HomeMy WebLinkAboutMinutes - 2010/03/22� PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL
CITY OF MOUNDS VIEW
RAMSEY COUNTY, MINNESOTA
Regular Meeting
March 22, 2010
Mounds View City Hall
2401 Highway 1Q, Mounds View, MN 55112
7:02 P.M.
1. MEETING IS CALLED TO ORDER
2, PLEDGE OF ALLEGIANCE
3. ROLL CALL: Flaherty, Stigney, Hull, Mueller, Gunn.
NOT PRESENT: None.
4. APPROVAL OF AGENDA
A. Monday, March 22, 2010, City Council Agenda.
• Council Member Mueller requested Item 6A be added to the agenda to allow Tim Roche,
Chamber of Commerce President, to address the Council.
MOTION/SECOND: Mueller/Stigney. To approve the Monday, March 22, 2010, agenda adding
Item 6A.
Ayes — 5 Nays — 0 Motion carried.
5. PUBLIC INPUT
Tom Winiecki, 2728 Sherwood Road, noted he spoke with Staff this morning and there was a
disagreement regarding the condition of the intersection at Groveland and Sherwood Road. He
felt the intersection was in extremely poor condition.
Dan Mueller, 8343 Groveland Road, addressed the Council regarding The Bulletin and Sun
Focus local papers. He suggested the Council ask them to deliver their newspaper only upon
request to assist in the reduction of litter throughout the community. City Administrator Ericson
stated staff could speak with the delivery agencies regarding the situation.
Paul Rignell, editor of the Sun Focus, stated he did not have control over the delivery patterns for
the paper. He explained he could be reached at (763) 424-7366 with any delivery concerns.
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Mounds View City Council March 22, 2010
Regular Meeting Page 2
6. SPECIAL ORDER OF BUSINES5 •
A. Twin Cities North Chamber of Commerce President Tim Roche
Tim Roche, Twin Cities North Chamber of Commerce President, addressed the Council. Mr.
Roche distributed a press release stating the Chamber would be moving to the Main Street
Village in the City of New Brighton on May ls`. He explained the Chamber has had a great six
years in the City of Mounds View and the move to New Brighton would not change the services
provided to the City or its businesses. The focus would remain on the 10 cities within the
Chamber.
Mayor Flaherty indicated the City would be sad to see the Chamber of Commerce relocate later
this spring. The Chamber was a model tenant within the Community Center.
Mr. Roche noted the Spring Business Expo would be held at T'he Mermaid on March 23, 2010,
from 3:00-7:00 p.m. A seminar will be held from 3:00-5:00 p.m. to explain how the new
healthcare bill will affect local businesses.
7. COUNCIL BUSINE5S
A Second Reading and Adoption of Ordinance 835, an Ordinance Amending
Title 500 of the City Code about Lawful Gambling.
Clerk-Administrator Ericson reviewed with the City Council that staff had identified many •
de�ciencies in the City Code relative to Charitable Gambling and initiated a process to amend
Title 500 of the Code to remove relevant charitable gambling requirements from the two liquor
license chapters and create a new, standalone chapter addressing these issues. �iput was taken
from charitable gambling organizations allowed. At this time, these organizations requested the
10% from their funds not be paid to the City as profits were down. He reviewed one change to
the language in Section 518.05.
Clerk-Administrator Ericson presented staff's recommendation to approve the second reading,
adopt Ordinance 835, and authorize publication by summary in the official newspaper consistent
with the City Charter.
Council Member Mueller questioned Page 3, Section 518.06, Subd. 8D, limiting the lawful
gambling within the City to two premises. City Administrator Ericson explained the Council
established this limit but he would not oppose additional locations to be licensed upon request.
MOTION/SECOND: GunniMueller. To Waive the Second Reading of Ordinance 835,
Amending Title 500 of the Mounds View City Code by Creating a New Chapter 518 Regulating
Lawful Gambling and Amending Title 500, Section 502.13 and 503.09, to be Consistent with the
New Chapter 518, and to authorize publication by summary in the official newspaper consistent
with the City Charter.
ROLL CALL: Stigney/Hu1UMueller/GunnlFlaherty. •
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Mounds View City Council March 22, 2010
Regular Meeting Page 3
Ayes — 5 Nays — 0 Motion carried.
B. Resolution 7599, Approving the 2010-2011 Public Works Collective
Bargaining Unit Labor Agreement.
City Administrator Ericson advised that the Mounds View Public Works Collective Bargaining
Unit approved the 2010-2011 Labor Agreement with terms consistent to those discussed by Staff
and the City Council.
City Administrator Ericson presented the terms of the revised Agreement as detailed in the staff
report and recommended the Council approve Resolution 7599 approving the 2010-2011 Labor
Agreement with the Mounds View Public Works Collective Bargaining Unit.
Council Member Mueller thanked the Public Warks Department for their assistance in working
with the City to reach the proposed labor agreement. She appreciated the fine services provided
by the Public Works Department staff to the community. Council Member Gunn agreed.
MOTION/SECOND: Gunn/Stigney. To Waive the Reading and Adopt Resolution 7599,
Approving the 2010-2011 Labor Agreement with the Mounds View Public Works Collective
Bargaining Unit.
Council Member Gunn thanked the Public Works Department for working with the City to reach
this agreement in a timely manner.
Mayor Flaherty echoed these comments explaining the Public Works Department kept the City's
best interests in mind when negotiating and approving the proposed agreement.
Ayes — 5 Nays — 0 Motion carried.
C. Resolution 7593, Awarding a Construction Contract for the 2010 Well No. 1
& 2 Rehabilitation Project.
Public Works Director DeBar described the City's maintenance and rehabilitation program for
the City's wells, pumps and motors. He said that the City was on a seven-year cycle for well
rehabilitation work.
Public Works Director DeBar presented the five quotes received from well contractors, which
ranged from $79,015 to $99,350 with the low quote submitted by Keys Well Drilling Company
of St. Paul, Minnesota. He advised that Keys performed the last rehabilitation on these same
wells in March of 2003 and are very familiar with the City's well configurations. If approved,
construction will begin in early April of 2010. He noted that the contractor should complete the
work on Well No. 1 by May 28th. Well No. 2 would be completed after the motor was replaced.
• Public Works Director DeBar presented staff's recommendation for the City Council to adopt
Resolution 7593 to award the construction contract to Keys Well Drilling Company of St. Paul,
Mounds View City Council March 22, 2010
Regular Meeting Page 4
Minnesota for the 2010 Municipal Well No. 1 and 2 Rehabilitation Project.
Mayor Flaherty questioned why the wells needed to be rehabilitated. Public Works Director
DeBar explained the wells supplied raw ground water that would then be treated by the City.
Over time, the wells need to be rehabilitated from pumping 529 million gallons a year.
Council Member Mueller thanked staff for drafting the plans and specs in house. She questioned
how much money the City saved by not sending this work to a consultant. Public Works
Director DeBar stated he was working to create a standard bid proposal that would be used for all
future projects, which took staff several days to complete. He noted input was provided from the
City Attorney as well. The estimated savings was $5,000-10,000.
MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 7593,
Awarding a Construction Contract for the 2010 Municipal Well No. 1 and 2 Rehabilitation
Project not to exceed $82,965.
Council Member Stigney questioned the $82,965 amount in the resolution. Public Works
Director DeBar stated this amount would allow for a 5% contingency. He added that the expense
may come in less if the line shafts are not needed.
Ayes — 5 Nays — 0 Motion carried.
D. Resolution 7595, Awarding a Construction Contract for the Street and
Utility Improvement Project - Area B/C.
Public Works Director DeBar reviewed the background information for the Street and Utility
Program and the Area B/C project, which had been presented to the Council previously at the
February 8, 2010 meeting.
Public Works Director DeBar presented the 13 bids received that ranged from $2,961,311.05 to
$3,797,843.50 with the low bid submitted by Northwest Asphalt, Inc. of Shakopee, Minnesota. It
was noted the engineer's estimate was $3,400,000. He advised that Bonestroo and staff have
previously worked with Northwest Asphalt and recommend awarding the contract to Northwest
Asphalt. Construction is anticipated to begin in late April or early May 2010. Staff has spoken
with Bonestroo regarding the scope of services needed for the Area B/C project.
Council Member Mueller asked staff to define Area B and Area C for those attending the
meeting this evening. Public Works Director DeBar explained Area B and C were both bordered
on the south by County Road H and to the north by County Road H2. Area B would run west of
Silver Lake Road over to the Fridley/5pring Lake Park border. Area C would run East of Long
Lake Road over to County Road 10, not including Wooddale Drive. He noted a neighborhood
meeting was scheduled for April 13, 2010, at City Hall from 6:00-8:30 p.m. with a presentation
made by the Consulting Engineer Joe Rhein.
Mayor Flaherty questioned what the engineering expense would be for this project. Consulting
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Mounds View City Council March 22, 2010
Regular Meeting Page 5
• Engineer Rhein explained the engineering expense was estimated to be 10% of the total project
expense. Mayor Flaherty asked when the Area BIC project would be complete. Consulting
Engineer Rhein estimated the project would be complete by July.
Mayor Flaherty thanked the Street Utility Task Force for its efforts in preparing the street and
utility improvement projects each year for the City.
MOTION/SECOND: Mueller/Stigney. To Waive the Reading and Adopt Resolution 7595,
Awarding a Construction Contract for the 2010 Street and Utility Improvement Project - Area
B/C.
Ayes — 5 Nays — 0 Motion carried.
E. Resolution 7596, Approving the Sale of Used Public Works Equipment.
Public Works Director DeBar explained that Public Works staff has evaluated the need of
various equipment and other items and identified two fabricated pedestrian bridges salvaged
from the former City-owned golf course and an older skid steer v-plow implement as candidates
to sell. Staff advertised the items for sale on the League of Minnesota Cities website and bids
were received as follows: Metropolitan Council Environmental Services-$7,000 for one bridge,
Town of Hassan, Minnesota-$7,800 for one bridge, and City of Ham Lake, Minnesota-$800 for
• v-plow.
MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 7596,
Approving the Sale of Used Public Works Equipment and Pedestrian Bridges.
Council Member Stigney questioned if the funds would go into the General Fund or the Public
Works Department. Public Works Director DeBar explained the funds would go directly into the
General Fund.
Mayor Flaherty thanked staff for repurposing these porceeds of equipment on behalf of the City.
He asked if the City would be transporting these items. Public Works Director DeBar indicated
it would be the responsibility of the purchaser to move the equipment.
Council Member Mueller explained the Council has agreed to enhance the City's revenue
streams, without raising t�es. 'This was another method for the City to recover funds.
Ayes — 5 Nays — 0 Motion carried.
F. Resolution 7597, Adopting a Calendar for the Preparation of the 2011
Budget.
Finance Director Beer presented staff's recommendation to adopt Resolution 7597 that adopted a
• calendar for preparation of the 2011 budget. The Council would begin discussing the 2011
budget in June. He explained this would be a tough year due to the decline in state aid.
Mounds View City Council March 22, 2010
Regular Meeting Page 6
MOTION/SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 7597,
Adopting a Calendar for the Preparation of the 2011 Budget.
Mayor Flaherty indicated the 2011 budget discussions would be dif�cult but felt the Council and
staff would work through the issues for the benefit of the City and its residents.
Ayes — 5 Nays — 0 Motion carried.
G. Resolution 7594, Authorizing a Step Increase for Nick DeBar, Public Works
Director.
City Administrator Ericson presented the deternunation of Staff that Public Works Director Nick
DeBar has satisfactorily performed in the capacity of his position and to approve a step wage
adjustment consistent with the Personnel Manual.
City Administrator Ericson read Resolution 7594.
MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 7594,
Approving Step Wage Adjustment for Public Works Director Nick DeBar.
Council Member Hull felt Public Works Director DeBar worked well with the department and
thanked him for his great work over the past year.
Council Member Stigney stated he appreciated Public Works Director DeBar for his great efforts
on behalf of the City.
Mayor Flaherty agreed Public Works Director DeBar has worked well for the City of Mounds
View.
Ayes — 5 Nays — 0 Motion carried.
H. Resolution 7598, Authorizing Purchase of Lumber and Mailboxes for the
2010 SUIP — Area B/C and Rescinding Resolution 7578.
City Administrator Ericson explained there was an error in a previous staff report and Resolution
7578, which reflected only the cost of the lumber and did not include the cost of the mailboxes.
He presented the four quotes the City received, noting Lowe's of Blaine remains the low quote
for this purchase.
City Administrator Ericson recommended the Council rescind Resolution 7578 and adopt
Resolution 7598 to purchase the lumber to construct mailbox posts and the mailboxes for the
2010 Street and Utility Project, Area B/C, from Lowe's of Blaine in the amount of $11,214.21.
Staff also recommends a 5°Io contingency to the quote for minor hardware supplies, which would
add $560 to the quote amount for a total of $11,774.92 to be funded from account number 410-
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Mounds View City Council March 22, 2010
Regular Meeting Page 7
4650-7050-312.
Council Member Mueller asked if the 5°Io contingency expense would cover the installation of
numbers on each mailbox. City Administrator Ericson noted the contingency was set to cover
minor hardware supplies, and did not cover the expense of the numbers.
MOTION/SECOND: Stigney/Mueller. To Waive the Reading and Adopt Resolution 7598,
Authorizing Purchase of Lumber for Mailbox Posts for the 2010 Street and Utility Improvement
Project — Area B/C and Rescinding Resolution 7578.
Council Member Stigney suggested staff seek bids for mailbox numbers to keep them consistent
throughout the City.
Ayes — 5
8. CONSENT AGENDA
Nays — 0 Motion carried.
Council Member Gunn requested Item A be pulled from the Consent Agenda for further
discussion.
A. Resolution 7600 Accepting Donation from Bethlehem Baptist Church.
Council Member Gunn thanked Bethlehem Baptist Church for their generous donations to the
City. She reviewed the donation amounts being made at this time and the organizations that
would benefit.
MOTION/SECOND: Gunn/Hull. To Waive the Reading and Adoption Resolution 7600,
Accepting Donations from Bethlehem Baptist Church.
Council Member Stigney explained the funds donated by Bethlehem Baptist Church each year
were made as part of an agreement reached between the two parties, as the Church was located
on t� -exempt property.
Council Member Mueller requested staff draft a thank you from the Council to Bethlehem
Baptist Church.
Council Member Hull questioned how much the donations increased each year. City
Administrator Ericson believed the increase to be 5% each year.
Mayor Flaherty thanked Bethlehem Baptist Church for the generous donations to the community.
Ayes — 5
• 9. JUST AND CORRECT CLAIMS
Nays — 0 Motion carried.
Mounds View City Council March 22, 2010
Regular Meeting Page 8
Finance Director Beer answered the Council's questions related to claims. Staff was asked to
provide additional details of the claim from Strikers for Police Department equipment.
MOTION/SECOND: Mueller/Hull. To Approve the Just and Correct Claims as Presented.
Ayes — 5 Nays — 0 Motion carried.
10. APPROVAL OF MINUTE5
A. February 22, 2010, City Council Meeting Minutes.
The Council requested the following corrections: Page 6, Line 11, place an "s" in the word
"`request. Page 10, Line 26, correct the spelling of Heidi's last name.
MOTION/SECOND: Gunn/Stigney. To Approve the February 22, 2010, City Council Meeting
Minutes as corrected above.
Ayes — 5 Nays — 0
B. March 8, 2010, Executive Session Minutes.
Motion carried.
MOTION/SECOND: Mueller/Hull. To Approve the March 8, 2010, Executive Session Minutes
as presented.
11.
Ayes — 5 Nays — 0
REPORTS
A. Reports of Mayor and Council.
Motion carried.
Council Member Mueller reported the Ramsey County League of Local Governments would be
meeting at the Mounds View Community Center on Thursday, March 25, 2010, at 7:00 p.m.
This meeting would address enhancing the City's involvement with non-profits.
B. Reports of Staff.
1. Announce the Mounds View Town Hall Meeting on Monday, March
29, 2010 at the Mounds View City Hall
City Administrator Ericson announced the Town Hall Meeting scheduled for Monday, March 29,
2010, at the Mounds View City Hall from 6:00-8:30 p.m. He presented the agenda and advised
where it will be advertised to encourage public attendance.
2. Report of Administrator.
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City Administrator Ericson presented information on the upcoming employee appreciation
luncheon. He explained this was a budgeted item and Staff suggested it be scaled back from a •
Mounds View City Council March 22, 2010
Regular Meeting Page 9
• catered luncheon to a potluck, reducing the expense to $800 with the employees still receiving an
appreciation certificate.
Council Member Gunn appreciated Staff's ability to reduce the expense.
Council Member Mueller felt the appreciation luncheon should be held and thanked Staff for
finding an alternative to the catered meal. She was in favor of presenting staff with the
appreciation certiiicates.
Council Member Hull questioned if the budget could be reduced to $175. City Administrator
Ericson felt this would be possible.
Council Member Stigney was in agreement that the luncheon should be cut back and thanked
Staff for the recommendations. Mayor Flaherty agreed.
City Administrator Ericson reported the City is still in labor negotiations with LELS and
AFSCME.
City Administrator Ericson indicated Clearwire was looking for an additional location for
another tower within a City park. He stated this could be a potential revenue stream and asked if
the Council would open to the idea.
. Finance Director Beer suggested Clearwire erect the tower and be given reduced rent, but that the
tower be owned by the City of Mounds View. He stated this would allow the City to collocate
additional antennas on the tower.
Council Member Gunn indicated she would rather see the tower on a pole and not in the woods
because she wanted to limit the number of trees lost in the City's park.
Council Member Mueller stated the Council made it a goal to increase revenue streams and was
in favor of exploring the idea of an additional tower.
Council Member Hull stated he was open to the idea of another tower and questioned if the Park
and Recreation Board has discussed this idea. City Administrator Ericson explained this has not
yet been brought to the Park Board.
Council Member Stigney indicated he would be willing to consider the tower.
Mayor Flaherty noted would be willing to review a tower plan as well.
City Administrator Ericson stated the state changed the date of the primary election was changed
to August 10, 2010, and an updated calendar was provided to the Council.
• City Administrator Ericson explained he attended the March 10, 2010, Charter Commission
meeting. The Charter Commission is reviewing Chapter 8 at this time and may send an
Mounds View City Council March 22, 2010
Regular Meeting Page 10
amendment through regarding City projects that require special assessments. He reported he •
would bring further information to the Council once it is available.
Council Member Stigney questioned why the Charter was considering this change and requested
further information from Staff.
Council Member Hull agreed and asked what the motive behind the changes is.
Council Member Mueller stated feasibility reports were quite expensive and she felt there were
many other areas of the Charter that could be amended or reworked. She did not see the need for
a change to the proposed section and suggested Staff forward a memorandum to the Charter
Commission.
Council Member Gunn agreed with these comments and felt Staff's memo should be sent to the
Charter Commission. She questioned how future projects would proceed without numerous
petitions and complaints.
Mayor Flaherty suggested a memorandum from Staff be delayed and instead a meeting be
scheduled between the Council and the Charter Commission to gain insight on the motives and
discuss the proposed amendments.
City Administrator Ericson indicated Coventry Seniar Housing presented a proposed plan to the •
Planning Commission. The major concern at this time was traffic through the adjacent
neighborhood. The developer would like to come before the City Council at the next Work
Session meeting to gather feedback before submitting an official plan.
City Administrator Ericson noted the City has budgeted for him to attend three training
conferences in 2010. Funds were set aside in the 2010 budget for each event. He questioned if
the Council was still in favor of him attending all of these events.
Council Member Hull suggested the Clerk certiiication training be attended and the other two
eliminated from the budget.
Council Member Mueller was in favor of City Administrator Ericson attending a11 three events.
Council Member Stigney suggested two out of the three events be attended and that City
Administrator Ericson select the two that would be most valuable.
Council Member Gunn agreed with Council Member Stigney and noted the MCFOA conference
must be attended.
Mayor Flaherty felt the MCFOA conference was crucial and suggested that one of the other two
events be selected. This would be another opportunity for savings to the community.
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Mounds View City Council March 22, 2010
Regular Meeting Page 11
• City Administrator Ericson advised that the City of Arden Hills was holding a TCAAP meeting
on April 14, 2010. He noted that there would be a quorum of the Mounds View Council present
at this meeting.
City Administrator Ericson reported the Community Center received a request for having alcohol
at an event without a licensed caterer, provided the alcohol is not for sale. He explained
Minnesota State Statutes were changed last year to provide for this situation. Liability issues and
insurance were still concerns, but this has been discussed with the City Attorney. An additional
waiver would be signed by the party to hold the City harmless. He questioned how the Council
would like Staff to proceed with this request.
Council Member Mueller asked who would cover the insurance and how the event would
monitor serving to minors. She suggested the contract stand as is and not allow for alcohol
service without a caterer.
Mayor Flaherty questioned if the City could have a hold harmless clause. City Attorney Riggs
stated this could be added to the contract but any event could pull the City into a legal suit. City
Administrator Ericson added that the League of Minnesota Cities does offer an extra insurance
policy for the City for these types of events.
Council Member Stigney stated he was not in favor of changing the current contract as it would
• bring about too many new concerns for the City to address.
Council Member Mueller indicated the Community Center was well used and she did not feel it
was the time to make a change. This issue could be readdressed in the future.
Council Member Hull asked what policies were followed by 5horeview and New Brighton. City
Administrator Ericson stated New Brighton and Shoreview had speciiic city approved caterers
that could be used for events. There was not an option to bring in open events with alcohol.
Mayor Flaherty thanked the Council for the discussion on this item. He did not feel it was
necessary to move forward with this item as it brought on unnecessary liability to the City.
City Administrator Ericson reviewed the April Work Session agenda with the Council.
City Administrator Ericson presented the Council with information on a small parcel of land
owned by the City adjacent to the Townsedge manufactured home park. He indicated this parcel
used to be a water tower site. In 1994, Wolf & Associates requested use of the parcel to expand
their facility, which was never completed per City's recommendations. De1lComm has since
acquired the property and uses the city's parcel for storage.
City Administrator Ericson requested feedback from Council on how to proceed with this parcel.
He noted the City could require De1lComm to vacate the site or could enter into a lease
• agreement for a reasonable amount. The lease agreement would pass the t�es along to
DellComm as well.
Mounds View City Council March 22, 2010
Regular Meeting Page 12
Council Member Mueller noted the parcel was landlocked and questioned the rate for a storage
parcel. She suggested the lease agreement remain flexible to allow for the construction of a cell
tower if the City had a request in the future.
City Attorney Riggs stated the lease agreement would remove the City's liability on the parcel
and allow for the site to be on the t� rolls. The annual taxes are estimated to be roughly $2,500.
Mayor Flaherty suggested Staff speak with neighboring communities on the going rate for
storage space. This would assist the City in setting a reasonable rental rate with De1lComm.
Citv Administrator Ericson indicated the rate may be under the suggested market rate as there
were only two potential renters for this parcel.
C. Reports of City Attorney.
City Attorney Riggs noted his report is included in the Council's meeting packet. He indicated
he was working on Police Civil Service Commission issues and would forward past
memorandums to the Council to provide further background information.
12.
13.
Next Council Work Session:
Next Council Meeting:
ADJOURNMENT
The meeting was adjourned at 9:20 p.m.
Transcribed by:
Carla Wirth
TimeSaver Off Site Secretarial, Inc.
Monday, Apri15, 2010, at 7:00 p.m.
Monday, Apri112, 2010, at 7:00 p.m.
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