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HomeMy WebLinkAboutMinutes - 1978/12/18A G E N D A Mounds View City Council December 18, 1978 1. Roll call of officials 2. Approval of minutes of regular meeting December 11, 1978 3. Citizen comments and requests CITIZENS: BEFORE SPEAKING, PLEASE GIVE YOUR FULL NAME AND ADDRESS FOR THE MINUTES 4. Approval of consent agenda: Item A. Schedule January 2, 1979, special Council meeting B. Award police squad cars bid C. Resolution establishing salaries for 1979 D. Resolution supporting teacher of the year nominee E. Finance Director permanent status F. Completion of Development Agreement 78 -16 G. Sr. Accounting Clerk permanent status H. Appoint Assistant Police Department Secretary I. Bills for payment J. Licenses 5. Ordinance revising Groberg Avenue parking restrictions 6. Five -year Municipal State Aid construction plan 7. Interim comprehensive sewer plan update 8. Transfer of funds 9. Reports of officials 10. Adjournment CONSENT AGENDA December 18, 1978 The consent agenda is a technique designed to expedite handling of routine and miscellaneous official business of the City Council. The entire agenda may be adopted by the Council in one motion. The motion for adoption is non debatable and must receive unanimous approval. By request of any individual Council Member, any item can be removed from the consent agenda and placed upon the regular agenda for debate. ITEM A. Schedule a special Council meeting for 7:00 PM, Tuesday, January 2, 1979, for swearing in of new Council Members, appoint- ment of Acting Mayor, appointments to various city commissions, designation of official depository and legal publication, and other organizational matters. This meeting will be followed by an informal Council work session. ITEM B. Award the purchase of two 1979 police squad cars to Barnett Chrysler Plymouth for the low bid of $12,334.96. Direct the Deputy Treasurer to deposit the $620.00 bid security with city funds to assure compliance with specifications; and authorize remittance of this security upon satisfactory delivery of the vehicles. Authorize Deputy Treasurer to return the bid securities of all other bidders. ITEM C. Adopt Resolution No. 948 "Establishing Salaries, Wages and Benefits for Employees in Calendar Year 1979." ITEM D. Adopt Resolution No. 949 "Supporting Ms. Karen Lindgren as Minnesota Teacher of the Year." ITEM E. Appoint Donald Brager, Finance Director, to regular full -time employee status effective December 26, 1978,upon which date his probationary period shall be completed, and at a salary rate of $731.00 per bi- weekly pay period. ITEM F. Adopt Resolution No. 950 authorizing release of performance guarantee for Development Agreement No. 78 -16 between the City and Smith's Transfer Corporation. Completion of the building addition and all requirements of the City including all landscaping stipulated in the site plan dated February 28, 1978, have been approved by the Building Zoning Official. ITEM G. Appoint William Myers, Sr. Accounting Clerk, to fill the position vacated by Margaret Long and designate him a regular full -time employee effective December 28, 1978, upon completion of his six month probationary period and at an hourly rate of $4.85. Myers shall be credited with the appropriate sick leave and va- cation leave granted all probationary and regular full -time employees commencing his date of hire, June 28, 1978. ITEM H. Appoint Patricia M. Michna, effective January 2, 1979, Assistant Police Department Secretary at an hourly rate of $3.50 per 1979 budget. ITEM I. Approve the December 18, 1978, bills for payment. ITEM J. Approve the following licenses: CONTRACTORS expire 6/30/79 General new Heating Air Cozd renewal Horizon Construction Inc. 5211 130th St. N. Sewer Water renewals DeLory Co. 2095 E. Larpenteur Ave. Starr Excavating 5401 Jackson Drive Northern Heating Co. 2149 161st Ave. N.W. Mayor Pickar Councilmember Baumgartner Councilmember Hodges Councilmember Rowley Councilmember Ziebarth PROCEEDINGS OF THE CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA A regular meeting of the Mounds View City Council was called to order by Mayor Pickar at 7:30 PM on December 18, 1978 at the Mounds View City Hall, 2401 Highway 10, Mounds View, Minnesota 55112. Members Present: Also Present: Clerk- Administrator Achen MSP (Baumgartner Ziebarth) to approve the minutes of the regular meeting of December 11, 1978. Councilmember Hodges stated he was abstaining from the vote as he had been absent from the December 11 meeting. CITIZENS COMMENTS AND REQUESTS Betty Skelly stated that she had found out this was the last meeting for Councilmember Baumgartner and Mayor Pickar and that she would like to take the opportunity to thank them for their devotion and dedication to the City. Mrs. Skelly also stated she would like to thank Administrator Achen for all his help with the League of Women Voters and all he has done for the City, and his devotion and dedication. Mrs. Beckman, of the League of Women Voters, presented Administrator Achen with a plaque and thanked him for all he has done for Mounds View. Administrator Achen expressed his appreciation for the plaque and well wishes. Don Frank, of the Spring Lake Park City Council, stated he would also like to thank Administrator Achen for all his help and close work he had done with Spring Lake Park. Mayor Pickar asked that Item D from the Consent Agenda be moved up. He introduced Karen Lindgren, candidate for Minnesota Teacher of the Year and read the resolution supporting her. 4 ayes 1 abstain MSP (Pickar- Rowley) to adopt Resolution #949, "Supporting Ms. Karen Lindgren as Minnesota Teacher of the Year 5 ayes Mayor Pickar stated he would like to recognize Councilmember Baumgartner for his service to the City and the excellent job he had done. He also stated that he had found it a pleasure working for the City, and that there had been some good years. December 18, 1978 Page 2 APPROVAL OF THE CONSENT AGENDA MSP (Baumgartner Hodges) to approve the consent agenda as follows: 5 ayes ITEM A. Schedule a special Council meeting for 7:00 PM, Tuesday, January 2, 1979, for swearing in of new Council Members, appoint- ment of Acting Mayor, appointments to various city commissions, designation of official depository and legal publication, and other organizational matters. This meeting will be followed by an informal Council work session. ITEM B. Award the purchase of two 1979 police squad cars to Barnett Chrysler .Plymouth for the low bid of $12,334.96. Direct the Deputy Treasurer to deposit the $620.00 bid security with city funds to assure compliance with specifications; and authorize remittance of this security upon satisfactory delivery of the vehicles. Authorize Deputy Treasurer to return the bid securities of all other bidders. ITEM C. Adopt Resolution No. 948 "Establishing Salaries, Wages and Benefits for Employees in Calendar Year 1979." ITEM E. Appoint Donald Brager, Finance Director, to regular full -time employee status effective December 26, 1978,upon which date his probationary period shall be completed, and at a salary rate of $731.00 per bi- weekly pay period. ITEM F. Adopt Resolution No. 950 authorizing release of performance guarantee for Development Agreement No. 78 -16 between the City and Smith's Transfer Corporation. Completion of the building addition and all requirements of the City including all landscaping stipulated in the site plan dated February 28, 1978, have been approved by the Building Zoning Official. ITEM G. Appoint William Myers, Sr. Accounting Clerk, to fill the position vacated by Margaret Long and designate him a regular full -time employee effective December 28, 1978, upon completion of his six month probationary period and at an hourly rate of $4.85. Myers shall be credited with the appropriate sick leave and va- cation leave granted all probationary and regular full -time employees commencing his date of hire, June 28, 1978. ITEM H. Appoint Patricia M. Michna, effective January 2, 1979, Assistant Police Department Secretary at an hourly rate of $3.50 per 1979 budget. ITEM I. Approve the December 18, 1978, bills for payment. December 18, 1978 Page 3 ITEM J. Approve the following licenses: CONTRACTORS expire 6/30/79 General new Horizon Construction Inc. 5211 130th St. N. Sewer Water renewals DeLory Co. 2095 E. Larpenteur Ave. Starr Excavating 5401 Jackson Drive Heating Air Cond renewal Northern Heating Co. 2149 161st Ave. N.W. RESOLUTION REVISING GROBERG AVENUE PARKING RESTRICTIONS Administrator Achen reported that on November 29 a meeting had been held in which a representative of the Police Department, the City Council and hinself had met with the residents of Groberg Avenue and Jackson Drive area to discuss parking problems. The results of that meeting indicated that the parking problems on Jackson did not merit a change but that the problems on Groberg did. Administrator Achen drew a sketch of the area and outlined the parking problems and the proposed parking restrictions. He added that he felt the resolution should be approved on a six month trial basis to insure that it is adequate. Councilmember Ziebarth stated that the people who live on Jackson Drive were quite happy with the two hour parking and were not eager to have it changed. He also stated he felt the resolution should be approved, rather than put on a trial basis, and if there are any problems, it will come back to the Council. MSP (Ziebarth- Rowley) to adopt Resolution No. 954. 5 ayes FIVE YEAR MUNICIPAL STATE AID CONSTRUCTION PLAN Mayor Pickar reported that the City is required to designate to the State where they might spend State aid money. Mayor Pickar reviewed the five priorities drawn up by Staff that established the five year plan. MSP (Hodges Ziebarth) to adopt Resolution #951, the Five Year Street Improvement Plan and MN Dot State Aid. 5 ayes INTERIM COMPREHENSIVE SEWER PLAN UPDATE Administrator Achen reported that the Metro Waste Control Commission has asked the City to update its 1971 Comprehensive Sewer Plan. He added that the Council had discussed it at their last meeting and that the map had been updated to include the Council's input. December 18, 1978 Page 4 MSP (Pickar Ziebarth) to approve Resolution #952 for the Interim Sewer Plan, as presented. 5 ayes TRANSFER OF FUNDS Administrator Achen reported that Attorney Meyers had prepared a reso- lution regarding surplus funds from Projects 1973 -4, 1973 -5, 1973 -6 and 1975 -4, and read that resolution. MSP (Hodges- Rowley) to adopt Resolution #953 for the transfer of funds. 5 ayes Administrator Achen stated that Project 1975 -4 had been partially funded by a loan which should be repaid. MSP (Pickar Ziebarth) to direct that the loan of $7,000 for Project 1975 -4 be repaid at 8% simple interest as stipulated on December 22, 1977 by the City Council. 5 ayes ADMINISTRATOR ACHEN'S REPORT Administrator Achen read the job description for the assistant secretary for the Police Department. He stated that the job had been approved earlier in the evening in the Consent Agenda but that the job description had not been included. MSP (Rowley Ziebarth) to approve the job description of the assistant Police secretary. 5 ayes Administrator Achen reported that at the last Council meeting, they had established a date to meet on the Woodlawn address change and that the date should be Wednesday, January 17 rather than Wednesday, January 16 as was shown in the minutes. Administrator Achen reported that he had signature cards that had to be signed for the new fiscal year, which should be signed by the Mayor Elect, a Councilmember and recommended that the Deputy Treasurer be the third signature. MSP (Pickar Ziebarth) to have the signature cards signed by Mayor -Elect McCarty, Councilmember Hodges and Finance Director Braeger. 5 ayes Administrator Achen stated that he had reviewed the bill from Comstock and Davis for preparation of the water tower painting specifications. He stated that considerable changes had been made from the previous specs and while he had requested an itemized billing from Comstock and Davis, he felt the amount was reasonable and should be approved. He added that the check had been held after the last Council meeting, even though it had been approved, to check into it. MSP (Baumgartner Ziebarth) to approve sending the check in question to Comstock and Davis. 5 ayes December 18, 1978 Page 5 COUNCILMEMBER ZIEBARTH'S REPORT Councilmember Ziebarth stated he would like to take the opportunity to let Councilmember Baumgartner and Mayor Pickar know how much they have been appreciated. He stated they had done a considerable amount of work for the City and that he would always consider them good friends and that it will be difficult to replace their expertise. He added that he wishes them both the best. COUNCILMEMBER HODGES' REPORT Councilmember Hedges stated he would like to take the opportunity to say how much he has enjoyed working with both Councilmember Baumgartner and Mayor Pickar and to commend them for their dedication to the City. COUNCILMEMBER BAUMGARTNER'S REPORT Councilmember Baumgartner stated he would like to thank everyone for their comments. He added that the eleven years he has spent with the City have been challenging and rewarding at times. COUNCILMEMBER ROWLEY'S REPORT Councilmember Rowley stated she would like to reiterate what Councilmembers Ziebarth and Hodges had said. She added that she has enjoyed working with both Councilmember Baumgartner and Mayor Pickar and that she wishes them both the best. MAYOR PICKAR'S REPORT Mayor Pickar stated that he had received a letter from Wayne Shalles of Ridge Lane, who had had a sewer backup in his basement. He added that Mr. Shalles had presented an itemized bill for $418 for the damage done. MS (Pickar Ziebarth) to have the City pay the bill of $418. Councilmember Ziebarth stated he was seconding the motion for the sake of discussion. Administrator Achen stated that in the past the City Attorney has recommended against payment of such claims since they are considered acts of God. Ho added that the City has no justification for making a payment until a determination has been made if the City was at fault. Admini- strator Achen recommended that the Council ask the City Attorney for his opinion. Mayor Pickar stated he would like to withdraw his motion. Councilmember Ziebarth agreed to withdraw his second. De amber 18, 1978 Page 6 MSP (Pickar-Ziebarth) to refer the issue to the City Attorney for his pinion. 5 ayes Administrator Achen recommended that the City have a policy to cover such occurrences. He added that he believed there is an informal policy to treat these occurrences as acts of God. He recommended that the Attorney prepare an opinion and proposed policy for Council action. Councilmember Rowley asked when the two new police cars were to arrive as she understood one of the squad cars had been involved in an accident and was out of commission. Administrator Achen replied that delivery was to be within 60 to 120 days. He added that the Police Chief would like approval to go out and purchase a vehicle off a lot to replace the unmarked car, will be put into service in the interim. He also stated that the vehicle had been considered totaled and they were not sure yet what insurance would cover. Councilmember Baumgartner pointed out that if the cost of the car is over $5,000, they would be required by law to have bids. Administrator Achen replied that he had not checked with the Attorney yet but he believed if the Council determines it to be an emergency, they car. waive the requirements. MSP (Pickar Ziebarth) to authorize the Clerk- Administrator to purchase a car, with the assistance of the Chief of Police, with the stipulation 'that it be cleared with the City Attorney as to the legality of the transaction, and if it cannot legally be done at that time, that the purchase be put in bid form, with the bid opening date to be January 5, 1979. The Council finds this is not an expenditure in excess of $5,000 and does not require formal bids because less than $5,000 of City funds will be required with the receipt of the insurance reimbursement from the private party who was at fault. 5 ayes Mayor Pickar stated that the years he has spent with the Council have been good and hopefully to the benefit of the City. He added that he plans on attending quite a few Council meetings and following up on the Mayor Elects promises to the people. He stated that many things had been said the last few months and the citizens should observe what is going on. MSP (Pickar Ziebarth) to adjourn the meeting at 9:05 PM. 5 ayes Respectfull submitted, Mark Achen Clerk- Administra lur