Loading...
HomeMy WebLinkAboutMinutes - 1978/05/081. Roll call of officials 2. Approval of minutes of regular meeting April 24, 1978 3. Citizen comments and requests CITIZENS: BEFORE SPEAKING, PLEASE GIVE YOUR FULL NAME AND ADDRESS FOR THE MINUTES A G E N D A Mounds View City Council May 8, 1978 4. Approval of consent agenda: Item A. Mounds View Snowmobile Club donation B. Twin Cities Tree Trust agreement C. Summer laborer appointment D. Bills for approval E. Licenses 5. Residential development (a) Public hearing (7:40 FM) Pleasant Acres revised preliminary plat (b) Minor subdivision of 8100 Groveland Road 6. Parks and recreation (a) Softball tournament policy (b) Bicentennial planter 7. Conversion to biweekly payroll system 8. Reports of officials 9. Adjournment Arrow Fence renewal 18641 N. E. Highway 65 Cedar, MN 55011 CONSENT AGENDA May 8, 1978 The consent agenda is a technique designed to expedite handling of routine and miscellaneous official business of the City Council. The entire agenda may be adopted by the Council in one motion. The motion for adoption is non debatable and must receive unanimous approval. By request of any individual Council member, any item can be removed from the consent agenda and placed upon the regular agenda for debate. ITEM A. Accept the recommendation of the Park and Recreation Commission to purchase two picnic /outing equipment sets for loan to residents. The purchase shall be made with funds donated by the Mounds View Snowmobile Club. ITEM B. Authorize execution of a memorandum of understanding with the Twin Cities Tree Trust for city participation in the Ramsey County tree nursery facility. ITEM C. Appoint William D. Flynn as part -time, summer park mainten- ance laborer effective May 1, 1978, at an hourly rate of $3.00. ITEM D. Approve the May 8, 1978, bills for payment. ITEM E. Approve the following licenses: GENERAL CONTRACTORS expire 6/30/78 Gilbert Construction Co. Inc. renewal 1202 Jackson St. St. Paul, MN 55117 Members Present: Also Present: PROCEEDINGS OF THE CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA A regular meeting of the Mounds View City Council was called to order by Mayor Pickar at 7:30 PM on May 8, 1978 at the Mounds View City Hall, 2401 Highway 10, Mounds View, Minnesota 55112. Mayor Pickar Councilmember Ziebarth Councilmember Hodges Councilmember Baumgartner Councilmember Rowley Clerk /Administrator Achen Attorney Meyers Engineer Hubbard MSP (Ziebarth Rowley) to approve the minutes of the April 24, 1978 meeting. Councilmember Hodges stated that he was abstaining from the vote as he had not been present at the April 24, 1978 meeting. CITIZEN COMMENTS AND REQUESTS John Nieswak, 2311 Oakwood Drive asked when the SDM fund had been established and put into effect. Mayor Pickar replied that it had been established a few weeks ago and put into effect immediately, at the April 24, 1978 Council meeting. Mr. Nieswak asked why the people of Mounds View were not informed of it. Mayor Pickar replied that the issue had been discussed at the meeting on April 24 and added that the fund should have been established a long time ago. He explained that the SDM fund will place an assessment against anyone who adds square footage to non drainage lands, which allows the City to build a cash reserve for the drainage problems it has. Mr. Nieswak stated that he felt the assessment penalizes the people who want to develop in the City. Councilmember Ziebarth replied that he felt the issue could be looked at two ways, whether you are the one being assessed or the one experiencing water problems. He added that in the long run the fund will pay off. Mr. Nieswak stated that he had had water problems three years ago and took care of them and thus did not feel he should have to help pay for the system. Administrator Achen replied that the philosophy is that anyone who adds on causes their water to go somewhere else and thus contributes to the overall drainage problem in the City. He added that the fund will be used solely to assist in drainage improvements. Mr. Nieswak asked if the SDM fund applies to every type of building permit issued in Mounds View. Mayor Pickar replied that everyone assessed for any type of improvement that will affect the run -off rate. 4 ayes 1 abstain May 8, 1978 Page 2 APPROVAL OF CONSENT AGENDA Councilmember Rowley requested that Item A be removed from the Consent Agenda. MSP (Rowley- Hodges) to approve the consent agenda as follows: ITEM B. Authorize execution of a memorandum of understanding with the Twin Cities Tree Trust for city participation in the Ramsey County tree nursery facilitiy. ITEM C. Appoint William D. Flynn as part -time, summer park maintenance laborer effective May 1, 1978, at an hourly rate of $3.00. ITEM D. Approve the May 8, 1978, bills for payment. ITEM E. Approve the following licenses: GENERAL CONTRACTORS expire 6/30/78 Gilbert Construction Co. Inc. renewal 1202 Jackson St. St. Paul, MN 55117 Arrow Fence renewal 18641 NE Highway 65 Cedar, MN 55011 5 ayes Councilmember Rowley stated that she was curious as to how the decision to purchase two picnic kits was arrived at. She stated that she felt other items were needed more, such as picnic tables, signs identifying parks and trash barrels. Park Director Anderson replied that he had presented a memo to the Park Commission outlining four alternatives and that it was felt picnic kits would be of the most direct benefit to the community. He added that notification that they are available will be made in the summer bulletin. MSP (Pickar Ziebarth) to approve Item A, to accept the recommendation of the Park and Recreation Commission to purchase two picnic /outing equipment sets for loan to residents. The purchase shall be made with funds donated by the Mounds View Snow- 5 ayes mobile Club. Mayor Pickar recessed the general meeting and opened the public hearing on Pleasant Acres. RESIDENTIAL DEVELOPMENT PLEASANT ACRES REVISED PRELIMINARY PLAT Administrator Achen reported that the applicant, Keith Harstad, had come before the Council in February and that the Council approved a plat which included only the three southern most lots. There were two separate physical parcels and there were also some questions at the time on the part of both the City and developer as to the two outlots that were proposed. Administrator Achen added that since that time the developer has removed the outlots and created two large lots. The developer had hoped to consolidate the outlots with the adjacent land. Also, the parcel of land which was owned by the Rosenquist's was not included in the plat although a portion of that property was May 8, 1978 Page 3 shown on the plat. The City has since received notification that the Rosenquists have sold part of that land to create a code conforming lot. Councilmember Baumgartner reported that the consensus of the Planning Commission was that Block 1, Lot 4 was owned by a party other than the developer, and thus recommended approval of the plat contingent upon a written letter of approval from the owner of Lot 4. Administrator Achen stated he was not sure how many houses the developer planned to put on the property and that he may subdivide in the future. Councilmember Rowley questioned if the shed on the property line of Lot 1, Block 1 would be removed. Administrator Achen replied that it will become part of the develop- ment agreement, that it will be moved or removed to meet setback requirements. Mrs. Dumas, 8360 Pleasant View stated that the letter she had received from the City had stated there were eight lots but that she only saw seven. Engineer Hubbard pointed out on the plat where the eight lots were. Councilmember Ziebarth questioned Lot 2 as it had the proper frontage but became narrow in back. Councilmember Baumgartner replied that it has adequate square footage to meet the requirements. Councilmember Ziebarth pointed out that Lot 4 frontage is 151', which would not be large enough to make two lots. Councilmember Baumgartner replied that that is where the Rosenquist home is located. Administrator Achen added that the Council approved the Rosenquist addition in 1976 and those lines are in position now. MSP Pickar- Hodges) to approved the revised plat as recommended by the Planning Commission on February 23, as discussed in the Planning Commission minutes, and to add to the motion that the removal of the shed on Lot 1, Block 1 be part of the development agreement. 5 ayes Councilmember Rowley requested that Staff give the Council a memo stating what will be included in the development agreement before approval of the final plat. Mayor Pickar closed the public hearing and reopened the general meeting. MINOR SUBDIVISION OF 8100 GROVELAND ROAD Ken Sjodin presented a drawing of the property in question. He stated that the Planning Commission has recommended approval of a minor lot split to create two 771/2' x 200' lots fronting Groveland Road. The assessments are in and paid for on Groveland. Mr. Sjodin added that if the Knollwood extension is brought down from Arden, he will further subdivide his property to the rear. He stated that he has torn down the old house that was on the property, and that the land in question which he would like to subdivide is high land. Mr. Sjodin stated that he will be willing to sign an agreement stating that he will not draw any building permits for the one lot until the City makes a decision on how Knollwood will go in. Mayor Pickar asked if Mr. Sjodin was interested in having the City circulate a petition for getting Knollwood extended. Mr. Sjodin replied yes. May 8, 1978 Page 4 Duane McCarty, 8060 Long Lake Road asked for clarification of Administrator Achen's statement on, page 5 of the April 24 Council minutes that all drainage recommendations or development proposals be reviewed by the Task Force before being presented to the Council. Administrator Achen replied that minor subdivisions are not in that category, which was also the case in the Pleasant Acres plat, that both had previously been approved by the Council. Councilmember Baumgartner stated that there was considerable discussion at the Planning Commission meeting on the southern lot, whether the developer should give a 60' easement or sign an agreement that he would not build on the lot for a specific time. He added that once the City goes through a feasibility study of the extension of Knollwood Drive, the easement could then be vacated, or a covenent could be signed, agreeing not to build on the south lot. Councilmember Baumgartner added that the Planning Commission's motion was to recommend approval of the minor subdivision request with the stipulation that a covenent with the deed be filed until the extension of Knollwood was resolved, or a specific period of time, i.e., 3 -5 years. Councilmember Baumgartner questioned if the City was responsible for circulating a petition for the improvements. Attorney Meyers replied that it would have to be circulated by the property owners. Mayor Pickar expressed concern with a segment of the park dedication being lost in a minor subdivision. Administrator Achen replied that a subdivision would require a park dedication since the house had already been torn down. Attorney Meyers added that the subdivision would be subject to a park dedication. Councilmember Ziebarth stated that assuming there are four additional lots, if Knollwood did not connect over to Groveland, he would like to know what Mr. Sjodin would be doing with the lots. Mr. Sjodin replied that he could come out to Spring Lake Park Road. Councilmember Ziebarth pointed out that that would involve a 75' lot and two 771' lots, which would be below code. Mr. Sjodin replied that he would not be doing anything with the other four lots until the City decides where the road should go. Mr. McCarty stated that he was concerned with the topigraphical changes of the land and that he was interested in all minor or major drainage recommendations or develop- ment proposals being reviewed by the Task Force. He added that development will hurt the effectiveness of the Task Force if they do not approve each request first. Mayor Pickar stated that he was concerned with the time frame if the Task Force were to review all requests. Mr. McCarty replied that he was not concerned with the time frame as the Task Force meets weekly. Councilmember Baumgartner stated that he was interested in what the Task Force would be doing with each request. Mr. McCarty replied that they would be reviewing each development. Mayor Pickar polled the Councilmembers for their opinions. Councilmember Hodges stated that he felt all requests should be reviewed by the Task Force. Councilmember Baumgartner stated that everything the City allows to be put up con- tributes to the drainage problem, and that this particular subdivision would require a site plan or grading plan and until that is supplied, he did not feel the Task Force could contribute a whole lot. May 8, 1978 Page 5 Mr. McCarty asked if the Task Force finds error in the site plan if they could do something to stop it. Councilmember Baumgartner replied that if Staff feels there might be a drainage problem, they will request a site plan. Administrator Achen stated that it was his understanding that what the Task Force should review was any development of more than two single family lots. Mr. McCarty stated that his main concern was avoiding problems with people building up their lots and that he wants to know what will be done with each piece of property. Councilmember Baumgartner replied that there is a building inspector, a professional staff in- house, a Planning Commission and City Council and asked if everything must go before the Task Force, what would be next. Councilmember Ziebarth stated that the City is somewhat backlogged now due to the moratorium but once everything is caught up, he feels that it would be a worthwhile contribution to have the Task Force review each proposal. He added that the Planning Commission does not go out and review each site so he felt it would be beneficial to have the Task Force reviewing them. Councilmember Baumgartner asked why Councilmember Ziebarth thought the Planning Commission did not go out and review the sites. Administrator Achen added that Staff often requests the Planning Commission to go out and view the sites. Councilmember Ziebarth pointed out that a developer could come in and request single lot approval, which would then bypass the Task Force. Mr. Sjodin stated that part of the agreement he would be signing would be that he would not building on the other lots yet. He added that the Planning Commission members did review his lot. Mr. McCarty stated that he was still concerned that each lot must be checked by the Task Force, and that they did not want to be two lotted and minor subdivided into another drainage problem. Mr. Sjodin stated that the City does not allow this since where there is a chance to divide up piece -meal, the developer is told to go with a major subdivision or nothing at all. He added that the only reason he cannot go with a major subdivision now is because a decision has not been made on the road. Administrator Achen stated that the Council should establish a policy on how they want to review the developments. The way the policy reads now is that the Task Force review more than two homes. Neil Loeding, 5046 Longview Drive stated that he would like to know what the problem is with the Task Force reviewing all improvements. Mayor Pickar replied that he would have no objection to having the Task Force attend the Planning Commission meetings and reviewing the proposals and items. Mr. Loeding stated that the Task Force is not familiar with the routine of the approvals and asked when the City Engineer reviews them. Engineer Hubbard replied that on a case such as this, he would review it at the building permit time. On major subdivisions grading plans are required and Staff makes recommendations on any needed improvements. Administrator Achen explained that when an application is filed, the Staff reviews it and prepares a report for the Planning Commission. The Planning Commission then May 8, 1978 Page 6 reviews it and a report is ?repared for the City Council. Mayor Pickar suggested that the Task Force could review the Planning Commission recommendations and add their own comments at that time. Councilmember Rowley asked the City Attorney if he felt the Task Force should review items before the Planning Commission. Attorney Meyers replied that according to Resolution #892, the policy applies to all development proposals as referred to in Chapter 59.07, and the way the resolution reads, he does not interpret it that the Task Force should review each application. Councilmember Rowley stated she felt the Task Force should review the items before the Planning Commission does as they may contradict what the Planning Commission recommends. She added that she feels the applications should go from Staff, to the Task Force, to the Planning Commission, and then to the City Council. Mr. Loeding stated that he could agree with that order and asked if the Planning Commission reviews all items. Councilmember Baumgartner replied that they see everything except building permits other than commercial or industrial. Mr. Loeding stated that he would prefer the Task Force reviewing all penults. Engineer Hubbard replied that that would present a problem if the Task Force were to review all building permits as there is a 24 hour wait from the time a permit is applied for, and if the Task Force reviews them, there could be a time problem. Mr. McCarty stated that he felt the Task Force has more manpower to get out and look at developments overall and that he would like to prevent problems before they start. Attorney Meyers stated that the City could refuse to issue a building permit if the applicant was going to contribute to the problem but that the Court could order a permit issued. Mr. McCarty stated he would like to know where the Task Force fits in. Attorney Meyers replied that the Task Force will be involved in anything under Chapter 59.07. Mayor Pickar added that it could be pinpointed even better at the next Task Force meeting. Councilmember Rowley asked if the Task Force could go out at look at the City and indicate on a map the lots they feel are not buildable and check back with Staff so Staff could notify them when those particular lots were going to be built upon. Mr. Loeding stated that he would be willing to look at the building permits after they were issued. Administrator Achen asked the Council to clarify what is going to be required of Staff since the policy was adopted in the resolution covering more than two single family homes and the Task Force is saying that that may be a major part of the problem. He asked how far Staff is to go and what will be required of them in helping the Task Force. Mayor Pickar replied that the Task Force should be able to review the building permits. Administrator Achen stated that he presumes the Task Force will want to review the permits in accordance with storm drainage and pointed out that the file will not indicate what they are looking for. He added that he does not want the Task Force frustrated with the Staff because the building permits will not give them the information they are looking for. May 8, 1978 Page 7 Mr. Loeding stated that he would like to have all the information that is available and that he could discuss it further with the City Engineer. Councilmember Ziebarth stated that it was his understanding that any information that comes to the Planning Commission will be available to the Task Force. Admini- strator Achen replied that the information will be presented to the Task Force before the Planning Commission. Mayor Pickar added that the Task Force can find out what is on the agenda before each Planning Commission meeting and study the issue. Administrator Achen asked what would happen if the Task Force decides an item on the Planning Commission agenda needs more discussion before it goes to the Planning Commission. Councilmember Baumgartner asked those present on the Task Force if they were speaking as individuals or as representatives of the Task Force. Mr. Loeding replied that he was speaking as a member of the Task Force. Councilmember Baumgartner pointed out that a builder would not build a home that would allow water to run into the home and that the water will run off someplace. Mr. McCarty stated that the City has allowed people to build in places where they should not have and that the City has not helped much in working toward solving the problem. Mayor Pickar called the meeting back to order. Attorney Meyers stated that he had discussed the subdivision with Official Rose and pointed out that the piece of property has 155' of frontage and one of the compli- cating factors is that Staff is interested in proposing an east /west road which would go across Ken Sjodin's property. He added that there have been discussions on a north /south road but they have been turned down. He added that in 1976 the City Council passed a resolution requiring the land owners to present a petition of 35% or more of the property owners requesting a road before the Council would hear the issue again Attorney Meyers pointed out that if the road does go through, the lot would become a corner lot and thus should be required to be 100'. He also pointed out that the 772' lot would require a variance and that variances can only be granted when undue hard- ship is proven, and that Mr. Sjodin could get an 85' lot in. Administrator Achen asked if Mr. Sjodin would be willing to deed the extra frontage if the road goes through. Mr. Sjodin replied that he would but that he would not give an easement without knowing if the road was going in. Attorney Meyers questioned how Mr. Sjodin plans to get a variance for the lot size since he would have to prove an undue hardship. Mr. Sjodin replied that there are other 75' lots which have been allowed. Councilmember Baumgartner rep Jed that hardship would have to be shown. Mr. Sjodin added that he has been told the Metro Council is recommending smaller lots due to the high cost of assessments and homes. MSP Pickar- Ziebarth) to table issue on minor subdivision at this time to allow for circulation of a petition for a road, with a time limit of 30 days. 5 ayes Mr. Sjodin asked why his minor subdivision request could not be approved now since May 8, 1978 Page 8 the one lot would not affect the road and building costs continue to go up. Mr. Sjodin stated that he has a party who wants to build on the lot. Attorney Meyers replied that approval tonight would force the Council to make a decision on granting variances for 772' lots and that the undue hardship has not been proven. Councilmember Ziebarth questioned if the road does not go through if variances could be granted for the two lots due to economics. Attorney Meyers replied that the variances could be granted but that that was not the type of hardship the courts were looking for. Administrator Achen pointed out that this is entirely an economics situation since the builder stands to benefit much more by having two 772' lots rather than one 95' lot. Mr. Sjodin stated that he had asked the Building Official if he could put another house where he tore the old one down and was told he couldn't. Attorney Meyers replied that he was not sure of all the facts behind the case but that usually if there is an 85' lot with all conditions being equal, a building permit must be issued. PARKS AND RECREATION SOFTBALL TOURNAMENT POLICY Park Director Anderson explained that the policy came about due to numerous requests for softball tournaments in Mounds View, and there are stipulations are included in the policy, that only Mounds View sanctioned teams could conduct tournaments in Mounds View, that a 3.2 beer concession permit could be issued for $50 per weekend, and the games could start at 12 noon on Sundays. Park Director Anderson stated that he had conducted a survey of 20 municipalities to see how they handled their tournaments and that 14 communities had responded. He also stated that he had contacted the Chief of Police to see if he had any problems with the tournaments being held, and that he didn't. Park Director Anderson stated that he did not believe there was any right way or wrong want to set the policy and that each community had to set their own standards. Councilmember Baumgartner asked what the liability was for the City on the 3.2 beer concession permit. Park Director Anderson replied that the sponsor of the tournament would be required to have the proper coverage and would assume all liability. Councilmember Baumgartner asked if the tournaments could become an every weekend event. Park Director Anderson replied that they would not as Staff would be controlling it. He added that he has already received three or four requests for this summer. Councilmember Ziebarth recommended that final decisions should rest with the Park and Rec Director and recommended that it be stated as such in the policy. Councilmember Rowley questioned if the teams are allowed two tournaments per season if the City could refuse to issue a permit for the second tournament if problems are experienced at the first. Park Director Anderson replied that they could refuse since Staff would have the final say in the matter. Councilmember Baumgartner stated that he was uncomfortable with the City selling 3.2 beer concession permits for the tournaments. May 8, 1978 Page 9 MSP (Baumgartner Rowley) to approve the Softball Tournament Policy dated 5/3/78 with the exception that Item 3 not be in the policy, Item 3 being a 3.2 beer concession permit. Mayor Pickar stated that he had voted against the motion as he felt as long as the policy was on a trial basis that it should be approved. Councilmember Ziebarth stated that he voted against the motion as there would be beer at the tournaments and that by allowing a 3.2 beer concession, there would at least be some control over it. He added that 3.2 beer would control the rate of intoxification. He added that it was the consensus of the Park and Recreation Commission that it was a legitimate reason for trying the policy on a trial basis. Councilmember Baumgartner asked what the criteria would be for pulling the policy out. Park Director Anderson replied that he would be considering the response from the Police Department, from the people involved and the condition of the field after the tournament. PARKS AND RECREATION BICENTENNIAL PLANTER Park Director Anderson reported that the issue of the bicentennial planter was brought up at the March Park Commission meeting and that Staff has examined the site and come up with a proposal for a more permanent replanting. He stated that he would like to spell out the letters "MV" and would recommend that the existing spreao fig junnipers be replanted by the sign in front of City Hall. He also added that he would like to see a civic organization take responsibility for the upkeep of the plants but that Staff would assume that responsibility if a civic organization was not found. Park Director Anderson added that CETA employees have been applied for who could care for it. 3 ayes 2 nays Councilmember Ziebarth stated that he has heard comments from many places about the planter and that he feels it enhances the beauty of the City. MSP (Ziebarth Rowley) to approve the project for the planter for the south of the City Hall parking lot, with funding coming from the general fund contingency, not to exceed $250. 5 ayes CONVERSION TO BIWEEKLY PAYROLL SYSTEM Administrator Achen stated that the issue had been discussed at the last agenda meeting and that as the ordinance now stands, employees get paid on the 15th and end of the month, whereas the proposed ordinance would change that to bi- weekly and the resolution would enforce it. He added that this would allow the City to convert to computerized payroll by the end of the year. MSP (Rowley Ziebarth) to approve Ordinance #277. MSP (Rowley Ziebarth) to approve Resolution #897. ADMINISTRATOR ACHEN'S REPORT Administrator Achen reported that notices are being sent to on -sale liquor esta- 5 ayes 5 ayes May 8, 1978 Page 10 blishments regarding license renewal. Council previously indicated that it would review the Launching Pad proolems at this time. Administrator Achen added that in addition letters were sent to on -sale licenses last year indicating fire safety would be a city concern at renewal time and that the Council may wish to address Anchor Inn's grease problem. Councilmember Rowley asked if the Mermaid has installed fire safety improvements yet. Administrator Achen replied that he was not sure but that he believed Mr. Hall would be doing it during his expansion. Mayor Pickar stated he would like to schedule a discussion on the Launching Pad during one of the regular meetings and perhaps discuss it first at an agenda meeting. Councilmember Ziebarth added that he would like to have Anchor Inn come in at an agenda session. Councilmember Baumgartner asked if there have been problems with the Launching Pad recently and added that they have put in the improvements they were required to. Administrator Achen replied that he would recommend the Council at least call the Launching Pad in and discuss the issue with them. Attorney Meyers added that he agreed they should be called in. Administrator Achen reported that Local 49 has filed for arbitration and that he has received a list of arbitrator candidates from the Bureau of Mediation Services, which he will discuss with the Labor Relations Associates, then will meet with the union to select an arbitrator. Administrator Achen added that he was not certain how long the process would take. Administrator Achen reported that the Seven- Eleven traffic study has been given to Midwest Planning. He stated Staff was concerned that the technical approach to the problem was not as professional as it should have been. He added that Midwest Planning's report will be presented to the Planning Commission on May 10. Councilmember Ziebarth stated that he has heard of many problems with Seven Eleven stores in Minneapolis in the past few weeks. Adminstrator Achen added that he has contacted the City of Minneapolis and asked for the information they have accumulated in their studies and that Staff is trying to get as much information as possible. Administrator Achen stated that he has been receiving an increasing number of requests for use of the lower level of City Hall and that requests from private groups and citizens are the most difficult to deal with without a formal policy. Administrator Achen added that he was concerned with the security of the building and that he would recommend if the City Council decides to allow private groups to use the lower level that a priority system for reserving the room be developed. Councilmember Zieb questioned requiring 45 days advance notice for private groups. Administrator Achen replied that he could agree but that he wanted to include the maximum amount of time he felt was okay if the Council wanted to open the room. Councilmember Ziebarth stated that he would like to see a designated adult in charge of all functions. Administrator Achen replied that there would be a responsible person. He added that the Council should decide if private groups should be allowed and if so, how far in advance reservations should be required and any fees. May 8, 1978 isk MSP Pickar- Ziebarth) to accept the recommendation of the City Administrator for use of the lower level with the exception of paragraph 2 to reduce the advance notice for Group C to 20 days rather than 45 days and that the policy be up for review after six months. 5 ayes Administrator Achen added that alcoholic beverages will not be allowed. Councilmember Rowley asked if there would be a limit on the number of people allowed. Administrator Achen replied that there would but that the fire code would probably allow 200 -300 people. Administrator Achen reported that Chief Grabowski has requested that Council ask the City Attorney to prepare an ordinance allowing police to order the evacuation of an on -sale liquor establishment at closing time, 1:30 AM. MSP (Rowley- Baumgartner) to have the City Attorney prepare an ordinance allowing police to order the evacuation of an on -sale liquor establishment at closing time, 1:30 AM. 5 ayes Administrator Achen stated that interview for the Finance Officer position are scheduled for Saturday, May 20. There will be 4 -6 candidates for individual interviewing. Administrator Achen stated that he would like two Councilmenbers to assist in the interviews, along with one or two department heads, an outside Professional and himself. Councilmember Rowley stated that she would plan on participating. Councilmember Ziebarth stated that he would make every attempt possible to participate. Council member Baumgartner stated that he would try to be there. Administrator Achen reported that the estimate for electrical service to the City Hall park shelter was $1,985, which was the lowest of two bids received. He outlined the costs involved and stated that Staff recommends picking an alternative method for power such as renting a generator. He also added that the generator from the Civil Service truck could be used. Councilmember Hodges stated that the Lions Club would be discussing the matter at their next meeting. Councilmember Rowley recommended making temporary arrangements for power and accumulating donations received by the City for the cost of the electric service. Administrator Achen stated that the City Attorney has advised the Council on the outcome of the Stimpson case and recommended that the Council set a date for a hearing if they wished to hold one. Mayor Pickar recommended May 22 at 9 PM. ATTORNEY MEYERS' REPORT Attorney Meyers had no report. ENGINEER HUBBARD'S REPORT Engineer Hubbard reported that notices will be going out on May 11 for the upcoming public improvements hearing for District 2. Page 11 May 8, 1978 Page 12 I COUNCILMEMBER HODGES' REPORT Councilmember Hodges stated that he would like to reconsider the vote on the Soft- ball Tournament Policy. MSP (Hodges Ziebarth) to reconsider the Softball Tournament Policy. MSP (Hodges Ziebarth) to accept the Softball Tournament Policy as presented by the Park Director tonight. COUNCILMEMBER BAUMGARTNER'S REPORT Councilmember Baumgartner reported that the Planning Commission will be meeting on May 10. Councilmember Baumgartner stated that he felt the Council let the City Administrator down earlier in the evening as far as what to do with the Task Force. He stated that he felt a policy should be established as to what degree or level the Task Force should become involved and to what extent and give the City Administrator direction. Councilmember Rowley stated that she agreed and that she felt it must be done quickly. Councilmember Ziebarth stated that he views it as a question by the Task Force as to how they really fit in. He added that he felt they were trying to find out what they could do to help and what might not be feasible to do. He stated that he feels the Task Force is trying to keep tabs on how the development is going in the City in terms of what areas are growing and what areas are not growing so they can get an idea of the problems. 3 ayes 2 nays 3 ayes 2 nays Attorney Meyers pointed out that the Task Force falls under Chapter 59.07. Administrator Achen stated that he understands the role of the Task Force is to assist in resolving the drainage issue on development. Mr. Loeding stated that he would like to have the various representatives sit down and discuss the issue with the chair group of the Task Force and come back to the Council with a proposal. He added that the Task Force would like to see minor subdivisions. Councilmember Baumgartner pointed out that a member of the Task Force should be attending the Planning Commission meetings. Mr. Loeding replied that they had asked but that no one on the Task Force would volunteer. COUNCILMEMBER ROWLEY'S REPORT Councilmember Rowley stated that she will be asking the Park Commission at their May 11 meeting to formulate ideas on paper for Lakeside Park to show to the Council. She added that she will be meeting with Playground, Inc. the following week and bringing the ideas to the Council within the next month. She added that she would like to have the issue resolved before budget planning time. May 1i2, 1978 COUNCILMEMBER ZIEBARTH'S REPORT Councilmember_Ziebarth stated that he was concerned about crossing lines into the Planning, Commission's authority and having two groups doing the same thing when they don't need it. Page 13 MAYOR PICKAR'S REPORT Mayor Pickar stated that he had received a lengthy request from the chairman of the Task Force for a survey, which will be placed on the schedule for the next agenda meeting. Mr. Loeding stated that the Task Force wants to issue the survey this week. Mayor Pickar replied that he had just received his copy of the outline on Sunday and that the other Council members had not yet had a chance to review it. Engineer Hubbard recommended that the survey be put into a more finalized form, rather than the rough outline it was presently in. Mayor Pickar asked if the figures were in yet from Clean -Up Day. Engineer Hubbard replied that Mr. Herbst would not be charging the City for his services. Councilmember Baumgartner asked that a thank you letter be sent to Mr. Herbst by the City Administrator. Administrator Achen reported that he will be out of town on May 10, 11 and 12. MSP (Baumgartner Rowley) to adjourn the meeting at 11:35 PM. 5 ayes Respectfully submitted, g Mark Achen Clerk /Administrator