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HomeMy WebLinkAboutMinutes - 1979/04/23AGENDA 15. Singewald roofing cost overrun 16. Reports of Officials 17. Adiournment Mounds View City Council April 23, 1979 0 4 4 4+,1. Roll call of officials 2. Approval of minutes of regular meeting April 9, 1979 3. Citizen comments and requests CITIZENS: BEFORE SPEAKING, PLEASE GIVE YOUR FULL NAME AND ADDRESS TOR THE MINUTES 4. Approval of consent agenda: Item A. Assignment of securities in view of bonds by public depository. Item B. Street sweeping bids Item C. Public Works part -time employee Item D. Approval of carnival license for Midwest Rides Item E. Accept petition for removal of stop sign at Hillview and Greenfield Avenue Item F. fairing of City stenographer Item G. March, 1979, activity reports Item H. Bills for payment Item I. Licenses for approval 5. Public hearing 7 :40 p_ Northcrest Park Assessm: 6. Pajak minor subdivision 7. Public improvements for Kremer property (SW Corner of County Road I and Silver Lake Road) 8. Update 1973 debt study 9. Storm drainage policy 10. Public Works vacation policy 11. City Administrator contract 12. Comstock and Davis March billing 13. Telephone system update 14. Purchase of unmarked squad car CONSENT AGENDA April 23, 1979 The consent agenda is a technique designed to expedite handling of routine and miscellaneous official business of the City Council. The entire agenda may be adopted by the Council in one motion. The motion for adoption is non debatable and must receive unamimous approval. By request of any individual Council Member, any item can be removed from the consent agenda and placed upon the regular agenda for debate. ITEM A. Approve the assignment of Securities in Lieu of Bond by Public Depositories substituting $300,000.00 U.S. Treasury Notes due 9 -20 -82 for $300,000.00 U.S. Treasury Notes due 3- 31 -80. ITEM B. Authorize staff to enter into a service agreement with Clean Sweep for the sweeping of City streets at the low bid of $3,395.00. ITEM C. Approve the hiring of Mr. Mark Will at the rate of $3.50 /hour effective 4 -24 -79 as a part -time Public Works laborer. ITEM D. Approve the license of Midwest Rides Inc. to operate a carnival at the Mounds View Square Shopping Center from May 15 May 20, 1979. ITEM E. Accept the petition dated 4 -19 -79 requesting the removal of the stop sign at Hillview Road and Greenfield Avenue. ITEM F. Approve the hiring of Mrs. Connie Langager at the rate of $40.00 /meeting effective 4 -23 -79 as a Clerk Stenographer for the City Council and Planning Commission meetings. ITEM G. Accept the March 1979, activity reports from the Public Works, Parks, Recreation and Forestry,•Building and Zoning, Police and Nuisance Abatement and Fire Departments. ITEM H. Approve the April 23, 1979, bins for payment: expenditures $95,945.30; payroll account $10,410.67. ITEM I. Approve the following licenses: Du All new general contract, expires 6 -30 -79 Houser Inc. new sewer water PROCEEDINGS OF THE CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA A regular meeting of the Mounds View City Council was called to order by Mayor McCarty at 7:35 PM on April 23, 1979 at the Mounds View City Hall, 2401 Highway 10, Mounds View, MN 55112. Members Present: Also Present: Mayor McCarty Councilmember Hodges Councilmember Rowley Councilmember Ziebarth Councilmember Forslund Acting Clerk- Administrator Anderson Attorney Meyers Councilmember Rowley asked that the April 9, 1979 minutes be corrected on Page 8 to read that she could not agree with Mr. Loeding's suggestions for changing the administrators description. MSP (McCarty Hodges) to approve the April 9, 1979 minutes as corrected. 5 ayes CITIZEN COMMENTS AND REQUESTS Mayor McCarty gave an explanation of what he had referred to at the previous meeting in hiring Chuck Hubbard as a consultant. Roger Baumgartner stated that he would offer some free advise to the City, in that John Beardon had stated earlier that the Citizens Task Force report did not have a workable solution. Councilmember Rowley also stated that Mr. Beardon had made that statement. Neil Loeding, no address given, asked if the Council had the authority to prohibit citizen input at public meetings. Attorney Meyers replied that they did not at public hearings but that at informational meetings or Council workshops, that it was up to the chairman. He also explained that the open meeting law provides that any deliberation that may be voted on some day must be discussed in an open meeting. Mayor McCarty added that he did not believe there was a question in any Council members mind as to the openess of the Council. Larry Gehl, no address given, stated that he was interesting in develop- ing the Herbst property behind Perkins for a Consolidated Freightways truckers lodge but that he had spoken to Official Rose regarding City procedure and could not wait the approximately 90 days it might take to get approval. He explained that the building was to be occupied by August 25 and that the contractor would have to start building by June 15, and asked if there was any way to speed up the process. He also stated that they would be willing to put a road in to the proposed building from County Road H. April 23, 1979 Page 2 Mayor McCarty asked if it was possible to speed the process up. Official Rose replied that the piece of property would require a major subdivision and the Planning Commission would review it once, but more likely twice, before it went on to the Council, who would have to set a public hearing, which would allow for delays due to questions that would be raised. Acting Administrator Anderson stated that Staff fears the City would be setting a precedence if they allowed one development to deviate from the required steps, and that many developers have been concerned with the time element before. Councilmember Hodges stated he was concerned with the time element as it takes so long, and stated that they should give the business people a fair shake. Councilmember Rowley pointed out that they had received such requests in the past and have not hurried them along, as there is a much greater chance of making a mistake or overlooking something. She added that the Council should follow the established process. Mr. Gehl asked if the whole area would have to be planned for the street to be put in. Official Rose replied that the Council should have an overall picture of what will happen to the property, rather than just developing it piece -meal. Mr. Herbst, owner of the property, stated he did not feel the proposed development would be a major project. Mayor McCarty replied that the City will cooperate in every way it can but that Mr. Gehl will have to go through the regular process. Mr. Gehl replied that he would contact Official Rose in the morning. Mayor McCarty asked that the letter from Mr. Davis be handled next. MSP (McCarty- Hodges) to direct the Acting Clerk- Administrator to send the letter to the insurance company for approval or denial. 5 ayes APPROVAL OF CONSENT AGENDA Councilmember Rowley asked that Items D and G be removed from the agenda. Councilmember Ziebarth asked that Item C be removed. MSP (McCarty Ziebarth) to approve the consent agenda as follows: 5 ayes ITEM A. Approve the assignment of Securities in Lieu of Bond by Public Depositories substituting $300,000.00 U.S. Treasury Notes due 9 -20 -82 for $300,000.00 U.S. Treasury Notes due 3- 31 -80. ITEM B. Authorize staff to enter into a service agreement with Clean Sweep for the sweeping of City streets at the low bid of $3,395.00 April 1979 Page 3 ITEM E. Accept the petition dated 4 -19 -79 requesting the removal of the stop sign at Hillview Road and Greenfield Avenue ITEM F. Approve the hiring of Mrs. Connie Langager at the rate of $40.00 /meeting effective 4 -23 -79 as a Clerk Stenographer for the City Council and Planning Commission meetings. ITEM H. Approve the April 23, 1979, bills for payment: expenditures $95,945.30; payroll account $10,410.67. ITEM I. Approve the following licenses: Du All new general contract, expires 6 -30 -79 Houser Inc. new sewer water Councilmember Ziebarth asked what the purpose was in hiring a part -time Public Works laborer and if it had been done in the past. Acting Administrator Anderson replied that it is an annual expense which has been budgeted for. He explained that the employee would be working in a variety of areas in the Park and Maintenance departments and that he would be limited to the amount budgeted for. MSP (Ziebarth Rowley) to approve the hiring of Mr. Mark Will at the rate of $3.50 per hour effective 4 -24 -79 as a part -time Public Works laborer. 5 ayes Councilmember Rowley asked if applicants for carnival licenses are required to submit a letter of agreement or sign anything as the City has had trouble in the past. Attorney Meyers replied that they could possibly require a bond for clean -up, and read the ordinance regarding licenses. Councilmember Ziebarth recommended that a standard agreement be drawn up to let applicants know what they are allowed to do and what is expected of them. He also recommended that the electrical inspector provide his input. MSP (Ziebarth Hodges) to conditionally approve the license for Midwest Rides Inc. to operate a carnival at the Mounds View Square Shopping Center form May 15 to May 20, 1979, based upon their agreeing to sign the proposed agreement. 5 ayes Acting Administrator Anderson explained that the March activity reports for the Parks, Recreation and forestry and Building and Zoning depart- ments had not been given to the Council yet due to the extremely heavy workloads in those departments. He added that they would be forthcoming. MSP (Rowley Forslund) to accept the March 1979 Public Works, Police and Nuisance Abatement and Kayor McCarty recessed the regular meeting and .'for the Northcrest Park assessment. activity reports from the Fire Departments. 5 ayes opened the public hearing April 23, 1979 Page 4 PUBLIC HEARING NORTHCREST PARK ASSESSMENT Attorney Meyers reviewed the criteria for an assessment procedure under 429 .061 whereby the City has the authority to access the cost of certain improvements for the property described in the February 22, 1979 notice. He stated that the March 12 public hearing had been continued at the owners request, and that the total assessment amounted to $60,051.00. Mr. Beim stated he had received notice of the proposed assessment and that he had two requests, that the contingency for the $2,000 did not indicate it was out of pocket cost, and that he be allowed to spread the assessment over a 10 year period rather than 5 year. Attorney Meyers replied that the contingency figures may reflect the cost of defending the assessment and that it may not be proven as of benefit to the property. He also explained that the Council could amend the proposed assessment, if they so chose. He also stated that under Resolution #939, the City has agreed not to certify the assess- ment prior to August 1, 1979, and that the Council may take Mr. Beim's comments under advisement and will advise him of their decision. MSP (Ziebarth- Hodges) to continue the assessment hearing to July 9, 1979 at 7:40 PM. 5 ayes Mayor McCarty closed the public hearing and reopened the regular meeting. PAJAK MINOR SUBDIVISION Mr. Pajak reviewed his request for a minor subdivision. He explained that the present garage was oversized, which the Planning Commission had granted a variance for, and would sit 31/2' on the 5' easement between the lots. Councilmember Forslund stated that the Planning Commission had recommend- ed an even lot split, but that not all the lots in the area were split evenly. Official Rose reviewed on a City map the lots in the area and pointed out those that were split evenly. He added that the Planning Commission had recommended equal lot sizes, knowing that the oversided garage may come down in the future. He stated that they had also granted a variance for the garage size, but pointed out that the code only allows one garage per home. Attorney Meyers stated that he has a problem with allowing a building to be that close to the lot line, and that they have indicated in the past that they do not allow it. Official Rose reported that it is Staff's recommendation to split the lot equally, and reduce the size of the garage, which would then bring both the garage and lot into conformance with code. Mr. Pajak replied that he did not want to take any of the garage down. Councilmember Rowley stated that she had a problem with allowing a variance on the garage as the Council had gone to 218' for accessory buildings, and that it would have to be a very large hardship to grant April 23, 1979 Page 5 anything over that. She also stated that she had a real problem with having a building on an easement and with an uneven lot split. MSD (Rowley Ziebarth) to approve an lqual lot split with the accessory building size reduced to conform to code, that when it is reduced, the garage door will be removed so in appearance it will be an accessory building and not a garage, and the building be no closer than the allowable setback, maintaining the 5' rear yard setback and the 5' easement be maintained, and the chicken coup to be removed. A rollcall vote was taken: Councilmember Ziebarth stated that he felt an uneven lot split could create problems in the future. He added that the garage as it is now presents no problems unless the owner wants to subdivide, which he has requested now, so he should be required to meet code. Official Rose pointed out that the applicant will be in violation when he comes in for a building permit if the proposed home has a double garage. Jerry Linke, 2219 Knoll Drive stated that a precedence has been set on the block for equal lot splits and that if the applicant was required to take out the large garage door, he could just as easily continue on and cut it down to size on that end and meet code. MSP (McCarty Ziebarth) to reconsider the previous motion. 5 ayes MSP (McCarty Rowley) to have an equal lot split, with the building being reduced to conform to code, the garage door be removed, the chicken coup be removed, and the 5' easements be maintained. A rollcall vote was taken: Councilmember Councilmember Councilmember Councilmember Mayor McCarty Councilmember Councilmember Councilmember Councilmember Mayor McCarty Ziebarth aye Hodges nay Forslund nay Rowley aye nay Ziebarth aye Hodges aye Forslund nay Rowley aye aye 3 nays, 2 ayes 4 ayes, 1 nay PUBLIC IMPROVEMENTS FOR KREMER PROPERTY COUNTY ROAD I AND SILVER LAKE RD. Mr. Kremer explained that his parents own two lots which they would like to develop, and which require services, and presented their proposed plan. Official Rose explained that services for the lots would be determined at the time the building permit was issued for the proposed duplexes, and that the Kremers would like concept approval from the Council before going on to the Planning Commission. Mr. Kremer st,^ted that the property had been rezoned in 1974 and asked if they had to appear before the Planning Commission. Mayor McCarty replied that they did as there would be questions to clear up. There was considerable discussion on how and where the services should be put in, with Mayor McCarty recommending that any further discussion be tabled and request Mr. Thorson of Dailey Knolls to come in and study servicing the whole area at once. MSP (McCarty Ziebarth) to table the Kremer's request and call Mr. Thor- son in and inform him of the possibility that services should go back to Silver Lake Road, and direct Staff to do so. April 23, 1979 Page 6 A rollcall vote was taken: Councilmember Forslund Councilmember Councilmember Councilmember Councilmember Mayor McCarty left the meeting Ziebarth aye Hodges aye Forslund aye Rowley aye aye at this time. 5 ayes UPDATE 1973 DEBT STUDY Acting Administrator Anderson reque sted that Council authorize funds from the Contingency Account for preparation of an updated debt study, and outlined what the study would tell the City. Attorney Meyers added that it is a very valuable study and should be updated every three or four years. MSP (Rowley- Hodges) to authorize Finance DireeLo.S Bragcr to have Swanson of Ehlers and Associates update the 1973 debt study at a not to exceed $1,000, with the money coming from the Contingency Fund. SPigar cost 4 ayes STORM DRAINAGE POLICY Mayor McCarty reported that the Council, Acting Administrator Anderson, Official Rose, Attorney Meyers and Dan Boxrudd had met on April 21 to establish a policy for development and that they were working on the ideas discussed and would be discussing it further in an agenda session. PUBLIC WORKS VACATION POLICY Acting Administrator Anderson reported that Local 49 has requested that the vacation policy for the Public Works Department be changed to allow employees to take one week consecutively for two -three weeks of vacation, and two weeks consecutively for four weeks of vacation, and read the proposed amendment. April 23, 1979 Page 7 MSP (Ziebarth- Hodges) to authorize the Mayor and Staff to enter into a letter of understanding with the union representative of the Public V Department. 4 ayes CITY ADMINISTRATOR CONTRACT Mayor McCarty reported that the Council had met with the applicant on April 22 and that he had agreed to receive their offer. MSP (Rowley Ziebarth) to formally offer Jeff Nelson the position of Clerk- Administrator with the following stipulations, a beginning salary of $23,500 during a six month probation period, with a 7 percen'. increase after the successful completion of that probation period. He receive the standard benefit package, will be authorized to go to tale national ICMA convention, given $75 per month mileage, be allowed moving expenses up to $1,000 and have standard sick leave and vacatiol: schedule. Mr. Nelson's starting date will be June 4, 1979 and he will have up to 18 months to move his family to the City of Mounds View. 4 ayes Councilmember Rowley asked that Acting Administrator Anderson write a letter of understanding to Mr. Nelson and have him sign a copy of the letter and return it to Mounds View for the City's records. She also asked Staff to contact the other applicants and let them know the position had been filled. COMSTOCK AND DAVIS MARCH BILLING MSP (Rowley Ziebarth) to authorize appropriate Staff personnel, i.e., Official Rose and Finance Director Brager to sit down with Comstock and Davis and go over the billing and explain the City's feeling on housekeeping, which should be covered under the 2.25 factor, to be discussed at the April 30 agenda session, with Mr. Beardon requested to attend the meeting. 4 ayes Acting Administrator Anderson recommended they discuss the entire reapportionment process. Official Rose stated that he would walk the Council through the procedure on April 30 and recommended the Council discuss it before discussing it with Mr. Beardon. TELEPHONE SYSTEM UPDATE Acting Administrator Anderson reported that the City is already experiencing some difficulty with the new phone system as they need more help in answer- ing the increased number of calls coming in, and asked that it be dis- cussed again soon. MSP (Rowley Ziebarth) to authorize Staff to call around for bids from contractors on a time and materials basis for the counter modification. 4 ayes PURCHASE OF UNMARKED SQUAD CAR Acting Administrator Anderson reported that the City had received the April 23, 1979 Page 8 settlement check from State Farm Insurance for the last accident, which covered 100 percent of the claim. He stated that they have more than ample funds for purchasing a new unmarked car and that they would like to purchase a Grenada from Brookdale Ford for $5363. MSP (McCarty- Hodges) to authorize the Police Department to purchase the Grenada in the amount of $5363 from Brookdale Ford. 4 ayes MSP (Rowley- McCarty) that after the car is purchased, the brown 1974 Ford be assigned to the Community Services Officer. 4 ayes Councilmember Rowley asked that it be noted the 100 percent refund amounted to $7583.04. SINGEWALD ROOFING COST OVERRUN Acting Administrator Anderson reviewed the high percentile cost overrun in the Public Works Department for the work done on Pump House No. 1 and No. 2. He also recommend that Council direct Staff to draft a policy to determine how future problems should be handled. MSP (Rowley- McCarty) to pay the entire bill of $7715.91, to come from the water utility fund, to include the overrun amount of $2809.91. 4 ayes Councilmember Rowley asked that Staff address the problem and come up with a recommendation for the Council. ACTING ADMINISTRATOR ANDERSON'S REPORT Acting Administrator Anderson reviewed the upcoming meeting schedule. He also reported on the City undertaking the maintenance of the fire vehicles. Councilmember Ziebarth recommended that it be tried on a trial basis for a set number of months, and that they look at the work load before making any decision. Acting Administrator Anderson reported that he would be viewing the Ronald McDonald Puppet Wagon and that the City had been invited to bid on it if they were interested. MSP (Ziebarth Rowley) to authorize Staff to negotiate the purchase of the vehicle, particularly the Ronald McDonald Puppet Truck, with the understanding that the Staff Management Team review the proposal and the mechanic inspect the truck, with $900 allowed for the truck and an additional $300 for a maintenance face -life, with the money to be funded by the City Contingency Fund, with a maximum of $1200. 4 ayes ATTORNEY MEYERS' REPORT Attorney Meyers had no report. COUNCILMEMBER ROWLEY'S REPORT Councilmember Rowley asked that the violation at the liquor establish- April 23, 1979 Page 9 ment noted in Chief Fagerstrom's report be noted and brought up when the license comes up for renewal. Councilmember Rowley reported that Lakeside Park Commission will be sending a letter back to the County regarding Lakeside Park and what they have done for the community. COUNCILMEMBER ZIEBARTH'S REPORT Councilmember Ziebarth asked if the local planning assistance grant program application had been returned to the Met Council. Acting Administrator Anderson replied that it had. Councilmember Ziebarth reported that he is on the Official Controls Subcommittee of the Land Use Advisory Committee and that he has asked to be included on the subcommittee for Noise Pollution, which would also cover the airport. Councilmember Ziebarth reported that there would be a Park and Rec meeting on April 24 and 6:30 PM. Councilmember Ziebarth also asked that the Council discuss at an agenda session a way to correct minutes without having to listen to tapes to verify what was said. COUNCILMEMBER HODGES' REPORT Councilmember Hodges had no report. MAYOR MCCARTY'S REPORT Mayor McCarty reported that Chuck Hubbard had indicated to the City that he wanted to come in to advise the City with his firm backing him, rather than as an individual. Mayor McCarty reviewed several upcoming meetings. Mr. Linke asked what was going to be done about the stop sign referred to at the March 26 meeting. Councilmember Rowley asked that it be put on the next Council agenda for further discussion, and that they get comments from the Police Department and make a definite finding at that time. MSP (Rowley Ziebarth) to adjourn the mee f A"I •ectful y'•s.. 7 Lite-And Acting Clerk -Ad istrator 4 ayes