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HomeMy WebLinkAboutMinutes - 1979/04/09A G E N D A Mounds View City Council April 9, 1979 7:30 PM 1. Roll call of officials 2. Approval of minutes of regular meeting March 26, 1979 3. Citizen comments and requests LI'MMNS BEFORE SPEAKING, PLEASE GIVE YOUR FULL NAME AND AND ADDRESS FOR THE MINUTES 4. Approval of consent agenda: Item A. Authorize hire of temporary Kelly Girl B. Accept resignation of Secretary to the Administrator C. Accept resignation of Recording Secretary D. Accept resignation of Sr. Accounting Clerk E. LAWCON Grant for Silver View Park F. Appointment to Emergency Communications System Board of Directors G. Authorize partial payment for Imp. Project 1978 -9 H. Water agreement with City of Fridley I. Bills for payment J. Licenses for approval 5. Public hearing 7:40 PM Capetz rezoning 6. Public hearing 8:20 PM Dailey Knolls 7. Public hearing 8:40 PM Bayport Acres 8. Cale Addition 9. Policy on xeroxing Council packets 10. Reports of officials 11. Adjournment CONSENT AGENDA April 9, 1979 The consent agenda is a technique designed to expedite handling of routine and niscellaneous official business of the City Council. The entire agenda may be adopted by the Council in one motion. The motion for adoption is non debatable and must receive unanimous approval. By request of any individual Council Member, any item can be removed from the consent agenda and placed upon the regular agenda for debate. ITEM A. Authorize hire of Sue Monson of Kelly Girl as a temporary clerical employee at the hourly rate of $8.10 effective April 9, 1979. ITEM B. Accept the resignation of Eva Melhouse as Secretary to the Administrator effective 4:30 PM on Friday, April 13, 1979. ITEM C. Accept the resignation of Pam Rose as Recording Secretary for the City Council and Planning Commission effective May 1, 1979, and authorize staff to advertise for and hire a replace- ment at the rate of $40 per meeting. ITEM D. Accept the resignation of William J. Myers as Sr. Accounting Clerk effective 4:30 PM on Thursday, May 31, 1979. Authorize staff to advertise for and hire a replacement at the hourly rate of $4.60 to $4.85. ITEM E. Adopt Resolution No. 979 authorizing the Mayor and Clerk Administrator to execute the LAWCON Fund Project Agreement in the amount of $68,400.00 for development of Silver View Park. This agreement between the City and the State of Minnesota authorizes expenditure of project funds. ITEM F. Appoint Police Chief Ernest Grabowski as a member of the Board of Directors of the Suburban Ramsey 2ounty Emergency Communications System and Sergeant Timothy Smith as an alternate member. ITEM G. Authorize payment of $10,054.80 to H A Watertank Specialists Inc. for work completed to date on Improvement :'roject 1978 -9, Cleaning and Repainting of Water Treatment Plant No. 1, per the Statement of Work Estimate No. 1 from Comstock Davis. ITEM H. Authorize staff to work with the City of Fridley to establish a joint agreement enabling the City of Mounds View to use Fridley's water. The agreement will be subject to final approval by the Mounds View City Council. ITEM I. Approve the April 9, 1979, bills for payment: expenditures $79,864.58; payroll account $3,573.64. Consent Agenda -2- April 9, 1979 ITEM J. Approve the following licenses: GARBAGE RUBBISH HAULER renewal expires 3/31/80 Larry's Quality Sanitation 17210 Driscoll St. N.W. CONTRACTORS expire 6/30/79 Heating new Hutton Rowe Inc. 217 Van Buren St. Sprinkler Installation new Independent Fire Protection Inc. 10197 Nightingale St. N.W. General new Custom Pools 701 E. Excelsior Ave. New Hope Water Control 568 N. Snelling Mayor McCarty Councilmember Hodges Councilmember Rowley Councilmember Ziebarth Councilmember Forslund PROCEEDINGS OF THE CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA A regular meeting of the Mounds View City Council was called to order by Mayor McCarty at 7:37 PM on April 9, 1979 at the Mounds View City Hall, 2401 Highway 10, Mounds View, MN 55112. Members Present: Also Present: Acting Clerk- Administrator Anderson Attorney Meyers Mayor McCarty asked that the minutes of the March 26, 1979 meeting be corrected to add, at the end of the first paragraph on page 4, held as security for City certificates of deposit. MSP (Hodges- Ziebarth) to approve the minutes of the March 26, 1979 meeting as corrected. 5 svgs CITIZEN COMMENTS AND REQUESTS Peg Mountain, 8287 Red Oak Drive stated that she had atte., d a street and highway workshop in New Brighton on April 7 and that she will be presenting the Council with a written summary shortly. She reviewed briefly what was discussed in the workshop and asked the Council to consider appointing a transportation liaison between the neighboring cities. APPROVAL OF CONSENT AGENDA Mayor McCarty asked that items B, C, D and I be removed from the consent agenda. MSP (Ziebarth- Rowley) to approve the consent agenda as follows: 5 ayes ITEM A. Authorize hire of Sue Monson of Kelly Girl as a temporary clerical employee at the hourly rate of $8.10 effective April 9, 1979. ITEM E. Adopt Resolution No. 979 authorizing the Mayor and Clerk Administrator to execute the LAWCON Fund Project Agreement in the amount of $68,400.00 for development of Silver View Park. This agreement between the City and the State of Minnesota authorizes expenditure of project funds. April 9, 1979 ITEM F. Appoint Police Chief Ernest Grabowski as a member of the Board of Directors of the Suburban Ramsey County Emergency Communications System and Sergeant Timothy Smith as an alternate member. ITEM G. Authorize payment of $10,054.80 to H A Watertank Specialists Inc. for work completed to date on Improvement Project 1978 -9, Cleaning and Repainting of Water Treatment Plant No. 1, per the Statement of Work Estimate No. 1 from Comstock Davis. ITEM H. Authorize staff to work with the City of Fridley to establish a joint agr ?ement enabling the City of Mounds View to use Fridley's water. The agreement will be subject to final approval by the Mounds View City Council. ITEM J. Approve the following licenses: GARBAGE RUBBISH HAULER renewal expires 3/31/80 Larry's Quality Sanitation 17210 Driscoll St. N.W. CONTRACTORS expire 6/30/79 Heating new Hutton Rowe Inc. 217 Van Buren St. Sprinkler Installation new Independent Fire Protection Inc. 10197 Nightingale St. N.W. General new Custom Pools 701 E. Excelsior Ave. New Hope Water Control 568 N. Snelling Mayor McCarty stated that on behalf of the Council and himself, he would like to thank Eva Melhouse, Pamela Rose and Bill Myers for jobs well done. Page 2 MSP (McCarty Ziebarth) to accept the resignations, with regrets, of Eva Melhouse as Secretary to the Administrator, Pamela Rose as Recording Secretary for the Council and Planning Commission, and Bill Myers as Senior Accounting Clerk, per their letters. 5 aye Mayor McCarty asked for a clarification of check #3185 for Short- Elliott Hendrickson. Acting Administrator Anderson explained that it was the payment for Woodcrest. April 9, 1979 MSP (McCarty- Hodges) to approve the April 9, 1979 bills for pay- ment. PUBLIC HEARING CAPETZ REZONING Mayor McCarty explained that the applicant has withdrawn his request for development. Acting Administrator Anderson further explained that the fees the applicant had paid were not refundable. Mayor McCarty stated that while they waited for the next public hearing, he would like to discuss the revisions he had made to the proposed agreements in principle, which the Council had discussed at the last agenda session, and get Council approval. Councllmember Ziebarth stated that the original intent was a set of goals or principles which would indicate to the City the direction of movement for SDM funds and approaches to storm water drainage. He stated that he did not envision the goals of a City council being framed in an ordinance, as those goals would change with councils, and that he did not want future elected officials being bound by the present Council's goals. Councilmember Rowley added that she also did not want the goals made concrete because they would bind each future Council to them. Mayor McCarty replied that he would be willing to eliminate the 4/5 vote, which would then not require it to be in ordinance form. Attorney Meyers added that the Council could establish the goals as a policy. Councilmember Ziebarth stated that he felt the Council could develop a policy from the Mayor's outline. Councilmember Hodges agreed that what the Mayor had outlined could be put into policy form. Councilmember Rowley stated that she agreed it had the makings of a policy but recommended waiting until the Council received a report the Building and Zoning Official was working on, addressing that situation, and then work together on it. Councilmember Forslund stated that she would like Attorney Meyer's opinion on what else should be included. Attorney Meyers replied that they should address new development, i.e., storm water problems, and lay out guidelines for developers on what is acceptable to the City. He added that if an applicant comes in and sees he cannot build and meet the City standards, Staff should review the applicant's engineering study. Councilmember Ziebarth stated that he was concerned with developers who own large sections of commercial property deciding to go with on -site retention, as he did not want holding ponds with each development. He further recommended that until they could come up with deeper discussions on what they are facing, they sit down at an agenda session and discuss all the ramifications and put their recommendations into policy form, stating clearly the way the Council is going to operate. Page 3 5 ayes April 9, 1979 Page 4 Councilmember Ziebarth also stated that it is going to take money to solve the problems. Mayor McCarty replied that the SDM fund will be used for that purpose. Councilmember Ziebarth replied that the SDM fund will only go so far and may or may not be enough to solve the problems. Mayor McCarty replied that the SDM fund would be used assuming that project costs would not exceed the SDM fund balance. Councilmember Hodges asked Mayor McCarty if he thought the SDM fund would take care of the problems on Woodcrest and Ardan Avenues. Mayor McCarty replied that he did not know without having the necessary cost estimates. Councilmember Hodges pointed out that if the Council adopted the Mayor's proposed guidelines as a policy, it would tie their hands. Mayor McCarty replied that as long as the agreed principles weren't in ordinance form that would allow the Council flexibility. Councilmember Forslund suggested the Council hold a work session with Attorney Meyers and Official Rose and get their thoughts and words down onto paper, as they were all getting hung up on the wording. MSP Forslund- Rowley) to table the discussion on proposed agreements' in principle and discuss it exclusively at a special work session on April 21 at 8:00 A.M. 5 ayes Dave Notaro, Ardan Avenue, stated that he appreciated the Council's efforts but that they had collected data from several sources and should have enough to make a decision. Mayor McCarty replied that the Council had asked a consulting engineer, Chuck Hubbard, to give the Council an estimate on what it would cost to have him study the Ardan Avenue problem and the Council will study the estimate and decide if his services would be affordable. Roger Baumgartner, 7585 Knollwood, pointed out that Mr. Hubbard will be the fourth person, to work on the problem and asked what will happen if the Council does not like the fourth estimate. Mayor McCarty replied that they will review his cost estimate and decide if it was affordable and if it was the Council would take necessary action. Councilmember Rowley clarified that while the Mayor had referred to Council authorization for hiring a consulting engineer, the Council has not authorized it and recommended that a motion be made to specifically address it, if that was the Council's desire. Mr. Baumgartner pointed out that when the Council authorized Comstock and Davis to study the issue in 1978, there were people in the audience who were critical of what the Council directed them to study, and asked what Mr. Hubbard was directed to study. Mayor McCarty replied that they had not given him anything to study yet, as they want an estimate first. Mr. Baumgartner pointed out that it is difficult to give an estimate when a person does not know what they are giving the estimate for Mayor McCarty stated that the public hearing for Bayport Acres had been cancelled as the applicant had withdrawn his request, and closed the regular meeting and opened the next public hearing. April 9, 1979 Page 5 PUBLIC HEARING DAILEY KNOLLS Mr Thorson stated that he would prefer going with a 6" pipe, if the Council would approve it. Official Rose explained that CED was contacted ;by Mr. Thorson's engineer, and they had stated that a 6" pipe would be acceptable, but it would be an exception to the policy, and there would be nothing wrong with an 8" pipe. Councilmember Rowley asked Mr. Thorson if he would be willing to put in an "'pipe. Mr. Thorson replied that he would be. Councilmember Forslund asked if the easements were adequate. Mr. Thorson replied that they were. Councilmember Ziebarth asked if the people on the north end could 'loop their water with the development. Official Rose replied that they could, and drew a sketch of the proposed services. Mr. Baumgartner asked if the development would fall under the proposed guidelines. Mayor McCarty replied that it was a mute question without Council approval of the agreements in principle but that it would, if the guidelines were formalized. Mr. Baumgartner recommended tabling any further discussion until the guidelines were resolved. MSP (McCarty- Hodges) to approve the preliminary plat dated December 15, 1978 of Dailey Knolls, with an 8" water main, and rezoning of lots 1, 2 and 3 from R -1 to R -2 and subject to entering into a develop- ment agreement with the City. A rollcall vote was taken: Councilmember Councilmember Councilmember Councilmember Mayor McCarty Ziebarth aye Hodges aye Forslund aye Rowley aye aye 5 ayes Mr. Baumgartner asked if the area will be able to handle the runoff. Mayor McCarty replied that the Council and been informed that existing drainage facilities were adequate. Mayor McCarty closed the public hearing and reopened the regular meeting. Gale Addition Mayor McCarty explained that the applicant is looking for direction of what will be required of him for on -site retention_ He added that Mr. Sjodin should have an engineer study the issue, and they will have to decide what to require for storm water control. He added that they would also be able to hire a consulting engineer at the applicant's expense, to study or challenge the applicant's recommendations if the City wasn't satisfied. Councilmember Ziebarth stated that they mist give the applicant direction for such things as on -site retention, whether to use a 100 year rain in April 9, 1979 Page 6 a 24 hour period, a 10 year rain or whatever. Councilmember Hodges added that they should give the applicant direction on what the City wants, such as a 3 or 5 year pipe, and let the applicant take it from there. Councilmember Forslund stated that she agreed with Councilmember Ziebarth, that they must give the engineer something to work with. Councilmember Rowley stated that she also agreed that they must give direction in terms of run -off and so forth, and that she would like it sized to meet an above average year, and that the applicant should come up with something that will create no greater run -off than what is presently there and something that will function as it rains. Attorney Meyers recommended that the applicant be advis 1 that the Council will be discussing it at the April 21 meeting. Neil Loeding, 5046 Longview Drive stated that he did not feel the Council should act as a technical panel and that an engineer should study the issue. Councilmember Forslund stated that it would be helpful to have an engineer present at the April 21 meeting. Bill Doty, 3049 Bronson Drive asked if there is an equation for deter- mining run -off. Official Rose replied that there is one used in the SDM charge. Acting Administrator Anderson suggested that Staff could draw up a list of questions for the Council to review and then give to a consulting engineer to answer for the April 21 meeting. Councilmember Forslund recommended that the City hire a consulting engineer to attend the April 21 meeting. Councilmember Ziebarth replied that there is no money in the budget to hire an engineer. Councilmember Hodges stated that the City had used Comstock and Davis before on a consulting basis. Mr. Loeding stated that he is not comfortable with either Comstock and Davis or Short Elliott Hendrickson as they have a financial interest in the City. He stated that he would be comfortable with Mr. Hubbard. Acting Administrator Anderson replied that Mr. Hubbard could also have a financial interest, as he works for a large engineering firm. M (Rowley) to hire Short Elliott- Iendrickson to have a consulting engineer attend the April 21 meeting. MSP (Rowley Ziebarth) to have a at the April 21 meeting. MSP (Rowley Ziebarth) to hire a Hendrickson to attend the April registered consulting 21 meeting. consulting engineer present 5 ayes engineer from Short Elliott- April 9, 1979 A rollcall vote was taken: Councilmember Ziebarth aye Councilmember Hodges aye Councilmember Forslund aye Councilmember Rowley aye Mayor McCarty nay Mayor McCarty asked Staff to check with engineering firms to see what they would charge for a consulting engineer. Mr. Doty stated that he felt the Council had made an error in bringing in an engineering firm who has a stake in the outcome of the storm drainage in the City. MSP (Ziebarth- McCarty) to reconsider the previous motion. 5 ayes MSP (McCarty Ziebarth) to rescind the motion to have Short- Elliott- Hendrickson at the meeting. 5 ayes MSP (McCarty Ziebarth) to ask Chuck Hubbard to come as the engineer to the April 21 meeting. 4 ayes 1 nay Acting Administrator Anderson asked what hourly rate Mr. Hubbard will be paid, whether he will be a representative of his firm or there as a private individual, and where the money will come from to pay for him. Mayor McCarty replied that he was not concerned with where the money will come from, as it is small compared to some of the other expenditures the Council has approved that were not budgeted for. POLICY ON XEROXING COUNCIL PACKETS Mayor McCarty reviewed the policy on xeroxing Council packets, to have available to the public. Councilmember Ziebarth asked that Staff let the Council know if it becomes a problem with making the copies. MSP (McCarty- Rowley) to direct Staff to post the relevent material to items being discussed at Council meetings for public viewing, as stated in item 9 of the Administrator's report dated April 9, 1979. 5 ayes COUNCILMEMBER ZIEBARTH'S REPORT Councilmember Ziebarth reported that he had received a letter from a resident who had to pay an interest penalty on his tax assessment because he did not receive a notice with the exact amount of the assessment from the City, and thus had to pay the County. Councilmember Ziebarth stated that he had been asked to address the issue of rewriting the administrators duties, and that he disagrees Page 7 4 ayes 1 nay April 9, 1979 Page with the changes as it takes away the directive power of the admini- strator, which is necessary. COUNCILMEMBER HODGES' REPORT Councilmember Hodges presented Mayor McCarty with the information he had pulled from his file for Clean -Up Day. COUNCILMEMBER FORSLUND'S REPORT Councilmember Forslund had no report. COUNCILMEMBER ROWLEY'S REPORT Councilmember Rowley stated that she also could not agree with Mr. Loeding's suggestions for changing the administrator's description. ATTORNEY MEYERS' REPORT Attorney Meyers reported that he has notified the past and present Council members involved with the James Refrigeration case of the May 1 hearing date. ACTING ADMINISTRATOR ANDERSON'S REPORT Acting Administrator Anderson reviewed the schedule of upcoming meetings for the Council. Acting Administrator Anderson reported that the City had received a letter from MTC informing them that the change in route alignment as requested by the City Council will go into effect April 16, 1979. Acting Administrator Anderson reported that Northwestern Bell has started work on the new telephone system and they expect the installation to be complete by April 20. He added that there will be an additional expense with having two receptionist areas since it will require one more 10 key phone. He also reported that no bids have been received yet on the counter modifications. Acting Administrator Anderson reported that the auditors expect to be finished by April 12. He also reported that department heads are working now on a car policy and should have it ready within the next few weeks. Acting Administrator Anderson recommended that the Council begin thinking about having a retreat for Council, Staff and the new Administra- tor. April 9, 1979 Page 9 MAYOR MCCARTY'S REPORT Mayor McCarty reported that school board elections will be May 15. Mayor McCarty stated that he feels, after talking with the Council, that recording agenda sessions will not be acceptable as it stiffles conversation. MSP (McCarty Ziebarth) to adopt a policy that tape recording will not be allowed in agenda sessions. 5 ayes Mayor McCarty reported that he will be investigating tax forfeited lands with Official Rose and Councilmember Forslund on April 10. Mayor McCarty reported that the City had received a letter on the governor's volunteer week and recommended that the City send for the kit. MSP (McCarty Forslund) to adjourn the meeting at 11 :45 PM. 5 ayes 4011v, f tied, Bruce K. son Acting Cler dministrator