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HomeMy WebLinkAboutMinutes - 1975/10/27PROCEEDINGS OF THE CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA A regular meeting of Mounds View City Council was called to order by Mayor Johnson on October 27, 1975, at 8:07 p.m., at Mounds View City Hall, 2401 Highway 10, Mounds View, Mn. 55112 Present: Mayor Johnson Councilman Hodges Councilman Baumgartner Councilman Pickar Councilman Shelquist Also Present: Clerk -Adm. Achen Attorney Meyers Engineer Bearden MSP (Baumgartner- Hodges) to approve the minutes of October 14, 1975 Council meeting with the following corrections: Page 4, 10th paragraph, second sentence should read, Councilman Shelquist said County Road J is classified as a minor arterial. He said he talked to Mr. Clark of Ramsey County Records and Research who showed him a map of the existing County Road J road bed after being relocated in Blaine. Page 6, 4th paragraph, should be corrected to read, M (Shelquist) to amend the previous motion to grant a variance as requested by Duane McCarty, 8060 Long Lake Road between his home and the home of William Frits, 8206 Long Lake Road, because of the several misunderstandings and inconveniences caused these people by the city office and because the Planning Commission indicated approval when they heard it as a non -fee item. The motion was withdrawn because Attorney Meyers ruled that Council did not have the power to grant variances. Page 6, 6th paragraph, should read Councilman Baumgartner said he feels the $50 fee should still be paid, because the office staff made an innocent mistake. Page 6, 4th paragraph from bottom of page, second sentence should read, He said it is unsightly but has no objection to one permanent sign to adver- tise the market. Page 6, fifth line from bottom of page, should read M(Shelquist) that the multiple signs be taken down. Page 7, 7th paragraph, should read MSP (Johnson- Hodges) to approve the minor subdivision request of Mr. Schluter creating two lots on Pleasant View and one on Spring Lake Road. Page 7, fifth line from bottom of page, should read MSP (Baumgartner Johnson) to reconsider the original motion of Schluter minor subdivision request. Page 8, second paragraph from bottom of page, the word "to" should be inserted between the words drainage and ditch. Page 2 October 27, 1975 Page 8, third paragraph from the bottom of page, Engineer Comstock reported the plans from the state highway department work to be done by Paster is to lower the culvert under the shopping center driveways and ditch construction on ditches from Long Lake Road to CountysRoad 1. The State highway department is to lower, the culvert under Long Lake:Road and the Phillip 66 service station to to do ditch work from Long Lake Road to the southeast. The City of Mounds View is to do surface restoration of the Phillip 66 service station ingress and egress and Long Lake Road. Page 11, Engineer Comstock's Report, second sentence, first paragraph, should read, He said the State agreed to start work on October 20th and finish the project in three to four days. Page 9, the special note should be referenced to Lot 116, Spring Lake Park Hillview reapportionment for Leo Bringewatt. CITIZEN'S COMMENTS AND REQUESTS FROM THE FLOOR Mr. Darold Hanson, 8171 Eastwood Road, said the cesspool went out at his mother's home today, and it is urgent that they hook up to city sewer services. He asked that Council waive the waiting period for the contractor's license for Partkra Plumbing, presently licensed in Plymouth. Attorney Meyers advised that Council could give a conditional approval contingent upon his record being checked and insurance certificates being presented to the City office. MSP (Johnson Shelquist) to approve the license request of Partka Plumbing subject to the receipt of applicable fees and subject to the background check being done by the city staff and subject that there are no problems with that check and that no work is to be done prior to this information being obtained by city staff. Mayor Johnson presented the minor subdivision request of Timothy Le'iz, 8331 Red Oak Drive. This is a lot split between Red Oak and Sunnyside Road creating two lots (183 X 101.25') and (282 X 101.25'). Mayor Johnson asked Mrs. Lewis if there were any drainage problems. She said the lots are high. Councilman Shelquist reported that there is an easement for underground utilities. 5 Ayes MSP (Johnson- Hodges) to approve the lot split for Timothy Lewis, 8331 Red Oak Drive, as presented on the sketch plan. 5 Ayes Mayor Johnson acknowledged the minor subdivision request of Ernest Danielson, 8445 Eastwood Raod, creating two 85 X 234 foot lots and one 264 X 235 foot lot. Mayor Johnson asked Mr. Danielson if he had problems. roblems. Mr. Danielson said all of the lots used to be dry until an incline was made on one lot on Long Lake Road which has 6 to 8 inches of water standing. He said that the problem would be taken care of by grading when they built on this lot. Page 3 October 27, 1975 MSP (Shelquist- Johnson) to approve the subdivision request of Ernest Danielsoh, 8445 Eastwood Drive creating three lots, two lots 85 X 264 feet less a 30 foot road easement on Greenwood Drive and the third lot 264 X 235 feet less a 30 foot road easement on Greenwood Drive. Attorney Meyers asked Mr. Danielson when the water main easement on the north was granted. Mr. Danielson said three or four years ago on the old improvement. Attorney Meyes noted that when the deed comes into the office for the clerk's signature the legal on this lot should reflect this ease- ment. Mayor Johnson presented proposed change order to Project 1973 -4 to provide utility service for Jerry Ackerman minor subdivision, 8454 Spring Lake Road. Engineer Bearden explained the change order. It is for installing sanitary sewer services and water services on 84th Avenue, N.E., between Pleasant View Drive and Spring Lake Road. The cost is $6,830.15. He said the project contractors are about ready to install the permanent street, so they need to have this change order effected immediately. Attorney Meyers advised that if Council wanted to proceed and put the assessment in with one person being assessed, he did not know for sure if the letter from Mr. Ackerman could be considered as a petition. He said "ouncil could proceed under MSA Chapter 429 and assess it later, or the City could enter into an agreement with Mr. Ackerman but it must be in advance of the improvement. MSP (Johnson- Hodges) to approve Change Order #3 to Project 1973 -4 to extend utility services into the Jerry Ackerman subdivision at 8454 Spring Lake Road and to the property immediately south thereof subject to the receipt of an official petition from the property owner, Jerry Ackerman, indicating that he desires the improvement and that he will agree to pay the normal assessment cost for this improvement. Attorney Meyers indicated that Mr. Ackerman could send the City a telegram indicating such petition and acceptance of the assessment. Mayor Johnson noted receipt of the proposed contract with Banister, Short, Elliott, Hendrickson and Associates, Inc., to provide storm water drainage engineering services. Mr. Short, representing that firm, was present_ in the audience. Mayor Johnson told Mr. Short the consensus of the Council at this time is that they are in favor of going ahead with the study and the contract. However, there are some words within the contract the Attorney would like to have time to ponder and talk to Mr. Short about so that alternative wording can be inserted in the contract. Page 4 October 27, 1975 Mayor Johnson said Councilman Shelquist will represent the Council in terms of meeting with the Attorney and Mr. Short and of accepting the contract language. Mayor Johnson polled the Council to see what the feelings of Councilmen are if the contract language is corrected and assuming the maximum cost of the project is $40,400. Councilman Hodges stated yes. Councilman Baumgartner stated yes. Councilman Pickar was in favor. Councilman Shelquist also was in favor of the contract if the language could be corrected and if the maximum cost is $40,400. Administrator Achen announced receipt of bids for the purchase of a police patrol car. He read the two bids. He said it is staff recommendation that Council accept the Barnett Chrysler Plymouth bid of $4774.33 with a trade in allowance of $800, leaving a net bid of $3974.33 for 1976 delivery, because it is u 1976 budgeted item. He asked that Council directed the staff to sell the used vehicle at bid prior to trade in, if more than the $800 trade in allowance could be obtained for the used car. Mr. Ernest Danielson suggested taking the used car to Hopkins, on County Road 18, where they hold auctions twice a year. He said this type of vehicle was going quite high at auction. MSP Pickar- Hodges) to accept the bid of Barnett- Chrysler Plymouth for the 1976 Grand Fury in the amount of $4774.33 and directing the staff to see the trade -in at bid if more than $800 can be obtained. Administrator Achen explained that the staff has been examining photo- copying machines for over two months. The Keelox machine was removed last July because the company went out of business. There are quite a variety of machines on the market in regard to quality of copy, speed, noise and maintenance. The recommendation of the staff is to accept the second low bid based upon the quieter operation and newer design of the Toshibafax. Mayor Johnson said the technology in these copy machines changes so much that it is almost necessary to get a new machine every two years. He suggested that a leased machine might be better. Administrator Achen said the total price amortized over a five year period was quite a bit higher for leasing. That is why it is suggested that a copy machine be purchased rather than rented or leased. Mayor Johnson asked if there is money budgeted in 1975 for this purchase. Administrator Achen reported $1,000 in the general administrative capital account the balance is to be paid from the Sewer and Water capital account. Mayor Johnson said he would like time for Council to consider it until the next Council meeting. 5 Ayes;' Page 5 October 27, 1975 Mr. Bill Wilson of Johnson Wilson Builders was present in the audience and presented plans for the Mounds View Mobile Home Park emergency exit. Engineer Bearden reviewed the plans which included a driveway and a 16 foot gate across the driveway to be kept locked and used only in emergency situations. The driveway is to be located on Raymond Avenue between Bronson and Belle Lane. Mayor Johnson asked Engineer Bearden if he was satisfied with the plans as presented. Engineer Bearden said the only thing to be added is top soil on the sides of the driveway. MSP (Johnson- Hodges) to accept the plans and specifications for Improvement Project 1975 -7 for the addition of an emergency exit at Mounds View Mobile Home Park. The plans and specificationspresented should also incorporate construction of a locked gate to correspond with existing fences in the area and the side slopes are to be covered with black dirt and sodded. The gate is to be maintained free of snow and ice during periods of inclement weather. The fill material is to be compacted to 95% standard density. The keys, which lock the gate, shall be kept by the fire. police and civil defense departments. 5 Ayes Mr. Wilson wanted to know who will be responsible for the city side of the gate as far as snow removal. He said when the plows go through, if the gate is not cleared, the snow banks may become hardened and very difficult to remove. Councilman Shelquist said in some suburbs, the plows have wings that drop into driveways to clear the snow. He has seen Ramsey County plows with these wings and suggests it may be feasible to have them wing out the snow by the emergency drive and gate. Mayor Johnson told Mr. Wilson he would need a permit, license and perfor- mance bond in an amount sufficient to complete the Project on file at the city office before he could begin work. MSP (Hodges Pickar) to approve the bills with the following changes, that the maintenance superintendent investigate checks #11325 and #11326 to see if the prices charged the city are fair. To void checks #11319 and #11320 and to issue check #11377 ($4,161.95) to B -E Enterprises for normal work in construction of the city hall building. General Fund checks #11300 through #11373, and 11376, Payroll Account checks #1207 through 1212. Payroll checks #3035 through 3070 to pay gross pay of October 30, 1975. Transfer check #11374 transferring from General $13,960.03, from Water $1,040.00, from Sewer $1,549.12 to pay gross pay of October 30, 1975. Transfer check #11375 transferring 2,068.50 from General to Payroll to pay back health insurance premiums as a result of Local 320 arbitration award. Total Disbursements $51,614.30. Administrator Achen read the license for approval. MSP (Pickar Hodges) to appr ve the license: Water proofing Meridian Water Proofing. 5 Ayes 5 Ayes Page 6 October 27, 1975 Administrator Achen said the contract for the storm water drainage study to be done by Bannister -Short stipulates that the city will provide as -built plans for all public improvement project. We have blueprints of all these projects in the city office but no reproducible copies. He said the drainage study requires profiles on street grades, locations of underground utilities, etc. Administrator Achen anticipates that once the city has a resident engineer, he will want to have the original plans for all future projects. For completed projects, we can obtain reproducible copies from Comstock Davis. The cost of the reproducible copies would be between $2- $2.50 a sheet. There are about 1,100 sheets to copy. To obtain blue -print copies, the cost would be 40$ per sheet. He recommends to wait on obtaining reproducible copies until we hire a resident engineer. MSP (Johnson Shelquist) that we obtain blueprint copies of all public improvement project as- builds from Comstock Davis for use by Bannister- Short in the storm drainage preliminary study, and that the estimatd cost of 40* per sheet be paid out of the Revenue Sharing Fund which will be used to finance the storm drainage feasibility study. ATTORNEY MEYERS' REPORT Attorney Meyers commented on a complaint he had received from an individual involved in the tornado disaster last May at the Mounds View Mobile Home Park. The person called several times complaining abut being charged $18 for gas inspections that took four to five minutes. The person wanted to know why the city required this inspection of the gas lines. The inspections were performed by Northern Propane who charged a minimum fee of $18 for each unit. Attorney Meyers said he wrote a letter to Northern Propane regarding this charge with a copy to the Better Business Bureau. He said Northern Propane points a finger at the city concerning this matter. COUNCILMAN BAUMGARTNER'S REPORT Councilman Baumgartner reported the next Park and Recreation meeting would be Thursday, November 13th at 6:30 p.m. COUNCILMAN PICKAR'S REPORT Councilman Pickar reported that Mike Dailey, member of the Lakeside Park Commission has resigned. The Commission is looking for another member. MSP (Pickar Baumgartner) to adjourn at 10:05 p.m. Respectfully submitted, Mark Achen Clerk- Administrator