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HomeMy WebLinkAboutMinutes - 1980/03/311. Call To Order 2. Roll Call 3. Finance Director A G E N D A Special Council Meeting City of Mounds View March 31, 1980 6:30 P.M. A. Replacement Needs B. City Insurance Program C. IDR Bond Proposed Resolution Discussion 4. Proclamation 26th April Clean -Up Day 5. Administrative Code Proposal (Submitted) 6. Recording Secretary Position 7. Adjourn 8. Discussion on Union Matters League of Women Voter's Meeting 1:00 P.M. PROCEEDINGS OF THE CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA The Mounds View City Council was called 1. CALL TO ORDER to order at 6:45 p.m. on March 31, 1980, by Mayor McCarty. (This meeting had been announced at the March 24th meeting.) Members Present: McCarty, Forslund, Rowley, Hodges and Ziebarth. Also Present: Finance Director Brager, Clerk Administrator Nelson, were present from the City Staff. The Council was reminded by the Director 3. VACANCY IN SR. ACCOUNTING of Finance that he had a vacancy as a CLERK POSITION result of a resignation on his staff the position of Senior Accounting Clerk. He had previously prepared a memo regard- ing this matter, which the Council had held over until March 31, 1980. Brager explained that he felt the position should be upgraded to City Accountant to assist him in many of the financial matters now facing the City as outlined in memos from Brager dated March 28th and April 4th. He asked the Council to separate the posi- tion from the salary, to determine if the position was justified in the Council's mind. If so, then the salary issue could be established. A question was raised on what the impact would be on the other employees by creating this position. The Staff re- action, it would be minimal if coupled with Compensation Study. There was a question asked concerning the difference between the requested position, City Accountant and Senior Accounting Clerk. The Staff's response was education (college degree) versus certificate and experience. Also, it was felt that less supervision would be needed. Special Meeting March 31, 1980 Mounds View City Hall 2401 Hwy. 10, Mounds View MN 55112 2. ROLL CALL MOUNDS VIEW CITY COUNCII. Special Meeting Page 2 March 31, 1980 After some general questions of the Council on this subject, the Mayor asked for a motion for or against. Hodges moved to advertise for the position of City Accountant for a salary range not to exceed the amount of $16,000 per year. Ziebarth seconded the motion. The motion carried. The Administrator informed the Council that he had the Superinten- dent evaluate the proposed April 26th date for Clean -Up -Day. The Superin- tendent felt this was the best period for that activity. Rowley moved that the City's Annual Clean -Up -Day be held on April 26th and if the weather was inclement it would be held on May 3rd. Ziebarth seconded the motion. The motion carried. 5 ayes 0 nays 5 ayes 0 nays Staff was directed to draft a procla- mation on this subject. Brager provided the Council with background information how the City insurance program is handled and managed by his department. He also informed them that, although the insurance (liability) is coming due on May lst, that the City doesn't have to go out for bids. He noted that an insurance provider had written each of the Council about a proposal. He wanted to know what the Council wanted the Staff to do concerning this matter. The Council told Staff to resolve the matter, by having him submit his proposal to the director to allow him to evaluate the proposal. 4. CLEAN -UP DAY 5. INSURANCE PROGRAM MOUNDS VIEW CITY COUNCIL Page 3 Brager advised the Council that the City was receiving inquiries about Industrial Revenue Bonding. He further stated that the Staff had submitted to the Council a resolution which contained standards for issuing these types of bonds. He encouraged the Council either to adopt standards or establish a policy rejecting the concept at this time. No action was taken by the Council. The Council recessed to attend a League of Women Voters meeting which were discussing hazardous Waste. 6. INDUSTRIAL REVENUE BONDS RESOLUTION 7. NOTE 8 :00 P.M. Special Meeting March 31, 1980 Upon return from the League of Women 8. ADMINISTRATIVE CODE Voters meeting, the City Council took up the Administrative Code which was submitted to them. Nelson explained the methodology which is used to develop the Code which was review of the City Ordinances, Charter and Job Description. He put the information contained in those documents into a format which was used in the Admini- strative Code that he developed for his previous community. No action was requested at this time, however, the City Council directed that the department heads respond to the City Council by April 7th, in writing, comments concerning their respective position. Council further felt that this document may be adopted by the 28th of April. Nelson explained to the City Council 9. RECORDING SECRETARY that advertisements had been made for the replacement of the Recording Secretary for both the Planning Com- mission and City Council. The Staff had only received one application and the Building Zoning Official had interviewed the individual. Nelson noted that the new applicant felt that $50.00 per meeting•would be the minimum by which they would consider the position, which was $10.00 more than as in previously budgeted for. MOUNDS VIEW CITY COUNCII. Special. Meeting Page 4 March 31, 1980 Rowley moved the hiring of Ruth Tellinghuisen at the rate of $50.00 per meeting and that the affective starting date would be as soon as possible. Forslund seconded the motion. The motion carried. 5 ayes 0 nays Nelson announced that there would be a meeting on Thursday, April 3rd at 2:00 P.M. at City Hall for the purpose of discussion with the Halverson Developers concerning the requirements for condominium proposal. Nelson asked the Council whether or not they wanted the City Attorney and Planning Consultant at that meeting. The Council responded that they did. 10. HALVERSON PROPOSAL MEETING Nelson noted to the City Council that 11. NORTHSTAR INDUSTRIAL PARK they had received, in their packets, (WATSON PROPERTY) the Joint Powers Agreement Proposal with the City of Blaine and the Limited Use Permit with the State of Minnesota, concerning a tract of land owned by the State of Minnesota south of the Watson property. He asked the City Council if they had any major problems concerning these documents and also noted to them some of the modifications that were made from the original submissions. Council noted that there were some minor changes that needed to be made which were duly noted by the Adminis- trator and granted permission for the Staff to submit these to the other affected agencies. Nelson asked the City Council for 12. M E REALTY SILVER VIEW their reactions to the memo written PARK by the Building Zoning Official and a concept approval granted to M E Realty of March 24ch. The Council expressed a need for clarification on point No. 2 of the Building Zoning Official's memo of March 28th. They MOUNDS VIEW CITY COUNCIL Special Meeting Page 5 March 31, 1980 wanted the section to reflect that they approved the concept of the lake, not necessarily the 180,000 cubic yard removal. The other comment that Council expressed concern over centered on the map contained in that memo to insure that the trails were included on the map which traversed the lakeshore. In both instances, the Administrator noted that the appropriate corrections would be made. The City Administrator noted a request 13. APRIL 7TH AGENDA SESSION from the City Park Recreation Commis- sion to meet jointly with the City Council on April 7th at 6:30 P.M. The City Council concurred with their requests. Nelson brought the City Council up -to= 14. UNION NEGOTIATIONS date on the current status of the union negotiations. He requested information from the City Council regarding two issues; (1) concerning the use of floating holidays and (2) the list of heavy equipment. City Council's position was to maintain their preogatives as management. Nelson submitted to the City Council 15. RESOLUTION 1099 INTENT TO a Resolution 1099 which was a resolu- PARTICIPATE IN A JOINT POWERS tion expressing intent to participate AGREEMENT FOR LAW ENFORCEMENT in a Joint Powers Agreement concerning GRANTS future grants from the LEAA. This resolution did not commit the City to expend any City funds nor obligated them to sign any Joint Powers Agree- ment. Hodges moved the adoption of Resolution 1099 as submitted and it was seconded by Ziebarth. 5 ayes The motion carried. 0 nays Nelson submitted to the City Council numerous pieces of information which required no action at this meeting. Councilman Ziebarth asked if the City had received the Bloomington Noise Ordinance which would be investigated by Staff. Mayor requested information regarding notification to TRA concerning MOUNDS VIEW CITY COUNCIL Page 6 March 31, 1980 the City's position with respect to non participation in the Task Force. Nelson related back to the Mayor concerning this question. There being no further business before the City Council, Forslund moved to adjourn the Special Meeting of March 31st. Rowley seconded the motion. The motion carried. 5 ayes 0 nays The meeting was adjourned at 10:15 P.M. 16. ADJOURNMENT Special Meeting Respectfully submitted, Jef i W. Nelson Cle k- Administrator