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HomeMy WebLinkAboutMinutes - 1980/10/14I, Duane McCarty, request a Special Meeting on Wednesday, October 8, 1980 at 8:00 p.m. at the Mounds View City Hall. This meeting will be for the Salary- Administration Program Evaluation Committee. CITY COUNCIL MEETING CITY OF MOUNDS VIEW October 14, 1980 7:30 p.m. A G E N D A 1. Call to Order 2. Roll Call 3. Approval of Minutes: September 22, 1980 (Regular Meeting) 4. Residents requests and comments from the floor CITIZENS: BEFORE SPEAKING, PLEASE GIVE YOUR FULL NAME AND ADDRESS FOR THE MINUTES 5. Presentation of Salary Administration and Performance Review Program by Rod Kelsey of Stanton and Associates 6. Approval of Consent Agenda ITEM A. Approve Change Order No. 2 on H A Contract for Painting Tower No. 1 and Authorize Mayor to Sign B. Approve Resolution No. 1166 Establishing a Deferred Compensation Plan C. Approve Resolution No. 1167 Authorizing Membership in the Suburban Rate Authority D. Approve Resolution No. 1165 Updating Civil Defense Emergency Plan E. Approve American Systems Proposal to Repair Storm Damage on Municipal BU'1!lin(.c F. Accept George M. Hanson Company's proposal for 1980 Audit G. Set Special Meeting for 5:00 p.m., November 5th to Canvass Local Election Results H. Approve Resolution No. 1173 Accepting the Public Improvements of Sanitary Sewermain and Watermain Required under Development Agreement 80 -34 I. Approve Resolution No. 1174 Authorizing a Reduction of Cash Escrow for Development Agreement 77 -9 J. Approve Resolution No. 1175 Approving the Completion of Development Agreement 78 -24 and Release of Bond U.S.F. G. #47- 0120 8181 -78 Agenda Page 2 October 14, 1980 K. Authorize Northwest Associated Consultants, Inc. to Review Mounds View Planning Case 64 -80 at a Cost not to Exceed $750.00 L. Approval of Licenses M. Bills for Approval Resolution No. 1177 7. James Odle Mounds View Planning Case 63 -80 Variance Request 8. Dynamic Designers Mounds View Planning Case 43 -79 Development Request 9. Michael White Mounds View Planning Case 61 -80 Minor Subdivision (2 lots into 3) 10. M E Reality /Kraus Anderson Agreement Matters 11. Report of Building Zoning Official 12. Report of Attorney 13. Reports of Councilpersons 14. Report of Administrator 15. Adjournment CONSENT AGENDA October 14, 1980 The consent agenda is a technique designed to expedite handling of routine and miscellaneous official business of the City Council. The entire agenda may be adopted by the Council in one motion. The motion for adoption is non debatable and must receive unanimous approval. By request of any individual Councilmember, any item can be removed from the consent agenda and placed upon the regular agenda for debate. ITEM A. Approve Change Order No. 2 on H A Contract for Painting Tower No. 1 and Authorize Mayor to Sign ITEM B. Adopt Resolution No. 1166 Establishing a Deferred Compensation Plan ITEM C. Adopt Resolution No. 1167 Authorizing Membership in the Suburban Rate Authority ITEM D. Adopt Resolution No. 1165 Approving the September 1980 Update of the Mounds View Civil Defense Emergency Plan ITEM E. Approve American Systems Proposal to Repair Storm Damage on Municipal Buildings ITEM F. Accept George M. Hanson Company's Proposal for 1980 Audit ITEM G. Set Special Meeting for 5:00 p.m., November 5th to Canvass Local Election Results ITEM H. Adopt Resolution No. 1173 Accepting the Public Improvements of Sanitary Sewermain and Watermain Required Under Development Agreement 80 -34 ITEM I. Adopt Resolution No. 1174 a Reduction of Cash Escrow for Development Agreement 77 -9 ITEM J. Adopt Resoltuion No. 1175 Approving the Completion of Development Agreement 78 -24 for Thesenga Land Company and Release of the Bond U.S.F. G. #47- 0120 8182 -78 ITEM K. Authorize Northwest Associated Consultants, Inc. to Review Monds View Planning Case 64 -80 at a Cost Not to Exceed $750.00 ITEM L. Approval of Licenses Renewal Expires 6/30/81 Type Cronstroms Heating A/C Able Fence Air Comfort New Expires 6/30/81 Trana Craven Masonry R.L. Wilson Thomas Air Conditioning Htg. A/C Fence Installation Htg. A/C Masonry Htg. A/C Htg. A/C Consent Agenda Page 2 October 14, 1980 ITEM L. Approval of Licenses (continued) Renewal Expires 8/31/81 Type Nor -Dan Schnauzer's Kennel Sham -O -Jet Kennel Kennel ITEM M. Adopt Resolution No. 1177 Approving Just and Correct Claims Against City Funds PROCEEDINGS OF THE CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA The Mounds View City Council was called to order at 7:30 P.M. on October 14, 1980, by Mayor McCarty. Members Present: Forslund, Rowley, Hodges, Zlebarth,and Mayor McCarty. Also Present: Attorney Meyers, Clerk -Admi- nistrator Pauley, and Building Zoning Official Rose. Corrections: 3. APPROVAL OF 9 -22 -80 MINUTES Mayor °McCart He noted that several paragraphs in the minutes had his name misspelled. MOTION: Forslund made a motion, seconded y Bowl ey to approve the minutes as amended. Ayes -5 Nays -0 THE MOTION CARRIED. Mayor McCarty asked if there were any comments or requests from the floor. There was no response. Administrator Pauley reviewed the process in- volved that resulted in Stanton Associates final recommendation. Each position was evaluated according to its duties and each individual and department head was given an opportunity to provide additional feedback. These job descriptions were based on similar positions in other jurisdictions. Salary level would be determined by level of res- ponsibility. Administrator Pauley noted that a non -union city staff meeting would be held on Thursday, 4:30 P.M., at which time the Mayo-would indicate to the Staff the City Council's action on this program this evening. Mr. Rod Kelsey (Stanton Associates) would be available at that time to explain the program and implementation would begin immediately. First step salary changes resulting from this review would be effective October 15, 1980 with additional increases going into effect January 1, 1981. Date Approved: 10 -27 -80 Regular Meeting October 14, 1980 Mounds View City Hall 2401 Hwy. 10, Mounds View City Hall 1. CALL TO ORDER 2. ROLL CALL 4. RESIDENT REQUESTS AND COMMENTS FROM THE FLOOR 5. SALARY ADMINISTRATION PERFORMANCE REVIEW PROGRAM STANTON ASSOCIATES MOUNDS VIEW CITY COUNCIL October 14, 1980 Regular Meeting Page Two Mr. Rod Kelsey was present also. Mayor McCarty and the other Council members complimented Mr. Kelsey's efforts in this program. MOTION: Rowley made a motion, seconded by Hodges, to accept and adopt the Stanton Associates salary administration and performance review program as presented to them this evening. Ayes -5 Nays -0 Ayes -5 Nays -0 Ayes -5 Nays -0 MOTION CARRIED. Mayor McCarty asked to have Item #F removed for 6. APPROVAL OF CONSENT AGENDA discussion. MOTION: Hodges made a motion, seconded by Ziebarth, to approve the consent agenda minus Item #F) and to waive the readings of the resolutions. MOTION CARRIED. Mayor McCarty asked to have the wording of Item #F read "Receive" instead of "Accept" George M. Hanson Company's proposal for the 1980 Audit. MOTION: McCarty made a motion, seconded by Ziebarth, tinge "accept" to "receive" on Item #F (re: the George M. Hanson Company's proposal for 1980 Audit) MOTION CARRIED. The Council also noted that they wished to have the City review other bids at a future date. DISCUSSION ON ITEM #F (1980 Audit Proposal) Upon receiving a request from the Planning Commission 7. James Odle Variance Request and City Council, Attorney Meyers searched the existing 8070 Red Oak Drive city codes to determine the enforceability of the 5' Case 63 -80 driveway set back. Upon investigating this issue, Attorney Meyers determined that this set back require- ment is enforceable under the existing city codes. He also noted that the City's Building Official could not issue a building permit for the construction of a concrete or asphalt driveway within the defined side yard set backs unless a valid variance was granted by the Planning Commission or, upon appeal, to the Council. Attorney Meyers read a memo (dated October 14, 1980) written by himself to the City of Mounds View indicating the various applicable existing city codes regarding this 5' setback requirement. He also attached copies of legal opinions. MOUNDS VIEW CITY COUNCIL October 14, 1980 Regular Meeting Page Three Attorney Meyers referred Mr. James Odle to the Planning Commission for a variance request to the existing city codes regarding the 5' setback requirement.on his property. Mayor McCarty asked Mr. Odle if he wished to withdraw his request for action from Council and to submit his variance request to the Planning Commission on October 15th. Mr. Odle said he would withdraw his request from the Council at this time. Official Rose stated that he had received a call from Mounds View Square indicating their willing- ness to allow the fish sales to take place on their property. They would also provide insurance coverage for those involved in these sales. They will be sending a confirmation of this approval in writing. MOTION: Ziebarth made a motion, seconded by Hodges, to waive the application fees and issue a transient merchants license for the frozen fish sale which is a fundraiser for the Irondale Concert Choir Ayes -5 Nays -0 Attorney Meyers: 9. REPORT OF THE CITY ATTORNEY 1. He is submitting copies of the wetland ordinance to Council and Planning Commission for their review. 2. Wolfe Associates are wanting to increase the IRB bonds to $600,000 instead of the initial $475,000. They will be preparing the papers and forwarding to the City of Mounds View. This will be presented at a future Concil meeting. Forslund: No report. 10. REPORT OF THE COUNCILPERSONS Rowley: MOTION CARRIED. 1. She noticed a flower vendor moving about the City last weekend. Administrator Pauley will notify the Police Department. 2. The Association of Metropolitan Municipalities will be meeting on October 29th. She will bring back a report to Council. 3. She would like to have copies of the Council agendas sent to candidates running for Council, in the event they may wish to attend the meetings. 8. REPORT OF THE BUILDING AND ZONING OFFICIAL MOUNDS VIEW CITY COUNCIL October 14, 1980 Regular Meeting Page Four Hodges: 1. He will be attending a Youth Service Bureau meeting tomorrow morning and will report back to the Council. Ziebarth: No report. Mayor: 1. He attended a testimonial dinner on behalf of the Council last weekend for Mrs. Alverna Roller, State President of the VFW Womens Auxiliary of the Cootie, who is a dynamic, energetic lady. He presented a proclamation on behalf of the Council to her. 2. He has been notified by Ken Breske that he wishes to become a regular Planning Commission member. Council will interview him and potential member designate candidates at the next agenda session. Pauley: 11. REPORT OF THE ADMINISTRATOR 1. Resolution 1178 designation of polling places is required to be adopted by the Council for the general election. MOTION: Rowley made a motion, seconded by Forslund, to adopt Resolution 1178 designation of polling places) 2. Bids on 4 of the 8 surplus vehicles have been submitted. MOTION: Ayes -5 Nays -0 MOTION CARRIED. Rowley made a motion, seconded by Hodges to accept the high bids on the 4 surplus vehicles: 1977 Plymouth Fury 4 -door (two) 1967 Chevrolet Pickup 1978 Ford LTD II.4 door Ayes -5 Nays -0 MOTION CARRIED. MOUNDS VIEW CITY COUNCIL October 14, 1980 Regular Meeting Page Five MOTION: McCarty made a motion, seconded by Rowley, to authorize Administrator Pauley to dispose of the remaining 4 surplus vehicles in whatever manner he determined appropriate: Ayes -5 Nays -0 3. He noted the resignation letter from the current recording secretary, Ruth Tellinghuisen, dated October 14, 1980. Mayor McCarty asked the recording secretary if she would reconsider the resignation if the various problems noted in the memo could be addressed and possibly resolved. The recording secretary, Ruth Tellinghuisen, agreed to this request. She noted, however, that she would consider the resignation from the Planning Commission still to be effective immediately and the Council to be effective November 1, 1980, unless some point of resolution was reached before that time. Pauley noted this would be discussed at the next Council meeting and the Chairperson of the Planning Commission would be asked to attend that discussion. The Council took a recess at 8:25 P.M. The Council resumed the meeting at 8:45 P.M. MOTION: Forslund made a motion, seconded by Ziebarth, to remove this item from the table. Ayes -5 Nays -0 1950 Ford Van Ette 1974 Ford Torino -4 door 1970 Ford Econoline 1976 Plymouth Grand Fury 4 door MOTION CARRIED. MOTION CARRIED. Official Rose noted that this item was tabled on February 11, 1980, in order to have the applicant receive approval from Rice Creek Watershed District. This approval has now been obtained. Official Rose went over the site plan. City Engineer Lu;,rud reviewed the significance of the drainage proposal study and the considerations regarding it. There were no comments or questions from the floor. 12. DYNAMIC DESIGNERS DEVELOPMENT REQUEST Case 43 -79 rd MOUNDS VIEW CITY COUNCIL October 14, 1980 Regular Meeting Page Six MOTION: McCarty made a motion, seconded by Forslund, to approve Resolution 1180, Development Agreement 80 -40, Dynamic Designers for lots 3 4, Block 2, Parkview Terrace with the addition to the exhibit of the development agreement of the drainage plan by C.H. Hedlund, registration 5942, as revised on 8 -10 -80 MOTION: Ayes -5 Nays -0 MOTION CARRIED. Official Rose reviewed past Planning Commission 13. MICHAEL WHITE action on this request, including a public hearing SUBDIVISION -MINOR (2 into 3) held on September 3, 1980. The citizens main concern CASE 61 -80 was continuing some type of right of way to the back of their lots. There currently is an existing 5' utility easement (as shown on the survey). Mr. White, who was present at the meeting, noted that he was willing to give as much of an easement as he could while still conforming to city codes. He noted that the citizens seemed more in favor of an alley than a road. Rowley made a motion, seconded by Ziebarth, to approve the subdivision of the two lots to combine and form a third parcel as presented on the site plan surveyed June 11, 1980, and further, that a 5' drainage and utility easement be included along each of the following: North 5' Parcel A South 5' Parcel A North 5' Parcel B North 5' Parcel C East 5' Parcel A The light pole can remain or be removed at the expense of Mr. White. Mr. White, the applicant, has also agreed to place the dwelling to the southern most lot line of the property on Parcel A, meeting minimum setback requirements. A special assessment fee against Parcel A in the amount of $1,133.91 and the fence will be relocated into Parcel As boundary. Ayes -5 Nays -0 MOTION CARRIED. 1 Official Rose and Engineer Boxrud updated Council on the status of the agreement and reviewed the Plan #2 (dated October 10, 1980) MOUNDS VIEW; CITY COUNCIL R October 14, 1980 Regular Meeting Page Seven /ret MOTION: Ziebarth made a motion, seconded by Forslund, that the Council agrees to the revised October 10, 1980, O a k Lake Park Pond, Moundsview, Minnesota Kraus Company development modification and that the Council authorizes the Mayor a the City to gn the ne documents conveying th e t itl e of properties discussed (Plan #2, da Oc t ober 10, 1980). Ayes -5 Nays -0 MOTION CARRIED Rowley made a motion, seconded by Ziebarth, to adjourn the October 14, 1980, City Council meeting. Ayes -5 Nays -0 MOTION CARRIED The meeting adjourned at 10:35 P.M. Rectfully submitted, ;r9 1, Dona)d Pauley, Clerk Administrator 14. M E REALTY KRAUS ANDERSON AGREEMENJT 15. ADJOURNMENT