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HomeMy WebLinkAboutMinutes - 1980/03/24A G E N D A Regular Council Meeting City of Mounds View March 24, 1980 1. Call To Order 2. Roll Call 3. Minutes Approved: March 10, 1980 March 17, 1980 4. Residents To Be Heard 5. Reports of Council and Administrator A. Council B. Administrator 6. Reports of Building and Zoning Official 7. Attorney's Report 8. Engineer's Report 9. Adjournment (1) Police Chief Report (2) Park Director Report (3) Finance Director Report (4) Consent Agenda (5) Res ^lution on Fund Transfer for :.gal Coating (6) Resolution awarding Seal Coat Bid CONSENT AGENDA March 24, 1980 The consent agenda is a technique designed to expedite handling of routine and miscellaneous official business of the City Council. The entire agenda may be adopted by the Council in one motion. The motion for adoption is non debatable and must receive unanimous approval. By request of any individual Council member, any item can be remove from the consent agenda and placed upon the regular agenda for debate. ITEM A: Resolution 1092 Authorizing The Reduction Of The Letter Of Credit For Development Agreement No. 76 -2 ITEM B: Resolution 1093 Resolution Of Intent To Join A Cable Service Territory With Certain Adjoining Municipalities ITEM C: Resolution 1094 Approving Just And Correct Claims Against City Funds ITEM Resolution 1097 Resolution Adopting The 1981 Budget Calendar The Mounds View City Council was called to order at 7:30 P.M. on March 24, 1980 by Mayor McCarty. Members Present: Forslund, Rowley, Hodges, and McCarty. (Ziebarth was absent because he was out of town) Also Present: City Attorney Meyers, Clerk- Administrator Nelson, Building and Zoning Official Rose, Parks, Recreation and Forestry Director Anderson, Finance Director Brager, and Consulting Engineer Boxrud. The City Council had been submitted the March 10, 1980 Council Meeting Minutes. The Mayor called for any additions or corrections and he noted that on page 4 there was a typographical error relating to a citation of Chapter 26 of the improvement ordinance, it was noted by Nelson. Hodges moved to adopt the corrected minutes as submitted, seconded by Forslund. The motion carried. 4 ayes 0 nays Mayor called for approval of the Special Minutes of March 17, 1980 for any additions or corrections. Rowley moved the adoption of the March 17th Special Minutes as submitted, seconded by Forslund. The motion carried. 4 ayes 0 nays Nelson stated that the City Council would be receiving the second in a series of quarterly reports from Department Heads that had not presented their information at the March 10th Meeting. The Department Corrections Draft #1) 5/21/80 Draft 412) 5/27/80 PROCEEDINGS OF THE CITY COUNCIL Final Draft) 5/28/80 CITY OF MOUND VIEW RAMSEY COUNT., MINNESOTA Regular Meeting March 24, 1980 Mounds View City Hall 2401 Hwy. 10, Mounds View MN 55112 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF MINUTES MOUNDS VIEW CITY COUNCIL Regular Meeting March 24 1980 Heads involved were Police, Parks Recreation and Finance. Page 2 Chief Grabowski presented his report 4. CHIEF OF POLICE to the City Council. He noted the 1st QUARTER REPORT Department was planning a Bicycle Safety Program and Seminars on Drug Abuse. He further noted that the City had ordered and expects new squad cars on or about mid April. He stated that presently in order to maintain his quarterly gas allotment he had modified some of his patroling techniques, but had not reduced protection to the public. He also noted that the Lion's Club had donated a respirator and a first aid kit to the department. Anderson, the Director of Park, Recre- 5. PARK RECREATION DEPT. ation and Forestry outlined what the Park Commission had done during the first quarter of 1980. Anderson stated that the commission and department had done a Park Survey to test the attitudes of the public regarding Park improvements. He had also been dealing with the School District on a Joint Powers Agreement for maintenance and use of facilities at Edgewood Junior High. He noted to the Council that his department was also responsible for the newsletter which had 2 publications in the first quarter. Finally, that he had had an intern from St. Cloud State during the first quarter who had just completed his quarter with the City. Before beginning discussion what his department would accomplish in the next quarter, Anderson brought up the subject of satellites to be placed in the parks for the summer program. He reminded the Council that this item had been cut from the budget, but felt that there was a critical need to have these facilities placed in the park for the summer program. The cost of these satellites are $1600.00 for the summer. MOUNDS VIEW CITY COUNCIL, March 24, 1980 Anderson next highlighted what he felt would be accomplished in the second quarter of 1980. First and foremost would be the four public hearings that have been scheduled to inform the public about the material contained in the Comprehensive Park Plan. He also felt that the major items contained in Silver View Park would be negotiated and further that the land exchange will take place by June of 1980. Anderson also noted that the Forestry portion of his department would be continuing its planing program, wh' ^h had been started in years past. He reminded the City Council that festivi- ties in the park would occur on July 20th of this year. The Director stated to the City Council that negotiations were underway with the County with regard to acquisition of Lakeside Park. He indicated, however, that it probably would not be acquired until the end of the summer. Mr. Anderson was discussing with an individual the possibility of another intern for the Spring and Summer from the University of Wisconsin. Bruce expressed to the Council that he felt that the City was still short in manpower with regard to Park Maintenance, and this would be a matter the Council should keep in mind for both the summer and the 1981 budget. Finally he stated that the next news- letter would go out a little bit later than originally planned in order to insure the completion of the Park Comprehensive Plan and that notice could be given in that document. Brager followed a similar format as the Park Recreation Director had, by telling the City Council what happened this quarter and what would happen in the next quarter with regards to his department. Regular Meeting Page 3 6. FINANCE DIRECTOR'S REPORT MOUNDS VIEW CITY COUNCIL Regular Meeting March 24, 1980 Page 4 During the first quarter of 1980, the department had been working on the closing out of the 1979 books in order to begin the "79 "Audit. The City had been collecting receipts from last quarter's billing and are preparing the billing records for next quarter. Finally, noted that the City had been fortunate with regards to the high rates of interest to be making invest- ments at high interest rates. He did state to the City Council that the latest investment he had made at that time was at 17 -5/8 Brager indicated in the next quarter the following things would occur: (1) the 1979 audit would be completed (2) work on the long -term financial plan would begin (3) the 1981 budget process would begin by reviewing alternatives to the present data processing service and the new City accountant would be hired. First item presented to the City Council under the Administrator's Report was the Consent Agenda.(See attached at the end of the minutes) There were no questions raised by the City Council regarding this matter. Rowley moved the adoption of the Consent Agenda as presented, it was seconded by Hodges. The motion carried. 4 ayes 0 nays Nelson presented to the City Council 8. as Resolution 1095 which was a Resolution Awarding the Sealcoating Bid to Allied Blacktop. He reminded City Council that City had gone through the proper bidding process and the bid came in higher than there were funds available. 7. ADMINISTRATOR'S REPORT RESOLUTION 1095 AWARDING SEALCOATING BID TO ALLIED BLACKTOP MOUNDS VIEW CITY COUNCIL Regular Meeting March 24, 1980 Page 5 Forslund moved the adoption of 1095 and to dispense with the reading. Rowley seconded the motion. 4 ayes The motion carried. 0 nays Nelson noted to the City Council that 9. 1095 RESOLUTION TRANSFERRING Resolution 1096 adjust funds within FUNDS WITHIN THE STREET DEPT, the budget allocations for the Street FOR 1980 Department in 1980 to allow for the street repairs. Hodges moved the adoption of Resolution 1096 and to dispense with the reading. Forslund seconded the motion. 4 ayes The motion carried. 0 nays Nelson indicated to City Council that 10. CAR BIDS the low bidder for the standard pickups had made an error in calculating his bid and it came in $240 lower tno.a it should have been. Nelson and Brager had researched this information with the Bid Awards and with the City Attorney. It appears that the bid that was'submit- ted is the one that the Council acted on. The City Council maintained the bid as awarded. The City had recently acquired a new 11. PITNEY BOWES MAINTENANCE mailing machine and the maintenance CONTRACT agreement for that machine was $134. Nelson asked the City Council if they desired to have a contract signed on that machine. Hodges moved to approve a maintenance agreement for $134 with Pitney Bowes Company to maintain the mailing machine recently required. Rowley seconded the motion. 4 ayes The motion carried. 0 nays Nelson stated that the City Council 12. REVENUE SHARING AUDIT at an Agenda Session approve in concept the audit on the Revenue Sharing Program as suggested by the City's Auditor, George M. Hansen Company. He also stated that the City Staff MOUNDS VIEW CITY COUNCIL Regular Meeting March 24, 1980 Page 6 had notified the company to proceed, but formal action should be taken on this matter. McCarty moved that the Revenue Sharing Account be audited pursuant to the regulation by the George M. Hansen Company for maximum of $500. Forslund seconded the motion. 4 ayes The motion carried. 0 nays Nelson indicated that the Chief of 13. WOODLAWN DRIVE PARKING Police had reviewed this matter, as PROBLEM well as the Public Works Superintendent, to provide some additional parking to prevent on- street parking and potential accidents. Question was raised by the Mayor whether or not we had sufficient in -house materials to accomplish this task and if not, how much would it cost. Nelson stated that he did not have this information readily available and would report back to the City Council. Nelson noted that the City Council adopted Resolution 1093 approving the Cable Service Territory, which included City of Mounds View and a number of other communities. The City had received correspondence from the Minnesota Cable Communications Board that stated that we had ninety (90) days to make comments to the Metropolitan Council and Communica- tions Board, either favorably or negatively. The 90th day would be on or about May 9, 1980. 14. MCCB INFORMATION Nelson indicated that there was still 15. UNION CONTRACT several outstanding points to be resolved in the Union negotiation on local issues. Of critical concern is the issue of heavy equipment list. Nelson felt that the Union would want to include the City's jet rodder in that list. Regular Meeting March 24, 1980 Page 7 MOUNDS VIEW CITY COUNCIL Nelson indicated to the City Council 16. INSURANCE SOLICITATION that an insurance group had requested solicitation of private insurance for the employees during the day in City Hall. He requested from the City Council their policy position. The Staff had felt that although the City couldn't control the individuals on the employees own time that it could control access to them during the day. City Council agreed that it would be inappropriate for that type of solicitation to occur during the business day. Nelson indicated that this was a subject that the Finance Director would handle. Brager noted to the City Council that he had prepared a memo that contained the letter of complaint, as well as the procedures that were followed to investigate tvis particular matter. Brager noted that the Senior Accounting Clerk had submitted her resignation, effective the 28th day of March. Rowley moved to accept the resignation of Marie Pment effective the 28th of March, 1980. It was seconded by Hodges. 4 ayes The motion carried. 0 nays Brager entered into a discussion with 7 th information he the City Council the had learned concerning the placement procedure. He felt that there would be a need to hire a temporary employee while the soliciting of new applicants occurred. He also discussed with the City Council the upgrading of the position. With respect to the temporary help, Brager indicated that the cost per hour would be between $7.50 $8.00 /hr. 17. UTILITY BILLING COMPLAINT 18. RESIGNATION SENIOR ACCOUNTING CLERK MOUNDS VIEW CITY COUNCIL Regular Meeting March 24, 1980 Page 8 Rowley moved that Staff be authorized 1.1") to hire temporary help in the Senior Accounting position until such time as a permanent employee was selected. Hodges seconded the motion. 4 ayes The motion carried. 0 nays Staff was directed to prepare addition- al material to justify the upgrading of the position and to determine the impact of that upgraded position on the City's Budget. Discussion ensued with the City Council about the potential having a Special Council Meeting to discuss both the vacancy /upgraded position and the Administrative Code. Rowley moved that City Council hold a Special Session on March 31, 1980 at 6:30 PM, which was seconded by Hodges. 4 ayes The motion carried. 0 nays Rose reviewed the background of 19. SILVER VIEW PARK /OAK LAKE Silver View'Park /Oak Lake Park Develop- PARK ment with the City Council. He described the concept within the development of use of a sketch map, which described both land use and general area size. First question that was presented by the City Council was whether or not the size and depth of lake was more than was necessa y is a tisfy the Citv's Standards. Rose deferred to the City Engineer to explain the report that was produced by Sunde, the Devel- oper's Hydrologist, and the City's Engineer's reaction to that report. Dan Boxrud noted that the lake for drainage basin,more than satisfied the requirements of 983. However, the question that the Engineer raised was whether or not the recreational value would be achieved by the report submitted by Sunde, or rather addi- tional material would be needed to be removed to meet the expectation of that Park and Recreation Commission. MOUNDS VIEW CITY COUNCIL Regular Meeting March 24, 1980 Anderson, Parks and Recreation Director, emphasized that the Park Commission was extremely desirous of ensuring at the recreational value of the lake be achieved. Rose emphasized that the purpose of the meeting at this point was to grant conceptual approval of the proposal in order for the developer to commence with the application process and to facilitate the City's land exchange with the developer in order to satisfy grant conditions for Silver View Park. Dale Cremers of M E Realty, made a presentation to the City Council emphasizing that the drainage basin would be meeting the needs of a 266 acre drainage district. He further empha- sized that although the property presently is zoned industrial. The desires of the developer were tc develop a PUD, which would be a mixture of commer- cial mid density and low- density housing. They also recognized value of the lake for their development. Cremers went on to say that they were requesting that the public improvement would be put in by the City and assess back to the effected properties within their devel- opment. The major point discussed during the course of this meeting was the outline of the lake and what depth needed to be achieved to satisfy what purpose. The main emphasis expressed during the course of the meeting was on the boundary of the lake and its potential depth. The Council tended to lean toward greater depths for the obvious recreational value of that lake, however, the Council also wanted to ensure that there would be satisfactory depth to meet the City's policy outlined in Resolution 983. Cremers attorney requested that the City Council express their interest in whether or not they would approve conceptually the proposal for Oak Lake Park Development. Page 9 MOUNDS VIEW CITY COUNCIL March 24, 1980 Regular Meeting ge1 9 Staff then reminded City Council that this was a step that the developer had voluntarily taken, which is outside the ordinance language for plan unit devel- opment submittal. That the Council only would be expressing their conceptual view of the proposal. Mayor McCarty moved to grant conceptual approval to Oak Lake Park /Silver View Park Proposal as presented to the City Council on 3- 24 -80. It was seconded by Hodges. The motion carried. 4 ayes 0 nays Nelson informed the City Council that 20. CIVIL DEFENSE SIREN the Chief of Police /Civil Defense Director notified him that a siren located on County Road I had been put in the shop for repair. It was dis- covered that the siren was no longer capable of functioning that the City needs to replace that piece of equip- ment. He said that inadequate funds were available in the Civil Defense acc and the only two places he felt the funds could come from were the general fund contingency or modification of the City's revenue sharing program. The cost of the new siren was $6200. Mayor McCarty moved the approval of acquiring the new siren for $6200 and that the contingency account would be used. Forslund seconded the motion. 4 ayes The motion carried. 0 nays Rose provided the City Council with background information regarding the North Star Property. He stated that the City had received the draft maint- enance agreement from the City of Blaine and the City Staff needed to prepare the modification to the limited use permit. He asked City Council for direction as to how they wanted to proceed. McCarty moved to grant author- ity to the St.aff to develop modified language for the Limited Use Permit and analyze and work on Joint Powers Mainten- ance Agreement with the City of Blaine. Forslund seconded the motion. 4 ayes The motion carried. 0 nays 21. NORTH STAR PROPERTY MOUNDS VIEW CITY COUNCIL Regular Meeting March 24, 1980 Page 11 Rose informed the City Council of the status of this drainage problem between the City of Spring Lake Park and Loren Sandall, a resident of the City of Mounds View. He informed the City Council that the City had been involved in a number of negotiations on the behalf of Mr. Sandall and results of the last meeting was a request from the Watershed and Spring Lake Park to develop a cost estimate on a potential engineering study to solve the drainage problem. Staff was before City Council inquiring whether or not they wanted to proceed with a feasibility study, which would provide an alternative to the present situation. An estimated cost of that study was estimated to be $600. Staff was not sure as to the split between Spring Lake Park and Mounds View over the cost of the $600. The City Attorney noted that the City 'lad no legal obligation to continue advo- cating on behalf of the property owner unless the Council was in favor of a public improvement. The question was raised as to whether this was a public improvement project or an expenditure for a single residential property. McCarty moved to inform the property owner of the City's position that it could not expend public money for what appeared to be a problem between an individual resident and another governing agency. This information should also be passed to the water- shed and Spring Lake Park. Hodges seconded the motion. The Council wanted the Watershed to follow through with their earlier letter to Spring Lake Park. The motion carried. 4 ayes 0 nays 22. PLEASANTVIEW DRAINAGE PROBLEM LOREN VANDALL Rose announced that March 27th at 7:00 23. PLANNING COMMISSION P.M., the City's Planner, Dave Licht, TRAINING SESSION would be conducting a Training Session for the Planning Commission and any City Councilmember that would be interested. MOUNDS VIEW CITY COUNCIL Regular Meeting March 24, 1980 Page 12 Forslund expressed concern over the 24. COUNCIL REPORT intersection of County Road I and FORSLUND Silver Lake Road that it was inappro- priatley controlled from the standpoint of stop signs. Forslund moved that Ramsey County's Department of Transpor- tation be requested to install 4 -way stop signs at the intersection of County Road I and Silver Lake Road. Hodges seconded the motion. 4 ayes The motion carried. 0 nays Forslund inquired as to the status of hiring an Administrator's Secretary. Nelson stated that the matter had been turned over to Selection Committee and that they were screening candidates. Forslund asked about the status abc t the Hurd Aerial Photography and Maps. Nelson stated that the City employees had to do some preliminary survey work for the company in order to receive the documents that we had contracted for. The Staff was working diligently on it and the City hoped to have it in a short period of time. Councilmember Forslund asked if we had taken action on establishing weight restrictions for the City, and the Council stated that they had at a previous meeting. Nelson further noted that the Public Works Department has posted the City regarding that weight restriction. Forslund next moved the authorization for the Lion's Club to hold a Flea Market beginning May 10th and to be held each weekend through Labor Day, and that the fee be waived for that activity. Hodges seconded the motion. 4 ayes The motion carried. 0 nays MOUNDS VIEW CITY COUNCIL March 24, 1980 Councilmember Rowley had no report to 25. REPORT ROWLEY make. Councilmember Hodges noted that the Governor would be holding a Volunteer Week, which ran from April 20th through the 26th. He thought that maybe the City's Annual Spring Clean -Up Day could be on Saturday, April 26th. He also noted that in the Governor's program that samples of appreciation certificates were also contained and he submitted some to City Staff. Mayor noted that the League of Women Voter's had invited the Council to a 7:30 P.M. meeting. The purpose of the meeting was to listen to guest speaker on Hazardous Waste Control. The Mayor also noted to the Council the present status of Lakeside Park. He noted that the Lakeside Park Commission was preceeding as if the commission would still control the program for 1980. Rowley noted that she believed that the commission would be running the program because County didn't appear to be willing to take the program over until the fall of 1980. The Attorney submitted to the City Council a Resolution No. 1098, which authorizes the negotiation of $75,000 worth of Revenue Bonds which would go to pay for the two sewer main breaks that occurred in 1979. This resolution which supercedes an earlier resolution doing a similar activity. Meyers noted that this resolution had been prepared by the Dorsey, Windhorst, Hannaford, Whitney Halladay Firm; the firm which is the City's Bonding Attorney, and that this was in the proper form which would allow the Attorney to render a positive opinion on it. Attached to the resolution was an opinion from the Attorney, John Kirby, which stated there was no conflict with the City Charter or State Law. 26. HODGES REPORT 27. MAYOR'S REPORT 1 8. ATTORNEY'S REPORT RESOLUTION 1098 Regular Meeting Page 13 MOUNDS VIEW CITY COUNCIL Regular Meeting March 24, 1980 Page 14 Meyers noted that the bond was a revenue producing bond that also was backed by the full faith and credit of the City. It was noted that Resolution 1098 superceded Resolution 1085. Rowley moved the adoption of Resolution 1098, Authorizing the Sale of Revenue Bonds for the Two Sewer Breaks in 1979. Forslund seconded the motion. 4 ayes The motion carried. 0 nays City At=orney noted that he had been 29. LAUNCHING PAD notifiea that the Launching Pad had submitted a Bond for $5,000 pursuant to the City's Codes and now submitted $5,000 in cash to be escrow in lieu of that bond. He stated to City Council that this would satisfactorily meet the intent of the Code. There was no action necessary by the City Council. Mayor called for any other business to 30. ADJOURNMENT come before the City Council, upon hearing none, he requested a motion for adjournment. Rowley moved the adjournment of the March 24, 1980 meeting. Forslund seconded the motion. The motion carried. 4 ayes 0 nays The motion was adjourned at 11:55 P.M. itted, 4000" ru e e son Acting Clerk- Administrator