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HomeMy WebLinkAboutResolution 001522 RESOLUTION NO. 15 A RESOLUTION ESTABLISHING RULES GOVERNING CONDUCT AND PROCEDURE OF THE VILLAGE COUNCIL OF MOUNDS VIE'1, MINNESOTA The Village Council of Mounds View does resolve as follows: RULE 1. The Village Council shall have regular sessions on the first Monday of each month at 8:00 o'clock P.M. and, if such Monday shall fall on a holiday shall have its regular session the next following day, or such time as the Council shall designate prior to the holiday. Adjourned and special sessions at any other time the Council may deem proper. The first meeting of the year shall be held on January 2nd unless January 2nd shall fall upon Saturday or Sunday in which event it shall be held on the next regular business day following. All meetings shall be held at the Village Hall unless otherwise specified by the Village Council. RULE 2. The Mayor shall preside at all meetings of the Council. In the absence of the Mayor, the acting Mayor shall rreside. In the absence of both, the Trustees shall elect one of thoir number a temporary Chairman. The Acting Mayor and Temporary Chairman when occupying the place of the Mayor shall have the same privileges as other members of the Council. RTJLE 3. At all meetings of the Council, a majority of the Council members elected shall constitute a quorum to do business, but a minority may adjourn from day to day and may compel the attendance of absentees, by a fine if necessary for each offense, unless a reasonable excuse be offered. RULE 4. At the our appointed for the meeting, the members shall be called to order by the Mayor, and in his absence by the Acting Mayor, and in the absence of both, by the Clerk. The Clerk shall call the roll, note the absentees and announce whether a quorum be present. In the absence of the Clerk, the Mayor shall appoint a Secretary pro -tem. Upon the appearance of a quorum the Council shall proceed to the business which shall be conducted in the following manner unless changed by the Chairman of the Meeting. rook 1. Call to order 2. Roll Call 3. Reading of the minutes of the last meeting, which if no correction' be offered shall stand approved. 4. Presentation of petitions, memorials, and remonstrances. 5. Reports of standing committees. 6. Reports of special committees. 7. Reports of Officials. 8. Notices and communications. 9. Introduction of ordinances. 10. Presentation of claims. 11. Unfinished business. 12. Special order of business. 13. Motions and resolutions. 14. Adjournment. RULE 5. The Mayor shall preserve order rind decorum and shall decide questions of order subject to the rppeal to the Council. The Mayor may make motions, second motions, or speak on any question. The Mayor shall be entitled to vote like other members of the Council. RULE 6. Every person, previous to his speaking, shall address the Chairman and shall not proceed until he has been recognized by the Chair. Ue shall indulge in no personalities and shall confine his remarks to the matter under debate. RULE 7. No person shall speak more than twice on any question nor more than five minutes each time without unanimous consent of the Council. RULE 8. A person called to order shall immediately suspend his remarks until the Point of order is decided by the Chair. 24 RULE 9. Every motion except to adjourn, postpone, reconsider, commit, lay on the table, or for the previous questions, shall be reduced to writinE if the Chair or any member requires it; when made and seconded, it shall be stated by the Chairman or being written shall be read by the Clerk, and may be withdrawn before decision or amendment, or any disposition thereof has been made, or a vote taken thereon. RULE 10. All resolutions and Ordinances shall be in writing. RULE 11. When a question is under debate no motion shall be entertained, unless to lay on the ta111e, to act on the previous question, to postpone, to commit, or to amend, which several motions shall precedence in the order in which they are named, and the first two shall be decided without debate. RULE 12. Any question shall be divided at the same will admit thereof. RULE 13. When a question is put by the Chair, request of any member when every member present shall the vote Yea or Nay when the roll is called. A member may abstain from voting, if the majority of the Council concur with his request for abstention. The roll call shall be recorded in the minutes of the meeting. RULE 14. All questions shall be put in the order in which they are moved, except in case of privileged questions. RULE 15. The previous question shall be put in these words: "Shall the main questions now be put It shall be admitted on demand of any two members, and until decided shall preclude all amendments and debate of the main question. RULE 16. All committees including standing committees shall be appointed by the Chairman. RULE 17. All standing committees shall consist of one or more members of the Council, and, if desired, one or more citizens of the village. The Mayor shall name the chairman of the commit'-e when committee is appointed. The standing committees shall be appointed at the first business meeting of the year. Other committees maybe appointed from time to time. Each committee shall meet at least once a month or as 25 directed br.y the Council except the finance committee. Each committee except the finance committee shall prepare a 'cork schedule and budget for the coming year and present it to the Finance Committee on or before August first of each year. The following shall be the standing committees, with duties as prescribed: 1. Finance. The finance committee shall consist of the Council as a whole. It shall meet from time to time and specifically on or before August 15th each rear to receive proposed budgets and work programs from all committees and prepare a complete village budget for the coming year. 2. License. The license committee shall meet from time to time to investigate the license applications of the village. 3. Public Safety. (including Police, Fire, Building and Zong Regulations Etc.) A. Police department. 1. The Police department shall be governed by Ordinance No. 50. B. Fire Department. The Committee shall receive a report each month from the Fire Department which serves the Village as to day, time of day, address, nature of call and approximate loss on each call made in the Village. C. Building and zoning. The Committee shall investigate violations of the Building Code and Zoning Ordinance and the enforcement of each, as directed by the Village Council. 4. Public Works. (Including streets, sewers, water, light, etc.) Tile committee shall make recommendations to the Council as to repair, maintenance, re— building and or building of streets, sewers, water, light, etc 5. Public Welfare. (Including health, recreation, narks, playgrounds, and public buildings, etc.) The committee shall make recommendations to the Village Council concerning the health and welfare of the Village, recreation parks, playgrounds, and public buildings. 6. Planning Commission. 26 The commission shall consist of -embers as ,rovided for in Ordinance 61, and be governed by said Ordinance. RULE 18. It shall be the duty of each of the committees to act promptly and faithfully in all matters referred to them,and to make their reports at the next meeting of the Council. RULE 19. Every Ordinance and Resolution shall be presented to the members of the Council at least one day prior to the Council meeting. They shall be read at the Council meeting and action taken thereon. RULE 20. After an Ordinance or Resolutio. shall have passed, a complete and accurate copy as amended, if need be, shall be made by the Clerk and shall be signed by the Mayor or in his absence by the acting Mayor, and deposited with the Clerk, who shall attest, seal, number, file and record the same permanently in the Ordinance or Resolution book. Entry of the complete Ordinance or Resolution as amended directly into the Ordinance or Resolution book and Original signatures and seal thereon shall be compliance with this section. The affidavit of publication shall be permanently inserted in the Ordinance book after each Ordinance. RULE 21. Petitions and other papers addressed to the Council shall be read by the Clerk upon presentation of the same to the Council. RULE 22. All sessions of the Council shall be public. RULE 23. The Chief of Police shall attend meetings of the Council when requested to do so by the Mayor and preserve order in the room. RULE 24. These rules, or any of them, may be suspended by consent of a majority of all Councilmen, and shall not be repealed, altered* or amended, unless by concurrence of a majority of the whole Council, and upon notice given at some preceding meeting. RULE 25. In all points not covered by these rules the Council shall be governed in its procedure by Robert's Rules of Order Revised. RULE 26. The foregoing rules are adopted to facilitate the tr'nsaction of Council business and functions. They should not be permitted tc defeat or hinder 27 the plainly expressed intent and desire of the Council. Informal compliance and substantial performance shall be sufficient under the foregoing rules in the absence of objection seasonably taken. Objection is hereby declared not to Lave been seasonably taken as to procedural matters provided for herein if a Council member present at a meeting fails to object during the meeting and request compliance with these rules, and such objection shall not be seasonably taken by an absent member later than the next regular meeting after t?'e proceedings to which objection is made. RULE 27. The Council may at any time by a majority vote of those present, adjourn from time to time to a specific date and hour whether or not a quorum is present. RULE 28. Specirl meetings may be called by the Mayor or any two members in writing, filed with the Clerk at least three days prior to the time specified for such meeting. The Clerk shall mail a notice at least two days before the meeting to all members of the time and plane of the meeting and its purpose, if the purpose be stated in the call filed with him. The Clerk shall prepare and file in his office an affidavit by him showing mailing of such notices in the manner herein prescribed. RULE 29. Special meetings may be held without notice when all members are present and take part in the meeting or consent in writing to hold such special meeting without other notice. Such written consent shall be filed with the Clerk prior to the commencement of the meeting for the transaction of any business that may come before it. RULE 30. Minutes of the meeting shall be kept by the Clerk or his or her Deputy. They shall be signed by the Clerk, and shall constitute an Official record of the Council proceedings. Upon approval of the minutes at a subsequent meeting of the Council, the Mayor shall sign the minutes. Lack of the Mayor's signature or the Ccancil's approval shall not invalidate such minutes as o fficial records. RULE 31. In the event the Clerk shall fail or decline to amend or change his 28 minutes, upon informal request, at the time they are submitted for approval, the Council may by motion carried by majority vote amend the minutes. Such amending motion shall become a part of the minutes of the subsequent meeting. Passed by the Council of the Village of Mounds View this 6th day of January, 1959. ATTEST: Clerk, Earl E. Smith yor, James W. Gibson