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HomeMy WebLinkAboutMinutes - 1980/02/11Council Meeting City of Mounds View February 11, 1980 1. Call to Order. 2. Roll Call. 3. Minutes of January 28th. 4. Citizen Comments. 5. Reports of Councilmen /Administrator. A. Councilmembers. B. Administrator (Consent Agenda) C. Mayor 6. Report of inspector /Zoning Officials. 7. Attorney's Report. 8. Engineer's Report. 9. Hearings: A. Code Revision 40:50 7:40 P.M. 10. Adjourn CONSENT AGENDA February 11, 1980 The consent agenda is a technique designed to expedite handling of routine and miscellaneous official business of the City Council. The entire agenda may be adopted by the Council in one motion. The motion for adoption is non debatable and must receive unanimous approval. By request of any individual Council Member, any item can be removed from the consent agenda and placed upon the regular agenda for debate. ITEM A: Resolution 1058 Appointments for 1980. ITEM B: Resolution 1062 Concerns Hwy. 10. ITEM C: Resolution 1069 Revised Streetlight Policy. ITEM D: Resolution 1070 Hurd Contract. ITEM E: Resolution 1071 Mini Audit. ITEM F: Resolution 1072 Appointing Responsible Authority. ITEM G: Resolution 1073 Forfeited Lands. ITEM H: Resolution 1074 Hiring Park Secretary. ITEM I: Resolution 1075 Amending 1057 Car Expense. ITEM J: Resolution 1076 Filling CETA Position. ITEM K: Resolution 1077 Investment Policy. ITEM L: Resolution 1078 Developer Agreement Security Release Modified Policy. ITEM M: Approval of Kunz Oil Co. for cigarette sales. Licensc ITEM N: Approval of Kunz Oil Co. for gasoline station. License ITEM 0: Resolution 1079 Approving Just and Correct Claims Against City Funds The motion carried. PROCEEDINGS OF THE CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting February 11, 1980 Mounds View City Hall 2401 Hwy. 10, Mounds View, MN 55112 The Mounds View City Council was called to 1. CALL TO ORDER order at 7:40 P.M. on February 11, 1980 by Acting Mayor Hodges. Members Present: Acting Mayor Hodges, 2. ROLL CALL Councilmembers Forslund, Rowley, Ziebarth. Members Absent: Mayor McCarty (was attend- ing a ceremonial function an award for one of the City's Police Officers). Mayor McCarty arrived at 8:42 P.M. for the remaindeer of the meeting. Also Present: City Attorney Meyers, City Administrator Nelson, City Park Director Anderson. The Council had previously been given the 3. APPROVAL OF MINUTES January 28, 1980 Council Minutes for the review and comment. The Acting Mayor asked for any additional correction to the minutes. Hearing no corrections, Rowley moved the adoption of the January 28th Council Meeting preceeding. It was seconded by Forslund. 4 ayes 0 nays The Acting Mayor asked for any comments 4. COMMENTS PETITIONS FROM or petitions from the THE FLOOR. p public. Hearing none moved on to the next item of business. MOUNDS VIEW CITY COUNCIL Regular Meeting Page 2 February 11, 1980 Acting Mayor Hodges called for the adoption of the Consent Agenda. Councilmember Forslund asked to have several items removed from the Consent Agenda. These items included Item B, D, F, G, J, and K. Ziebarth then moved the adoption of the remaining items on the Consent Agenda and to dispense with the reading of the resolutions and it was seconded by Rowley. The motion carried. moved to table Resolution #1062 resolution should be amended to terns expressed by the Planning 4 ayes 0 nays Forslund indicated the reason for the removal of Item B from the Consent Agenda noting that the Planning Commission has wanted additional comments to be made on the Resolution. Item B pertained to Resolution #1062, a Resolution dealing with the proposed alternative for Highway 19. Council had general discussion about the Planning Commission comment' and decided to lay this matter over until the February 25th meeting, with a review at their Agenda Session of the amended language on the 19th of February. Forslund and that this incorporate con Commission. The Council would reconsider the Resolution on Feb. 25, 1980. Forslund moved, seconded by Ziebarth. 4 ayes The motion carried. 0 nays Forslund indicated her reason for pulling the Hurd Contract was to provide background infor- mation to the public on the purpose of this contract. Nelson explained that the City was using this aerial information for a variety of purposes, including the preparation of the City's Comprehensive Plan. 5. CONSENT AGENDA 6. ITEM B RESOLUTION 1062 CONCERN ON HIGHWAY 10 7. ITEM D HURD AERIAL CONTRACT MOt vIEW CITY COUNCIL Regular Meeting Page 3 February 11, 1980 up -date, Comprehensive Park Plan, and to satisfy the requirements of the Federal Flood Insurance. There were no questions asked by the public. Nelson explained the funding of this survey work. Ziebarth moved the adoption of Resolution 1070 Con- tract for Services by Mark Hurd Aerial Surveyors, Inc., to provide the City with aerial photographs, rectify half section map and 2 foot contours of the City. Forslund seconded the motion. The motion carried. 4 ayes 0 nays At this point the Acting Mayor noted that 8. CODE AMENDMENT 40.06 a public hearing was scheduled at 8:40 and suggested to the Council that the pub- lic hearing be called to order. Acting Mayor Hodges called the meeting to order 6 at 7:55 for the purposes of having the first reading of the proposed amendment to the City's Chapter 40 of the Municipal Code. Nelson explained that under the pro- visions of the charter that no amendment or ordinance could be adopted except for emergency ones without having at least two readings before the public and 14 days be- tween the two Council Meetings before appro- val. The City Attorney said that because this particular code that was Land Use, a public hearing was mandatory under the Minn. Statute 462. Nelson read the proposed amendments to the public of Chapter 40 Municipal Code. There were several concerns expressed by the public over the potential impact of this proposal. Primarily, this MOUNDS VILW CITY COUNCIL Regular Meeting Page 4 February 11, 1980 proposal would provide a specific procedure for properties which were presently between 150 feet in width up to 170 feet in width. It would allow these properties to be split in no smaller lot sizes than 75 feet in width. Properties which fell below 150 feet nor above 170 feet would not have any lati- tude in the procedures for splitting of their property. Questions were raised over the procedure and impact of the proposed amend- ment by Mrs. James Buckley, 7770 Greenwood, Mounds, View, MN 55432; Mrs. Frank Veno, 7700 Long Lake Road, Mounds View, MN 55432; and Willard Doty, 3049 Bronson, Mounds View, MN 55432. Acting Mayor Hodges closed the pub- lic hearing at 8:30 p.m. Rowley moved that the second hearing of the proposed amendment be held on February 25, 1980, at 7:40 p.m. at City Hall. Ziebarth seconded the motion. The motion carried. 4 ayes 0 nays Acting Mayor returned to the items which had been removed from the Consent Agenda. Resolution 1072, Item F, dealt with the appointment of a Responsible Authority who would be responsible for the documents found in City's control. Nelson provided the City Council with background informa- tion on this matter. The Resolution 1072 is a modified copy of the suggested language by the League of Minnesota Cities for the appointment of a Responsible Authority. It had been re- viewed by the City Council and Attorney in the League's form. Councilmember Forslund 9. ITEM F RESOLUTION 1072 MOUNDS VIEW CITY COUNICL Regular Meeting Page 5 February 11, 1980 raised some question concerning some of the language of the resolution which was answered by' the City Attorney. (Note: Mayor McCarty arrived during the discus- sion of this item at 8:42 p.m.) Rowley moved the adoption of Resolution #1072 and dispense with the reading and it was seconded by Ziebarth. The motion carried. 5 ayes 0 nays Councilmember Forslund noted her concern over Item G and wanted to ensure that on the original resolution and copies being sent forward to Ramsey County that the description of the properties be attached. Ziebarth moved that Resolution #1073 be approved by the City Council and ensure that the attachment of the land description noted by Ramsey County on November 27, 1979, be included on the original resolution and the copy sent to Ramsey County, dispense with the reading. It was seconded by Rowley. 5 ayes The motion carried. 0 nays Councilmember Rowley had requested that this item be pulled from the Consent Agenda in order to ascertain whether or not the Administrator found out why the individual had been relieved from previous position. The Administrator stated that he had not, however, the Public Works Superintendant had stated to Nelson that he felt comfor- table hiring this individual. Further, if it did not work out, the individual would be let go by the City. Nelson further stated that the CETA program was paying 100% of the costs of this employee. Rowley moved the 10. ITEM G RESOLUTION 1073 CONCERNING FORFEITED LAND 11. ITEM J RESOLUTION 1076 HIRING CETA POSITION MOUNDS VIEW CITY COUNCIL Regular Meeting February 11, 1980 adoption of Resolution 1076 and it was seconded by Forslund. 5 ayes motion carried. 0 nays Resolution 1077 involved the investment 12. ITEM K, RESOLUTION 1077 policy for the Cities Idle Funds. The Re- INVESTMENT POLICIES solution outlined and referenced the Statutes regarding this subject. Council- man Forslund and McCarty desired adding an amendment to the proposal to include identification of the funds invested by source and amount. Nelson requested that if the Council wanted to add this amend- ment it would be advantageous to discuss it with the City's Treasurer prior to the adoption of the Resolution. McCarty moved adding an item E to the Resolution stating that the funds should be identified by the source of the moneys used in the investment and the amount used from that source in the investment. Forslund seconded the motion. During this discussion of this issue it was again emphasized that the Treasurer should have an opportunity to discuss this matter with the City Council. Ziebarth moved to table this resolution and amendment until the 25th of February in order to allow the Council to discuss this matter with the Treasurer on the 19th of February. McCarty seconded the motion. The motion carried. 5 ayes 0 nays MOUNDS VIEW CITY COUNCIL Page 7 Councilmember Forslund started the Council 13. reports for this meeting. She noted that the City had been previously presented a maintenance contract for a calculating machine victor 620. Since it was the Coun- cil's responsibility to approve contract, Forslund moved approval of the maintenance agreement for the Victor 620 calculating machine. Seconded by Hodges. The motion carried. 5 ayes 0 nays The next item of business had been pre- viously discussed at the City Council's Agenda Session of February 4th concerning the accounting of the Administrative charges from the sewer and water utilities. Forslund moved that the Council be provided a line item of accounting of the Adminsitrative charges to the sewer and water accounts for 1979 and quarterly reports for the year 1980. Motion was seconded by Ziebarth for sake of discussion. The mayor reminded City Council that this matter went back to 1979 and it was his understanding that the reporting would occur for 1980. Nelson also stated that it was his understanding from the City Council during the Budget process that the City would begin the recordkeeping in 1980 for more accurate reporting in the upcoming years. Council decided to discuss this mat- ter with the City's Treasurer on Feb. 19th. Both Forslund and Ziebarth withdrew their support of the motion. Forslund next submitted to the City Council the Planning Commission's report dated 2/11/80 entitled Drainage and Wetland. She asked the City Council to read the report and be pre- pared to discuss it on Feb. 12th. Forslund Regular Meeting February 11, 1980 REPORT Councilmember Forslund MOUNDS VIEW CITY COUNCIL Page 8 also re- issued to the City Council a list of questions from the Planning Commission requesting guidance from the City Council on certain items. Memo was dated 3 Jan. 80. Forslund next noted a recent trip to the Ramsey Soil and Conservation District to discuss with them matters related to Storm Water Management. To that end she was able to acquire from them a book entitled Urban Runoff Erosion and Sediment Control Handbook. She felt that this manual was imperative to the City to use in the evaluation of Projects. Forslund then moved the adop- tion of this book entitled Urban Runoff Erosion and Sediment Control Handbook. This handbook would be used by the City in evalu- ating proposals or development. Hodges sec- onded the motion. The motion carried. 5 ayes 0 nays She went on to say that the Ramsey Soil and Conservation District would appreciate an opportunity to express to the City Council or Planning Commission what services they could provide. Councilman Rowley stated she had been 14. REPORT asked to bring up the request of Lakeside COUNCILMAN ROWLEY Park about development of their stationary. The Lakeside Park Commission was requesting using on their letterhead both the City of Mounds View and Spring Lake Park logos. City Council was receptive to that proposal. Rowley moved that the Lakeside Park Commis- sion be permitted to have placed on their stationary the City of Mounds View's logo contingent upon similar approval from m Spring Lake Park. Hodges seconded the Regular Meeting February 11, 1980 MOUNDS VIEW CITY COUNCIL Regular Meeting Page 9 February 11, 1980 motion. The motion carried. 5 ayes 0 nays Rowley next indicated to the City Council that the Ramsey County Park Commission would be discussing the acquisition of Lakeside Park on February 25th at 7:00 AM at the Ramsey County Court House. Rowley mentioned to the City Council that Lakeside Park was in the process of utiliz- ing Operatics ID on the permanent equipment belonging to the Commission. She also brought to the City Council's at- tention regarding Lakeside Park that one vacancy remains open on the Commission. The Commission had stated that they were desirous of having a senior citizen on that body. Mayor McCarty requested that Mrs. Edna Young who is the President of the Senior's Association in the City be sent a letter stating the Commissions desire and if she would announce that to her member- ship. Nelson stated that this would be done. Councilman Rowley next responded to a memo sent to the City Council from the Staff that February 18th was a legal holiday, conse- quently the City Council would have to re- schedule their regularly scheduled Agenda Session for that time period. Rowley moved that the Council reschedule it's Agenda Session from February 18th to February 19th at the same time, because the 18th being a legal holiday. Forslund seconded the motion. 5 ayes The motion carried. 0 nays MOUNDS VIEW CITY COUNCIL Regular Meeting Page 10 February 11, 1980 Rowley noted that the School Board would be rm meeting to continue its effort to resolve its labor negotiation on Wednesday, Feb. 13th. It was also brought up under Councilman Rowley's report that Senator Schaaf of Minnesota Legislature, would be holding a Senate SubCommittee on the proposed airport located in Blaine on February 16th at 10:00 AM in the City Council's chambers. She requested that her testimony which was presented at the House of Representatives be submitted at that hearing. This general discussion brought up at the TRA, Airport Consultant, meetings which are being held at St. Timothy's church and that the next one would occur on February 21st. It raised the question as to who would be representing u4 the community at those meetings. The mayor indicated that he doubted that there would be any serious result of these meetings. He did agree, however, to contact Mr. Bob Buetel to represent the City. Councilman Hodges reported that he would be meeting with the Youth Activities people on Wednesday, 13 February. Councilman raised some questions and wond- ered if Dynamic Developers would be taken up under the Administrators Report. Nelson stated that it could be brought up at this time, because there were people present that wanted to discuss this matter. The Building Zoning Officials' memo had been distributed to the City Council concerning this matter and provided the alternatives for the City Council. The City Attorney 15. COUNCILMAN HODGES REPORT MOUNDS VIEW CITY COUNCIL Regular Meeting Page 11 February 11, 1980 wanted to know what the Council needs to do for this development. It was determined that if project kept its joint drive then a Con ditonal Use Permit would be required. The developer stated that they could and would be willing to separate the driveway to meet the City Standards. The developers had two options (1) To continue with the existing plan and have it reviewed by the Planning Commission for the Conditional Use Permit or (2) Modify their plan, receive approval from the Building Zoning Administrator, enter into a Developers Agreement to com- mence their work. The Council, therefore, took the following action: Ziebarth moved to table the Dynamic Developers Proposal until the 25th of February 1980 and noted the aforementioned options available to the developers either which the City Council f would take under consideration on the 25th. Seconded by Rowley. 5 ayes The motion carried. 0 nays Councilman Hodges had no other items to report. Councilman Ziebarth discussed with the 16. REPORTS City Council the need to end Council meet- COUNCILMAN ZIEBARTH ings by 11 :00 PM. He felt that the quality of decision making tapers off markedly be- yond that point. Council generally agreed with this position. First item that Nelson brought up before 17. ADMINISTRATORS REPORTS the City Council were two requests from the City's Park Recreation Director. First item was a letter that was prepared by the Park Director on the survey that is MOUNDS VIEW CITY COUNCIL Regular Meeting February 11, 1980 Page 12 being put out to the public during the month of February. The purpose of this letter is to inform the public of the sur- vey, the reasons the respons is being solicited, and encouragement to return the survey form and how that can be accomplish ed. Nelson read the letter to the public. He asked the mayor to sign the letter, which the mayor had done, and return to the Staff in order to meet the timetables provided by the Director. Second item concerns work be performed by the City's Engineer regarding questions over Silverview Park Lake. The Council asked the purpose behind the need for the study and it was explained that it was necessary for the City to understand some of the ramifications of this Lake in the future. Ziebarth moved that the Shunt Elliott study on the Silver view Park Lake be approved pursuant to the memo of the Park Director dated February 6, 1980 and that the cost of the project should not exceed $2,000 and if it appears that it will, that the City Council take the matter under advisement before proceeding with ad- ditional expenditures. nudges seconded the motion. The motion carried. 5 ayes 0 nays City Council also determined that the exact method of funding of this study would be determined at a later date. MOUNDS VIEW CITY COUNCIL Page 13 The Administrator provided the City 18. BID AWARD Council with background information on the Bids received and opened for 7 vehicles on the llth of February, 1980. Nelson noted that the City had received three bids prior to the 9 o'clock bid opening. The City also received one sealed bid at 9:38. He had not opened that bid for fear of pre- judicing the bids that were received pur- surant to the Standards set by the City Council. He did inform the City Council that in a discussion with the City Attorney the City Council could wave the irregulari- ty4:for the purposes of consideration of that unopened bid. City Attorney ratified that comment. After some general discussion, Mayor McCarty moved to open the late bid from Iten Chevrolet and it was seconded by Councilman Hodges. The motion carried. 4 1 Rowley descented because she had award did not meet the standards ayes nay felt the expected the other bidders. Based on that bid open- ing, the bid award recommendation had to be modified and the apparent low bidders were Rosedale Chevrolet for a small sub- compact or compact car and two small pick- ups. Iten Chevrolet appeared to be the apparent low bidder for the Police vehicles and two standard pickups. Ziebarth moved to accept the bid as received and award the bids to the two apparent low bidders in the following manner -Iten Chevrolet, (2) Chevro- let Malibu Police Cars for $14,260, also (2) Chevrolet Series 10 Pickups for the total of VEHICLES FOR 1980 Regular Meeting February 11, 1980 MOUNDS VIEW CIT. COUNCIL Page 14 $10,396. Rosedale Chevrolet is awarded the bids for (1) Chevrolet Chevette for $3,899.36, (1) Chevrolet Luv, standard transmission pickup for $4,883.50, and (1) Chevrolet Luv, automatic transmission pick up for $5,204.80. Motion was seconder by Hodges. The motion carried. 5 ayes 0 nays The Administrator noted that the time was 11:00, and he had two items left to cover, one was The Compensation Study and the other the Hiring of an Administrative Secretary. He asked the City Council if they would give consideration to recessing the meeting of the llth and carrying it over until the 12th. Council seemed agree- able to this matter and Nelson deferred to the City Attorney and Mayor for their reports. City Attorney stated a concern over the 19. REPORTS apparent defunct Midwest Planning Companys' CITY ATTORNEY contract with the City for the completion of the City's Comprehensive Plan. That the City should take some steps to clarify the city' Contractural rel a t; ns i o h s with their s �C31iL.a.rvLLZrc.� company. Nelson noted that Mr. Dave Licht would be coming to the Agenda Meeting on February 19th for the purposes of discus- sing a new contract under Northwest Consul- tants, a planning firm. Meyers asked the City Council if they would be considering Chapter 26 on the 19th and the Council stated that they would. Meyers also noted that the revisions that were previously discussed have been submitted to Regular Meeting February 11, 1980 First item on the Agenda was the Compen- 3. COMPENSATION STUDIES sation Study discussion that the City was PROCEEDINGS OF THE CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA The Mounds View City Council was recon- 1. CALL TO ORDER vened at 7:10 PM on February 12, 1980 by Mayor McCarty. Members Present: Mayor McCarty, Council- 2. ROLL CALL men Rowley, Forslund, Hodges. Members Absent: Councilman Ziebarth was unable to attend. Also Present: Building Zoning Adminis- trator Steve Rose,and Clerk- Administrator Jeff Nelson. considering undertaking. The presence of Mr. Rose at this point of discussion was precipitated by the hiring of a Secretary in the Parks Recreation Department. The Compensation study and the issue that Mr. Rose had concerning hiring of the afore- mentioned Secretary were inter related. The position put forth by the C +.ty Admin- istrator was that there was a definite need for the City Council to authorize the Compensation Study to be initiated, in order to, establish the classifications of the non unionized personnel in the City, establish the pay rate for those employees, standardize the hiring process and upgrade and utilize a performance evaluation on the employees. Council entered into a lengthy Continuance of Regular Meeting of February 11, 1980 February 12, 1980 Mounds View City Hall 2401 Hwy. 10, Mounds View, MN 55112 discussion on the hirin procedures for the Secretary in the Parks Department. The discussion ended with the City Council asking to have the Stanton people appear if possible at the February 19th Agenda Session. Nelson presented City Council with a 4. SECRETARY TO THE memo as response to one from the Mayor on ADMINISTRATOR the h iring of a Secretary for the Admini- strator's position. The City Council directed that the recommendations outlined in the memo, dated February llth from Nelson should be followed. The City Council began a discussion on 5. LAND USE AND BUILDING the development of checklist to ensure CHECKLIST procedures are properly being followed by f the City Staff and applicants. The City Administrator gave to the City Council some examples of checklists that were developed by the City he previously worked with. Rowley moved that the Staff draft a check- list of procedures covering Land Use 1 activities and Building Code Requirements. The Council further wanted the draft pre sented to them in the first Agenda Session in April of this year. Forslund seconded the motion. MOUNDS VIEW CITY COUNCIL Page 2 The motion carried. 4 ayes 0 nays Continuance of Regular' Meeting of February 11, 1980 February 12, 1980 Councilman Rowley moved to authorize the 6. RECORDING SECRETARY advertising of a Recording Secretary by the Administrator for both the Planning Commission and the City Council. Mayor MOUNDS VIEW CITY COUNCIL Page 3 seconded the motion. 4 ayes The motion carried. 0 nays The Council next discussed the Planning Commissions' request for the Council to respond to the January 3, 1980 memo drafted by the Building Zoning official. Council agreed that they would discuss the memo on the 19th of February at their Agenda Session to develop a response for the City Planning Commission. The Administrator asked the City Council 7. BID OPENINGS if they would consider Bid Awards on the STREET SWEEPING SEALCOATING 10th of March 1930 for bids on Street Sweeping and Sealcoating for the year. He noted that the bid advertisement would be found in the 21st of February's newspaper and the bid opening would occur at 9:00 AM on March 7th if approved by Council. Rowley moved that the City Council accept bids for opening on 9:00 AM, 7 March 1980 and the bid award consideration would occur on March 10, 1980 for street sweeping and sealcoating. Further that they author- ize the Staff to take necessary actions to advertise for those bids. Hodges seconded the motion. The motion carried. 4 ayes 0 nays The Administrator asked the City Council with regards to the recent vehicle bid awards if the Council had any preference in the color of the vehicles as alternative to the traditional highway orange. Council Continuance of Regular Meeting of February 11, 1980 February 12, 1980 MOUNDS VIEW CITY COUNCIL Page 4' had no problems in changing the colors and left that up to the Staff to decide. Mayor McCarty called for any other business, hearing none, Rowley moved adjournment of the meeting and it was seconded by Forslund. 4 ayes The motion carried. 0 nays Meeting was adjourned at 10:40 PM. Continuance of Regular Meeting of February 11, 1980 February 12, 1980 10. ADJOURNMENT Respectfully submitted, 4 J/ Jef1Y W. Nelson, City A ministrator