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HomeMy WebLinkAboutMinutes - 1981/09/281. Call to Order CITY COUNCIL MEETING CITY OF MOUNDS VIEW September 28, 1981 7:30 p.m. A G E N D A 2. Roll Call Hodges, Forslund, Blanchard, Doty, McCarty 2A. Approval of Minutes: September 14, 1981 (Regular Meeting) 3. Public Hearings 7:45 p.m. 1982 Budget Hearing 8:00 p.m. 1982 Water Budget and Rate Hearing 8:15 p.m. 1982 Sewer Budget and Rate Hearing 4. Residents Requests and Comments From the Floor CITIZENS: BEFORE SPEAKING PLEASE GIVE YOUR FULL NAME AND ADDRESS FOR THE MINUTES 5. Approval of Consent Agenda ITEM A. Authorize Staff to Hire Mr. Ken Lelm as a Part -time Forestry Assistant at $4.75 /Hour Commencing 10/2/81, Not to Exceed $1,400 ITEM B. Approve September, 1981 Salary Structures for Office and Supervisory Administrative Management Positions ITEM C. Approve Resolution No. 1359 Adopting the 1982 Federal Revenue Sharing Budget ITEM D. Approve Resolution No. 1365 Approving the Preliminary Plat Entitled, "Mounds View Square" with Stipulations ITEM E. Licenses for Approval ITEM F. Approve Resolution No. 1367 Approving Just and Correct Claims Against City Funds 6. Staff Recommendations Regarding Awarding of Contracts for Phase II Development of Silver View Park 7. Discussion with Staff of Drainage Agreement continued- AGENDA September 28, 1981 Page 2 8. Consideration of Resolution No. 1358 Forwarding Specialized Plans Including Waste Water Flow Forecasts, Inter Community Service, Proposed Trunk Sewers, Timing of Development and Wetland Area Moratorium (This was tabled at your 9/14 meeting.) 9. Consideration of Resolution No. 1366 Levying a Tax for Delinquent Utility Charges Over a One Year Period 10. Consideration of Memo From Finance Director Regarding 1982 Debt Service Levy 11. Report of Building and Zoning Official 12. Report of Attorney 13. Reports of Councilmembers 14. Report of Administrator 15. Adjournment CONSENT AGENDA September 28, 1981 The Consent Agenda is a technique designed to expedite handling of routine and miscellaneous official business of the City Council. The entire Agenda may be adopted by the Council in one motion. The motion for adoption is non debatable and must receive unanimous approval. By request of any individual Councilmember, any item can be removed from the Consent Agenda and placed upon the Regular Agenda for debate. ITEM A. Authorize Staff to Hire Mr. Ken Lelm as a Part -time Forestry Assistant at $4.75 /Hour Commencing 10/2/81, Not to Exceed $1,400 ITEM B. Approve September, 1981 Salary Structures for Office and Supervisory Administrative Management Positions ITEM C. Adopt Resolution No. 1359 Adopting the 1982 Federal Revenue Sharing Budget ITEM D. Adopt Resolution No. 1365 Approving the Preliminary Plat Entitled, "Mounds View Square" with Stipulations ITEM E. Licenses for Approval General Contractors Expires 6/30/82 Shamrock Construction Renewal Tri -Son Construction, Inc. New Heating Air Conditioning Expires 6/30/82 Blaine Heating, Air Conditioning Electric Renewal Care Air Conditioning Heating, Inc. Renewal Asphalt Expires 6/30/82 T. A. Schifsky Sons, Inc. New ITEM F. Adopt Resolution No. 1367 Approving Just and Correct Claims Against City Funds ayes 0 nays PROCEEDINGS OF THE CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA The Mounds View City Council was called to order by Mayor McCarty at 7:30 PM on September 28, 1981. MEMBERS PRESENT: Councilmembers Hodges, Forslund and Blanchard, and Mayor McCarty. It was noted that Councilmember Doty was ill. ALSO PRESENT: Acting City Attorney Karney, Finance Director Brager and Building and Zoning Official Rose. Motion /Second: Forslund /Hodges to approve the September 14, 1981 minutes as corrected. There were no residents requests or comments. Councilmember Forslund asked if senior Boy Scouts could be used for labor on Item A of the Consent Agenda. Park Director Anderson replied that it would be heavy work, involving use of the tree spade. Mayor McCarty stated that he would like to have a special meeting on October 1 to work on the budget further, and asked that Item C be tabled for further discussion. Motion /Second: McCarty /Forslund to table Item C of the Consent Agenda. 4 ayes 0 nays ,uncilmember Forslund asked for changes in the irding of Resolution No. 1365, Item D on the "Lonsent Agenda. DATE APPROVED: 10/13/81 Regular Meeting September 28, 1981 Mounds View City Hall 2401 Hwy. 10, Mounds View, MN 55112 1. Call to Order 2. Roll Call 3. Approval of Minutes September 14, 1981 Regular Meeting Motion Carried 4. Residents Requests and Comments from Floor 5. Approval of Consent Agenda Motion Carried Mounds View City Council September 28, 1981 Meeting Page Two 'fficial Rose explained that the City had just received a letter from the law office of Sherman Bergstein, regarding Item D, but that in previous discussion with Attorney Meyers, it was the attorney's opinion that approval of the plat would not landlock the area in question. He also pointed out that the plat was before the Council for preliminary approval, not final. Mr. Bergstein asked that it be noted he was present at the meeting. Mayor McCarty stated that they have been advised by Attorney Meyers that they can proceed. He added that they have not received a plan from Mr. Harstad. Attorney Karney advised the Council they could proceed with the plat as presented, and approve it. Motion /Second: Hodges /Forslund to approve the Consent Agenda, as corrected, minus Item C. 4 ayes 0 nays Mayor McCarty closed the regular meeting and pened the first public hearing at 7:54 PM. Finance Director Brager summarized the expected revenues and proposed expenses for the 1982 budget. Mayor McCarty stated that it had been a very difficult process to budget for 1982, and stated that he would like additional time to take one more look at the budget and see if anything further could possibly be cut out. He added that while the City must certify the levys by October 10, they could do it without approving the budget. Motion /Second: McCarty /Hodges to have a special budget work session meeting, on October 1, 1981 at 6:30 PM. 4 ayes 0 nays Mayor McCarty closed the public hearing and reopened the regular meeting at 8:13 PM. 3yor McCarty closed the regular meeting and pened the public hearing at 8:13 PM. Motion Carried 6. Public Hearing 1982 Budget Hearing Motion Carried Mounds View City Council September 28, 1981 Regular Meeting Page Three ,inance Director Brager reviewed the proposed `1982 water budget. Mayor McCarty suggested that action on the water budget be deferred until the October 1 special meeting, to see if any additional money could be freed up. He pointed out that they are still waiting for the State budget to stabilize, and recommended going over the pro- posed City budget one more time to make sure they were doing the best job possible. Mayor McCarty polled the Council members and they all agreed to hold off action on the 1982 water budget and discuss it at the October 1 special meeting. Mayor McCarty closed the public hearing and reopened the regular meeting at 8:25 PM. Mayor McCarty closed the regular meeting and opened the public hearing at 8:25 PM. Finance Director Brager reviewed the proposed sewer budget. -Mayor McCarty explained that the Council has started a program to take into consideration unexpected expenses in the sewer budget, such as sewer main breaks. Mayor McCarty stated that action on the 1982 sewer budget would also be deferred, pending the October 1 special meeting. Mayor McCarty closed the public hearing and reopened the regular meeting at 8:32 PM. Park Director Anderson reviewed the bid tabulations for Phase 2 of Silver View Park. He stated that, since they were well below budget, they would like approval to add construction management to the project. Motion /Second: McCarty /Hodges to award the following bids: four athletic benches to Perkins Landscape Contractors for $1,500; backstops and fencing to Crowley Fence Com- pany for $4,630; sod and seed to J S Sod 2rvice for $20,000; irregation to Natural seen for $4,490; and paving /entrance road/ parking lot to Perkins Landscaping Contractors for $15,900. In addition, that the construc- tion managAment contract be awarded to Saunders/ 7. Public Hearing 1982 Water Budget and Rate Hearing 8. Public Hearing 1982 Sewer Budget and Rate Hearing 9. Staff Recommendations Regarding Awarding of Contracts for Phase II Development of Silver View Park Mounds View City Hall September 28, 1981 Regular Meeting Page Four halden and Associates, Inc. of $2,960. 4 ayes 0 nays Park Director Anderson reported that the Park and Rec Commission has recommended that three of the condemned warming houses be torn down, and replaced by temporary rental units, and one new house be built at Lampert Park. He reported that the construction would fall well within the $30,000 budget and that a great deal of the work would be done by volunteers. Mayor McCarty asked that it be noted that they would in no way be accomplishing what the Park bond referendum had intended, and that they were doing the best job possible now with what they had to work with. Councilmember Forslund asked if the buildings should not be torn down, as they may be needed at some time in the future. Park Director Anderson replied that it would be much cheaper "`':o rent warming houses than try to repair the ondemned houses. He added that they will check to see if anything is salvagable when the houses are torn down. in the amount Motion /Second: Blanchard /Hodges to set a bid opening date for the park shelter building for October 8, 1981 at 1:00 PM. 4 ayes 0 nays Mayor McCarty reviewed the criteria for the drainage agreement for the property owners around Wetland I -9. He suggested that they could drop the idea of an agreement and deal with each request as they come in, relying on the wetlands ordinance to protect all involved, or could direct Staff to proceed with the agreement. Mr. Poppelaarsstated he had understood the easements were to be drainage easements. Attorney Kerney replied that the City would be on record as owning those particular easements. fficial Rose stated that it should be designated where the attorney says the ease- ments should come from. He also pointed out that there could be problems if one property owner did not go along with the others. Motion Carried Motion Carried 10. Discussion with Staff of Drainage Agreement Mounds View City Council Regular Meeting .here was considerable discussion regarding the proposed agreement versus Ordinance 305 and what course of action should be taken. Mayor McCarty stated that he wanted enough time to insure that they were going in the correct direction. He stated he would cont:::ct Attorney Meyers as soon as he returned, and would then get in touch with Mr. Poppelaars. He also thanked Mr. Poppelaars for his patience. Motion /Second: McCarty /Hodges to table the drainage agreement for the property owners around Wetland I -9. 4 ayes 0 nays Motion /Second: McCarty /Forslund to remove from the table consideration of Resolution No. 1358. 4 ayes 0 nays Motion /Second: McCarty /Hodges to approve Resolution No. 1358 and forward the seecialized plans to the Met Council for the Comprehensive Plan. 4 ayes 0 nays Finance Director Brager explained that the proposed resolution covers the utility bills on which all normal methods of collection have been exhausted. He stated that levying a tax would be the least costly method of collecting the delinquent utility charges. Mayor McCarty expressed concern that some of the bills might be for elderly or handicapped people, on whom it presented a hardship to pay. Finance Director Brager explained that the County would be contacting each individual and Lying them 30 days to pay, or appeal, and would ind out at that time if there were extenuating circumstances. Attorney Karney stated that the proposed reso- lution would be the best and most economical September 28, 1981 Page Five Motion Carried 11. Consideration of Rslt. No 1358 Forwarding Specialized Plans Including Waste Water Flow Forecasts, Inter Community Service, Pro posed Trunk Sewers, Timing of Development and Wetland Area Moratorium Motion Carried Motion Carried 12. Consideration of Rslt. No. 1366 Levying a Tax for Delinquent Utility Charges Over a One Year Period Mounds View City Council September 28, 1981 Regular fleeting Page Stx ethod of collecting the delinquent accounts. He added that they should deal fairly and equally with all concerned, whether the delinquent account be large or small, and that the County would check into any hardships. Motion /Second: McCarty /Forslund to adopt Resolu- tion No. 1366 and waive the reading. 4 ayes 0 nays Finance Director Brager reviewed the proposed 1982 debt service levy. He recommended that action on it also be deferred until the October 1 special meeting. Official Rose had no report. Attorney Karney had no report. ouncilmember Hodges had no report. Councilmember Forslund had no report. Councilmember Blanchard had no report. Mayor McCarty reported that he had attended the transportation subcommittee meeting on the Anoka County airport. He reported that adoption has been recommended of the master plan study as recommended by the MAC, and further hearings will be held. Mayor McCarty reported he had attended a meeting of manufactured home owners, formerly known as mobile home owners, at which several complaints were aired. He stated he would be checking into several of the problems, and asked for a memo from the Police Chief regarding the policy on responding to calls from the manufactured home parks, as to whether it is considered private property. Mayor McCarty reported that he had received a call from a former resident, asking that heir late water charge be forgiven. He tated he had checked with Staff and found the procedure had been properly followed and recommended the request be denied. Motion Carried 13. Consideration of Memo from Finance Director Regarding 1982 Debt Service Levy 14. Report of Building and Zoning Official 15. Report of Attorney 16. Report of Council- members Mounds View City Council September 28, 1981 Regular Meeting Page Seven .ayor McCarty asked for an update on the sewer problem on Edgewood. Official Rose reported that the contractor had started work at 9:30 AM, and should know the extent of the problem by early Next morning. He added that the contractor and property owner have been notified they will be held liable if the damage proves to be caused by them. Mayor McCarty asked if the letter from the Wetlands Committee regarding the cost benefit analysis was properly worded. Attorney Karney replied that the letter should state all the terms in detail, listing the dollar amount, what is to be done, etc. Finance Director Brager asked for Council approval to hire a part -time clerk /typist for the Police Department. Motion /Second: McCarty /Blanchard to hire Emily Echo as the part -time clerk /typist for the Police Department, at a salary of $4.50 per hour. ayes 0 nays Finance Director Brager handed out memos from Park Director Anderson regarding the rough grading of Random Park and the proposed assignments for the next issue of the City Newsletter. Motion /Second: McCarty /Hodges to continue the public hearings for the City budget to October 5, 1981 at 7:00 PM. 4 ayes 0 nays Motion /Second: Forslund /Hodges to adjourn the meeting at 10 :14 PM. 4 ayes 0 nays spectfuly submitted, Donald Brager Acting Clerk /Administrator 17. Report of Administrator Motion Carried Motion Carried 18. Adjournment Motion Carried