in at least the amount of potential liability for
political subdivisions under Minnesota Statutes, Section 466.04.
F. The Coalition may undertake nro~rams and contract_with members, and with an
non-members authorized to enter into joint powers agreements under Minnesota
Statutes. Section 471.59, to provide services to those contracting_parties
including- but not limited to. joint purchasing of supplies. other products,
equipment and services;. provided, however, that the Coalition mawprovide such
services to individual members or to non-members only when the programs
self-su porting, and will not result in any non-participating; member incurring
expenses'-' or in expenditure of any of the Coalition funds derivec~_fr_o~n
membership contributions.
11) WITHDRAWAL. Any member may withdraw from the Coalition effective on January 1
of any year by giving written notice to the Coalition °r°~~a°„+ °~ +''° a^°ra prior to
October 15 of the preceding year.
12) TERMINATION. The Coalition shall be dissolved if less than three (3) members
remain, or by mutual signed agreement of all of the members. Upon termination,
remaining assets of the Coalition shall be distributed to the members still remaining at
the time of termination, pro rated according to their respective contributions for the year
of termination.
13) NOTICES. All notices or other communications required to be given to the Coalition
n shall be sufficiently given and shall be deemed given when delivered or mailed
by registered or certified mail, postage prepaid.
14) AMENDMENTS. This Agreement may be amended and become effective only by
written agreement entered into by all members in good standing.
15) MULTIPLE EXECUTION. This Agreement may be executed simultaneously in any
number of counterparts, each of which counterparts shall be deemed to be an original
and all such counterpart shall constitute but one and the same instrument. An originally
executed counterpart shall be filed with au-^'' "~. ~'~„^~ IL_- Executive l~i~eEterVice
STRIKETHROUGH VERSION
President and Chief Operating Officer,
;/~'~C~re~.~i-r~g1000 Westgate, Suite
X544-3:55114.
North Metro Mayors Association, ~~
# , 201 St. Paul, MN
16) EFFECTIVE DATE. This Agreement shall be in full force and effect upon receipt by
• ,~ Executive Di-reeterVice President and Chief Operating Office,
North Metro Mayors Association, 1000 We t ate, Suite #~
°«~~"~~~ °~~'~ 201, St. Paul, MN 33443;55 of an executed copy hereof, along with a
copy of a certified resolution of the governing bodies of each of the Initial Members
authorizing such execution and delivery. Upon receipt of all such documents, the
Original Joint Powers Agreement shall be superseded and replaced by this Agreement,
and the Executive l~iree~e~Vice President and Chief Operating Officer will promptly
mail a copy of the fully executed agreement to each of the Initial Members.
CITY OF MOUNDS VIEW
Joe Flaherty, Mayor
James Ericson, Clerk-Administrator