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HomeMy WebLinkAboutMinutes - 1980/03/10w 1 0 I, Duane McCarty, request a Special Council Meeting on Monday, March 10, 1980 at 6:00 p.m. at the Mounds View City Hall. The purpose of this meeting is to make a decision on employment contract with Clerk /Administrator Nelson. Mayor 1. Call or Order 2. Roll Call 3. Approval of Minutes February 25, 1980 4. Person to be heard from floor 5. Reports of Council /Administrator A. Council B. Administratcr 1. Staff Quarterly Reports a. Public Works Superintendent b. Finance Director /Treasurer 2. Consent Agenda 3. Bid Awards 4. Park Commission Request 5. Joint Power Criminal Justice 6. Reports of Building Zoning Official 7. Attorney's Report A. Chapter 26 Proposal 8. Adjournment A G E N D A Regular Council Meeting Mounds View March 10, 1980 7:30 p.m. f The consent agenda is a technique designed to expedite handling of routine and miscellaneous official business of the City Council. The entire agenda may be adopted by the Council in one motion. The motion for adoption is non debatable and must receive unanimous approval. By request of any individual Council Member, any item can be removed from the consent agenda and placed upon the regular agenda for debate. ITEM A: Resolution 1086 ITEM B: Resolution 1087 ('ONSEN'1' AGENDA MARCH 10, 1980 Commending The U.S.A. Gold Medal Olympic Hockey Team Under The Direction of Herb Brooks Acceptance of Public Improvements Known As The Street Groveland Court and Agreement To Maintain ITEM C: Resolution 1088 Authorization To Reduce Letter Of Credit Amount Required For Development Agreement No. 77 -10 ITEM D: Resolution i089 Approving Just And Correct Claims Against City Funds ITEM E: Resolution 1090 Approving Layout No. 5 For A Semaphore Location At Approximately Highway 10 and Pleasant View Drive ITEM F: License Approvals Contractors Licenses Stenco Construction (general contracting) Cigarette Sales Perkins' Cake Steak Eberhard Candy Tobacco PROCEEDINGS OF THE CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Members Present: Council tuber Forslund Rowley, Ziebarth, Hodges, and Mayor McCarty. Also Present: City Attorney Dick Meyers, Public Works Superintendent Larry Decheine, Building Zoning Official Steve Rose, and Clerk- Administrator Jeff Nelson. 4 ayes The motion carried. 0 nays 1 abstained (Forslund abstained because she had not been at the meeting, due to illness) Mr. Fossen requested that the City Council consider a no parking at any time along Woodlawn Drive. He related to the City Council an incident which occured to him as a result of parking on the street during the snow conditions. He also read a letter from the Landlord in which he abides a Harlan Severt. The Council received the information from Mr. Fossen and would take the matter under advisement. Counciimember Forslund noted that this was National Girl Scout Week and reques- ted that be put on the City's Reader Board. Secondly, she noted that Iron dale was in the Hockey Tournament and that there would be some sort of program on Sunday, March 16th and requested that the City be prepared to respond in some manner to the team's effort and perform- ance in that tournament. Regular Meeting March 10, 1980 Mounds View City Hall 2401 Hwy. 10, Mounds View MN 55112 The Mounds View City Council was called 1. CALL TO ORDER to order at 7:35 P.M. on March 10, 1980 by Mayor McCarty. 2. ROLL CALL Mayor called for any additions or correc- 3. APPROVAL OF MINUTES tions to the minut`'s of February 25, 1980. Upon hearing ,.:s corrections being suggested Hodges moved the adoption as submitted of the February 25, 1980 Council Meeting Minutes. It was seconded by Ziebarth. 4. PERSONS TO BE HEARD FROM THE FLOOR: JIM FOSSEN 7640 B WOODLAWN DRIVE 5. COUNCIL REPORTS FORSLUND MOUNDS VIEW CITY COUNCIL Regular Meeting Page 2 Counciht nber Rowley first raised the issue regarding the request from TRA requesting an assignment or an appointment to the Task Force a member of the City of Mounds View. The ensuing conversation resulted in a general concensus that there was not a need for the City to make such appoint- ment. Staff was directed to prepare a letter stating the City Councils position on this matter to TRA. Councilmember Rowley requested the Councils intentions on the action alert received from the League of Cities regarding the Municipal Bond Interest Rate bills. It was generally decided by the City Council that each would respond individually on this matter. Rowley next reported that Ramsey County Commissioners would be meeting at 7 :30 AM on March 17,1980 for the purpose of dis- cussing the acquisitir n of Lakeside Park. Mayor had one issue that he wanted to discuss with the City Council which was the utilization of the name Mounds View on letters sent by the residents. He felt that the City could inform the public through the City Newsletter that they could use the term Mounds View on their mail as long as they used the proper zipcode. There was some appre- hension expressed by the City Council on that issue. The first item that the Councilmember 8. COUNCILMAN HODGES REPORT brought up was membership on the N.W. Suburban Youth Service Bureau. They had submitted a copy of their By -laws and Summary of their 1979 Activities as well as a Proposed Budget for 1981. They also provided additional copies to be put in the Council Library. He noted that he was remaining on the Board of Directors and that Tim Smith would be on the Executive Board repre- senting Law Enforcement. Hodges next stated that he had conducted March 10, 1980 6. COUNCILMAN ROWLEY'S REPORT 7. MAYOR MC CARTY'S REPORT MOUNDS VIEW CITY COUNCIL Regular Meeting Page 3 March 10, 1980 an individual study on utility charges at the City of New Brighton and the City of Roseville. Based on his study he felt that the City might want to 'insider amending its collection policies for utilities. The Mayor reminded the Counci]mnber that Proposed Resolution 1091 addressed that issue and the Council would be taking some action on it later in the evening. Ziebarth noted that the Park Commission 9. COUNCILMAN ZIEBARTH'S REPORT would begin holding public hearings during the month of April on their Comprehensive Plan. The purpose of those public hearings were to solicit public input regarding bcth the plan and the development of the City's Park System. Ziebarth noted that March 15, 1980 would be the Ramsey County Extension Committees Green Life Gardener Day and that if the public was interested that t'- ?y could contact the County to get further infor- mation. CouncilminbarZiebauth proposed that the Council Meetings could be shortened by ending the submittal of new information by 11:00 P.M. Council felt that this was generally a good idea. Ziebarth then moved that no new business be introduced after 11:00 P.M. during a Council Meeting. It was seconded by Rowley. The motion carried. 5 ayes 0 nays The Mayor noted that the City was 10. ORDNANCE 295 /CHAPTER 26 beginning its second reading of Proposed SECOND READING Ordnance 295 /Chapter 26 of the City's Municipal Code. Mayor said that the City's Charter Commission had reviewed the Proposal and had raised some con- cern over 26.09. To that end the Commission,through the Mayor (the Charter Commission's liaison to the Council) suggested language modification to that provision. City Attorney noted that he had received a copy of that Proposal but only prior to the meeting and had not had a chance to review their suggestions. MOUNDS VIEW CITY COUNCIL Regular Meeting Page 4 March 10, 1980 The Mayor presented the rational behind the Charter Commissions suggested language. After hearing the reasons behind the suggestions, the City Attorney felt that the language did not contribute to the clarifications of that section. The Attorney stated that the suggested language proposed to go back to the original language submitted to the City Council by the Attorney. After much deliberation by the Council, with comments from the public, it became apparent that the original language would be substituted and incorporated into the final document. Rowley moved adoption of Chapter 26 with the amended language found in the Proposed Ordnance No. 26 in Sub Division 26.09 to read as follows: The City may subsequently reimburse itself for all or any of the portion of the cost of a water, storm sewer, or sanitary sewer improvement so paid by levying additional assessments upon any properties abutting on but not previously assessed for the improvement, on notice and hearing as provided for assessments '_nitially made. Forslund seconded the motion. McCarty moved to amend the motion by adding the following language at the end of 26.09: The provisions of 26.09 shall apply to such extensions or improvements in the same manner as if they were new improvements. It was seconded by Ziebarth. The Mayor called for the question. 5 ayes Amendment Carried. 0 nays The main motion wa_ called for and a voiced roll -call vote was taken. Mayor McCarty aye Councilman Ziebarth aye Councilman Hodges aye Councilman Rowley aye Councilman Forslund aye The Council thus adopted Ordinance 95 /Chapter 26 of the Municipal Code. Nilson stated that due to the language amendment the Council adopted the Ordnance would not appear in the upcoming addition of the New Brighton Bulletin. MOUNDS VIEW CITY COUNCIL Regular Meeting Page 5 March 10, 1980 The official newspaper, but most likely would appear in the following edition. (Note to the Reader;the City Charter requires that Ordinance be published at least one time and will not go into affect for at least thirty (30) days after that publication or longer, depending on the language con- tained in the Ordinance. The Administrator noted that under his reports would be the first Quarterly Reports from the Department Heads. Scheduled for the evening were the Finance Director /Treasurer, Public Works Superintendent and the Building Zoning Official. Nelson stated that the Finance Director was home ill and would be unable to attend this parti- cular meeting and asked to be re- scheduled to the 24th of March. With that the Superintendent of Public Works proceeded to give his report on the Public Works Department. Superintendent organized his report based on operational organization of the department. He noted that the department was organized into streets, water, sewer, and garage maintenance section. He noted to the Council that the City had done very well in the snowplowing due to the lack of snow, however, was concerned about the price of fuel. A question that was raised both by Council and the public was over the cleaning of the Storm Sewers. The Superintendent stated that the City crews would be working on that as soon as practicable. The Building Zoning Administrator gave his report next, stating what he felt the department and the Planning Commis- sion would be achieving during the year 1980. Rose also noted that he would be attending a MAC Meeting on Wednesday, March 12th. 11. ADMINISTRATOR'S REPORT MOUNDS VIEW CITY COUNCIL Regular Meeting Page 6 March 10,1980 Jerry Blanchard representing the Lions Club requested that the Lions Club be allowed to use the same area along Highway 10 near the Launching Pad that they have used in the past years to hold a Flea Market. It would be tentatively scheduled for May 10th as the opening and would run through until Labor Day. Project that the Lions Club proposes for the year would be the installation of a PA System within City Hall. Staff was directed to review the requirements imposed upon the Lions Club last year and present them to the City Council by the 17th of March. Elements submitted to the City Council Consent Agenda (which is attached to the end of this set of Minutes). There were no questions raised by the City Council over the Consent Agenda. Ziebarth moved to adopt the Consent Agenda as submitted and dispense with the reading of the Resolutions contained therein. Hodges seconded the motion. The motion carried. Nelson had prepared for the City Council 14. RESOLUTION 1091 a Resolution 1091 extending the length of time from 15 days to 30 days for the collection of utility receipts before a penalty is imposed by the City as a late fee. This Resolution was drafted at the Council's direction. Hodges moved the adoption of Resolution 1091, it was ee ^onded by Forslund. The motion carried. 5 a •ss 0 nays 5 ayes 0 nays 12. LION'S CLUB FLEA MARKET 13. CONSENT AGENDA The Park Commission had submitted to the 15. PARK COMMISSION REQUESTS City Council a list of dates for public hearings to be held on their proposed Comprehensive Park Plan. It requested of the City Council concurrent with both the time schedule and the format used in the public hearings. The Council pro- vided general concensus that they agreed with the schedule and decided to see the Park Commission on the 7th of April at their Agenda Session for that evening to hear the presentation of the Commis- sion. MOUNDS VIEW CITY COUNCIL Regular Meeting Page 7 March 10,1980 Nelson had submitted the minutes to the 16. NORTH STAR PROPERTIES City Council,which had taken place on MEETING MINUTES the 6th of March at 10:00 A.M. There was some general discussion on this matter but the Staff noted a report would be made to the City Council around the 17th. Nelson noted that the City Staff had followed the procedures outlined for soliciting Bids for Street Sweeping. That the City Council had set a date on a Friday, the 7th of March at 9:00 A.M. for the Bid Opening time. The City had received one (1) bid in the mail prior to the 7th and two (2) bids were received after the 9:00 o'clock opening on the 7th. The bid that was submitted did not contain a Bid Bond, consequently the Bid could not be accepted. Since the other two bids were not opened,because Nelson did not have the authority to waive the ir- regularities,he requested the Council do so. McCarty moved to open the two (2) bids received after the 9:OC o'clock deadline to see if the Bids had met the requirements. Ziebarth seconded the motion. 5 ayes The motion carried. 0 nays Allied Blacktop Company had submitted a Bid with an accompanied Bid Bond of $3,985.00 and Clean Sweep submitted a Bid of $3,975.00 with an accompanied Bid Bond, Council then asked the City Attorney_ what constituted the responsible low bidder. The City Attorney explained to the City Council that the difficulties that they experience with Clean Sweep during the 1979 season and the additional costs that were incurred as a result of the increase supervision by the City could cause the City to consider the Allied Bidder as the most responsible. Ziebarth moved to award the Street Sweeping Bid to Allied Blacktop Company because Clean Sweep had demonstrated inability to meet the deadlines in the 1979 season and the City had to increase it's supervision over Clean Sweep to complete the work. 17. STREET SWEEPING BIDS MOUNDS VIEW CITY COUNCIL Regular Meeting Page 8 March 10,1980 The Bid Award of $3,985.00 is the Contract Price awarded. Rowley seconded the motion. 5 ayes The motion carried. 0 nays Nelson explained that the City had received two (2) Bids pursuant to the Standards established by the City Council for Bid Openings on March 7th at 9:30 AM. The two (2) bids were Allied Blacktop Co. and Northern Asphalt. Both had Bid Bonds and the Bid amounts respectively were $26,794.07 for Allied Blacktop Company and $35,995.95 from Northern Asphalt. Nelson explained to the City Council that both bids were significantly higher than was allocated in the 1980 Revenue Sharing Program. He noted that the City could defer their decision until until the 24th of March in order to receive additional input from the City Staff at their 17th Meeting. Council concurred with that and requested the Public Works Superindent provide him information by the 17th of March. No decision was made on the Award of Bids on Sealcoating. The Public Works Superintendent had asked Nelson to bring up to City Council the Weight Restriction Requirements. The Council expressed that they generally want to follow the procedures that were used in 1979. Forslund moved to restrict the vehicle traffic by weight in the City on municipal streets between March 15th and May 15th of 1980. Vehicles that are allowed to exceed the weight restriction are School Buses, Garbage Trucks, Emer- gency Vehicles, Fuel Trucks, and Municipal Equipment. Ziebarth seconded the motion. 5 ayes The motion carried. 0 nays 18. SEALCOAT BIDS 19. WEIGHT RESTRICTIONS ON CITY ROADS Nelson expressed to the Council that he 20. LEAA GRANT had received a Request for Joint Powers between a number of Ramsey County Suburbs to provide an opportunity to increase funds available to the suburbs concerning the LEAA Grants. He would go into more detail concerning this on the 17th. MOUNDS VIEW CITY COUNCIL Regular l0 Meeting 950 Page 9 March Nelson reminded City Council that at their March 3rd Agenda Session that they had resolved to take a vote on whether to do the Compensation Study for the non -union employees on whether or not it would be conducted In -House or by Consultant. Ziebarth moved to have the City's Compensation Study be conducted by a professional Consultant. Rowley seconded the motion. 5 ayes The motion carried. 0 nays 21. COMPENSATION STUDY The Council then directed Staff to get in contact with Stanton Associates to have them meet with the City Council at their earliest convenience, but preferably on the 17th of March. The Council generally concurred with that request. City Attorney noted to the City Council 22. ATTORNEY'S REPORT that Midwest Planning was it the process MIDWEST CONTRACT of bankruptcy. That the Attorney handl- ing their bankruptcy had been in dis- cussion with Mr. Meyers and he said that the outstanding bill of $426.86 was all that Midwest was expecting from the City and upon receipt of that payment would release the City from its Contract. He went on to say that Northwest Consultant had provided the City with a Hold Harmless Authority on any outstanding debt beyond this $426.86 and felt that this would resolve the matter. Nelson asked for approval of the City Council to pay the $426.86. Ziebarth moved to pay Midwest Planning $426.86 for work completed and that this is a consideration of their final bill to the City of Mounds View. Hodges seconded the motion. 5 ayes The motion carried. 0 nays Page MOUNDS VIEW CITY COUNCIL Regular Meeting g March 10, 1980 City Attorney said that a question had been raised on the language of the Resolution which he would be discussing with the Bonding Attorney from the Dorsey firm. The Council wanted to meet at 7:00 PM on March 17th to approve the Northwest Planning Contract. By doing so, the City Attorney would have a chance to re- examine the contract that had pre- viously been submitted by Northwest to insure that all of the conditions that the City desired had been met. Rowley moved that the City Council convene at 7:00 P.M. on March 17th in order to approve the Northwest Associates Contract to complete the City's Compre- hensive Plan. Ziebarth seconded the motion. The notion carried. 5 ayes 0 nays Mayor called for any further business to come before the City Council and on hearing no new information, called for f a motion for adjournment. Rowley moved to adjourn the March 10, 1980 Coin, .:i1 Meeting and it was seconded by Ziebarth. 5 ayes The motion carried. 0 nays The meeting was adjourned at 10:13 P.M. Respectfully submitted, 23. RESOLUTION 1085 24. MEETING ON THE 17th OF MARCH 25. ADJOURNMENT co Jef y)W. lson Cler Administrator