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HomeMy WebLinkAboutMinutes - 1982/04/125. Approval of Consent Agenda CITY COUNCIL MEETING CITY OF MOUNDS VIEW April 12, 1982 7:30 p.m. A G E N D A 1. Call to Order 2. Roll Call Doty, Hodges, Forslund, Blanchard, McCarty 3. Approval of Minutes: March 22, 1982 (Regular Meeting) (Received in your April 5th packet.) 4. Residents Requests and Comments f=om the Floor CITIZENS: BEFORE SPEAKING PLEASE GIVE YOUR FULL NAME AND ADDRESS FOR THE MINUTES ITEM A. Authorize Transfer of $325.00 from General Fund Contingency to Forestry Fund ITEM B. Approve Hiring of Jeff Bowman as a Temporary Public Works Maintenance Worker at $4.75/Hr. for a Period Not to Exceed 100 Working Days ITEM C. Approve the Application of Fire Department 1981 Budget Surplus to Their Variable Interest Mortgage ITEM D. Approve Resolution No. 1425 Establishing a Special Capital Projects Fund and Guidelines for Expenditures From Said Fund ITEM E. Accept Resignation of Parks and Recreation Secretary Wheaton and Authorize Advertising for Replacement ITEM F. Approve Engineering /Planning Technician Position Description dated March 1982 and Classification as a Level IX Position ITEM G. Approve Resolution No. 1427 Rescinding Resolutions 966, 1080, and 1091 and Establishing City Service Fees of the Water and Sewer Utility ITEM H. Approve Resolution No. 1428 Approving Securities Furnished by the First State Bank of New Brighton continued- AGENDA April 12, 1982 Page Two 5. Approval of Consent Agenda (cont.) ITEM I. Set Public Hearing for 7:40 PM on April 26, 1982 for a C.U.P. Request for a B -3 Minor Auto Repair Use to be Located at 2848 Highway 10 ITEM J. Set Public Hearing for 7:50 PM on April 26, 1982 for a C.U.P. Request for a Daycare Facility to be Located at 2520 County Road I ITEM K. Approve Resolution No. 1423 Approving the Conditional Use Permit Request for an Oversized Accessory Building at 8140 Eastwood Road ITEM L. Approve Hiring of Ken Lelm and Odis Newton as Summer Part -time Forestry Assistant and Gardener /Park Keeper, Respectively, at the Rate of $5.00 /Hr. ITEM M. Approve the Joint Powers Agreement between New Brighton and Mounds View for the Summer Puppet Wagon ITEM N. Licenses for Approval ITEM O. Approve Resolution No. 1426 Approving Just and Correct Claims Against City Funds ITEM P. Set Public Hearing for 8:00 PM on April 26, 1982 for Revision of Kraus Anderson /M E Realty P.U.D. Proposal 6. Presentation of Tax Increment Feasibility Report on Elderly Housing Project by Steve Wiggins 7. Consideration of Change Order to Silver Lake Woods Improvement Project 8. Consideration of Silver Lake Woods Improvement Project 81 -3 Application for Payment No. 4 in the Amount of $55,195.75 9. First Quarter 1982 Department Head Reports: Finance Director Brager Police Chief Grabowski Public Works Superintendent Decheine Parks, Recreation, and Forestry Director Anderson Building and Zoning Official Rose 10. Consideration of Memorandum from Police Chief Regarding the Hiring of a Community Service Officer 11. Consideration of Staff Peport Regarding Proposal for Joint Powers Agreement with the City of Circle Pines continued- AGENDA April 12, 1982 Page Three 12. Consideration of Staff Report Regarding Proposed Arden Hills New Brighton Trunk Sewer Connection 13. Consideration of Retirement of Art Holm, Resolution No. 1424, and Authorize Advertising for Replacement and Summer Help 14. Consideration of Staff Memorandum Regarding Contracting for Engineering Services with John Johnson 15. Consideration of Request from Budget Liquor, Inc. to Transfer Location of Liquor License 16. Consideration of Petition for Streetlight and Staff Recommendation 17. Consideration of Temporary Use Permit Request from the Great American Tire Company 18. Review and Consideration for Final Approval of the Edgewood Square Plat and D. A. Consideration 19. Consideration of Lambert Park Shelter Building Modifications 20. Consideration of Staff Report on Bids for Street Sweeping 21. Report of Building and Zoning Official 22. Report of Attorney 23. Reports of Councilmembers 24. Report of Administrator 25. Adjournment CONSENT AGENDA April 12, 1982 The Consent Agenda is a technique designed to expedite handling of routine and miscellaneous official business of the City Council. The entire Agenda may be adopted by the Council in one motion. The motion for adoption is non debatable and must receive unanimous approval. By request of any individual Councilmember, any item can be removed from the Consent Agenda and placed upon the Regular Agenda for debate. ITEM A. Authorize Transfer of $325.00 from General Fund Contingency to Forestry Fund ITEM B. Approve Hiring of Jeff Bowman as a Temporary Public Works Maintenance Worker at $4.75/Hr. for a Period Not to Exceed 100 Working Days ITEM C. Approve the Application of Fire Department 1981 Budget Surplus to Their Variable Interest Mortgage ITEM D. Adopt Resolution No. 1425 Establishing a Special Capital Projects Fund and Guidelines for Expenditures From Said Fund ITEM E. Accept Resignation of Parks and Recreation Secretary Wheaton and Authorize Advertising for Replacement ITEM F. Approve Engineering /Planning Technician Position Description dated March 1982 and Classification as a Level IX Position ITEM G. Adopt Resolution No. 1427 Rescinding Resolutions 966, 1080, and 1091 and Establishing C;.ty Service Fees of the Water and Sewer Utility ITEM H. Adopt Resolution No. 1428 Approving Securities Furnished by the First State Bank of New Brighton ITEM I. Set Public Hearing for 7:40 p.m. on April 26, ]987 for a C.U.P. Request for a B -3 Minor Auto Repair Use to be Located at 2848 Highway 10 ITEM J. Set Public Hearing for 7 :50 p.m. on April 26, 1982 for a C.U.P. Request for a Daycare Facility to be Located at 2520 County Road I ITEM K. Adopt Resolution No. 1423 Approving the Conditional Use Permit Request for an Oversized Accessory Building at 8140 Eastwood Road continued- CONSENT AGENDA April 12 1982 Page Two ITEM L. Approve Hiring of Ken Lelm and Odis Newton as Summer Part -time Forestry Assistant and Gardener /Park Keeper, Respectively, at the Rate of $5.00 /Hr. ITEM M. Approve the Joint Powers Agreement between New Brighton and Mounds View for the Summer Puppet Wagon ITEM N. Licenses for Approval Garbage Hauler Expire 3/31/82 Richie's Rubbish, Inc. Renewal General Expire 6/30/82 C. F. Haglin Sons Co. New Woodsmith Bu Lders, Inc. New Heating Air Conditioning Expire 6/30/82 Enertech Solar Design, Inc. New Flare Heating Air Conditioning, Inc. New Masonry Expire 6/30/82 Bendiske Concrete Masonry, Inc. New Peddlers License Expire 8/31/82 Glenn Baron New Sewer Water Expire 6/30/82 Hank Weidema Excavating, Inc. New ITEM 0. Adopt Resolution No. 1426 Approving Just and Correct Claims Against City Funds ITEM P. Set Public Hearing fcr 8:00 PM on April 26, 1982 for Revision of Kraus Anderson /M L Realty P.U.D. Proposal The Mounds View City Council was called to order by Mayor McCarty at 7:32 PM. MEMBERS PRESENT: Councilmembers Blanchard, 2. Roll Call Hodges, Forslund and Mayor McCarty. It was noted that Councilmember Doty was absent. ALSO PRESENT: Attorney Meyers, Clerk /Administra- tor Pauley and Building and Zoning Official Rose. Motion /Second: Forslund /Hodges to approve the March 22, 1982 minutes as corrected. 4 ayes 0 nays PROCEEDINGS OF THE CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting April 12, 1982 Mounds View City Hall 2401 Hwy. 10, Mounds View, MN 55112 There were no residents requests or comments from 4. Residents Requests the floor. and Comments from the Floor Counciimember Blanchard asked that Item M be 5. Approval of corrected to read 12 shows for Mounds View, rather Consent Agenda than 1. Councilmember Forslund asked that Items D and F be removed. Motion /Second: Blanchard /Forslund to approve the consent agenda, minus Items D and F, and waive the reading. 4 ayes 0 nays Councilmember Forslund questioned if the funds in Item D, Resolution 1425, should be tied to an improve- ment project. Mayor McCarty explained that Staff has suggested that this would provide the best way to keep the funds available, where a change could be made by resolution to place them elsewhere. He added that they had been concerned that putting them in an open fund could result in their getting lost in the activity of general business. DATE APPROVED: 4/26/82 1. Call to Order 3. Approval of Minutes March 22, 1982 Motion Carried Motion Carried Mounds View City Council April 12, 1982 Regular Meeting Page Two Motion /Second: Forslund /Hodges to adopt Resolution No. 1425 as presented, and waive the reading. 4 ayes 0 nays Motion /Second: Forslund /Blanchard to table Item F to be discussed at the next agenda meeting. 4 ayes 0 nays Notion /Second: Forslund /Blanchard to approve Change Order No. 1 for Silver Lake Woods Improve- ment Project. 4 ayes 0 nays 4 ayes 0 nays Dan Boxrud reviewed the change order for the Council, pointing out that everything before them had been reviewed previously and the project is running under budget to date. Motion /Second: Hodges /Blanchard to approve payment number 4 for Silver Lake Woods Improve- ment Project 81 -3, in the amount of $55,195.75. James Alexander, 1481 No. Innsbrook Drive, stated he had owned a used car operation at the site in question from 1977 until just recently, and was now opening up a tire sales operation, and is requesting a temporary conditional use permit. Motion /Second: McCarty /Forslund to grant a temporary occupancy to the Great American Tire Company, contingent upon action of the Planning Commission a .d City Council at a future date, requesting that the applicant note for the minutes that this action could be reversed in the future, and he will agree with any conditions set out in the permit, with the temporary permit being good through April 26, 1982. Mr. Alexander agreed to the conditions set forth in the motion. 4 ayes 0 nays Motion Carried Motion Carried 6. Consideration of Change Order to Silver Lake Woods Improvement Project Motion Carried 7. Consideration of Silver Lake Woods Improvement Project 81 -3 Application for Payment No. 4 in the Amount of $55,195.75 Motion Carried 8. Consideration of Temporary Use Per- mit Request from the Great American Tire Company Motion Carried Mounds View City Council April 12, 1982 Regular Meeting Page Three Motion /Second: McCarty /Blanchard to approve Resolution No. 1429 and waive the reading, and approve Mounds View Development Agreement No. 82 -52 between the City of Mounds View and Robert Eigenheer, including Exhibit 2A. 4 ayes 0 nays Councilmember Forslund questioned how Lhe City could come back with special assessments. Attorney Meyers explained that the builder agreed to it, and explained the process of assessments. Official Rose also clarified the difference between special assessments and reapportionment. Mr. Eigenheer asked if it would be possible to have the $6944.82 special assessment assessed to the individual properties rather than paid in full before the final plat is filed. Attorney Meyers informed the Council the fee could be assessed against the property. Mr. Eigenheer also questioned how the $5,000 fee for inspections and administrative costs was arrived at. Official Rose replied that it is the usual amount required for a development of that nature, and any unused portion will be returned. Motion /Second: McCarty /Hodges charge Item 7 of Development Agreement 82 -52, Exhibit 2A, to allow this to be specially assessed against the benefited properties in lieu of a one -time payment when the final plat is filed. 4 ayes 0 nays Betty Wall, 5425 Quincy Street, introduced other members of the Mounds View Residents board who were present, and gave a summary of what they are hoping to build in the City, along with the history of the project. She invited all interested people to attend the next board meeting, at 7:30 AM on April 16. Mayor McCarty thanked Mrs. Wall for the excellent job she has done and the time and effort she has put into the project. Steve Wiggins explained that the Council had requested a feasibility study be do.e, which they will be presenting this evening. He then introduced Gary Winter, of the law firm Holmes and Graven, who had prepared the study. 9. Review and Con sideration for Final Approval of the Edgewood Square and D.A. Considerations Motion Carried Motion Carried 10. Presentation of Tax Increment Feasibility Report on Elderly Housing Project by Steve Wiggins Mounds View City Council April 12, 1982 Regular Meeting Page Pour Mr. Winter presented the Council with copies of the report, then made a lengthy presentation for those present of what the study in. Mr. Winter answered questions from the Council and summarized by saying that it appears to be a feasible proposal for tax increment financing. Attorney Meyers stated Chapter 8 would have to be reviewed, keeping in mind the July deadline. He also stated the proposal, as submitted, requires general obligation bonds to be submitted by the City, and recommended the City have sufficient security posted, such as an irrevocable letter of credit. He also suggested the Council may express interest in a preferrential assessment credit payment. Motion /Second: McCarty /Forslund to receive memo from the law office of Holmes and Graven, dated April 12, 1982, reference the economic feasibility outlining tax increment financing for the elderly housing project, and further direct Staff to prepare a report for the Council's consideration at the next agenda meeting, with a public hearing to be set for tax increment financing district at the May 10, 1982 meeting at 7:40 PM. 4 ayes 0 nays Motion /Second: McCarty /Forslund to approve changing the address for the intoxicating off -sale liquor license in the name of Budget Liquor, Inc. 4 ayes 0 nays Finance Director Brager reported that the first quarter was spent working on the budget, in light of the State financial problems. He stated Resolution No. 1405 had been enacted, with the City anticipating an approximate cut of $81,000 in State aid. He reported the January special session of the Legislature gave an 11 percent reduction in local government aids the City receives, then the next special session cut the homestead credit payments to the City, with the cuts equaling 5 percent of the total budget revenues for 1982. He added, however, that the City still has approximately $9,700 against anticipated cuts in State aid. Motion Carried Motion Carried 11. Consideration of Request from Budget Liquor, Inc. to Transfer Loca- tion of Liquor License 12. First Quarter 1982 Department Head Reports Mounds View City Council April 12, 1982 Regular Meeting Page Five Finance Director Brager reported that due to the delay in the county preparing the 1982 property tax statements, the report to the Council would be delayed until the middle of May. He also reported the City insurance agent has been invited to the April 19 agenda meeting to go over proposals on insurance policies. Finance Director Brager reported that he had just received notice from Group Health Plan that the premium will increase 19 percent effective May 1, and that Prudential has increased their rate 83 percent. He reported only three employees elected to have coverage with Prudential, and they are having a difficult time finding someone else that will insure such a small group. Finance Director Brager reported that they are handling the billing for the Ramsey County consortium of municipalities, which results in $115 per month in income. He also reported the City is participating in a financial health profile program, with a meeting to be held April 20, at 11 AM at the Roseville City Hall, to go over the City's profile. Finance Director Brager reported his department will be updating the long -term financial plan in the next quarter, as well as beginning pre- paration for the 1983 budget. Mayor McCarty thanked Finance Director Brager for the great deal of time he has spent on the budget in the past year. Police Chief Grabowski reported the Civil Service Commission is in the process of testing for a replacement, which will hopefully be done within the next two weeks. He added they have been receiving a lot of nuisance complaints, and have been without a community service office for three montho. Motion /Second: McCarty /Hodges to authorize the hiring of a community services officer, as recommended by the Chief of Police. 4 ayes 0 nays 13. Consideration of Memorandum from Police Chief Regard- ing the Hiring of a Community Service Officer Motion Carried Public Works Director Decheine reported that 12. (Continued) Bill Hanson has completed training for a Mounds View City Council April 12, 1982 Regular Meeting Page Six Class C water operator certificate. He also reported the flushing program will begin April 19, and will start the normal sewer cleaning schedule as soon as the weather clears up. Park Director Anderson reported that a great deal of time had been spent in the past quarter on a plan for Edgewood Junior High. He also reported his secretary has submitted her resignation, and they have received 164 applications so far, for the May 30 opening. He also reported that two newsletters had been printed, with another going to press early next week. Park Director Anderson reported that the reforestation program will begin this week, with May 8 set as a major Arbor Day celebration. Park Director Anderson reported the adult softball program was set up, with stricter guidelines to be met this year. He added that registration has started for the Spring youth programs. Building and Zoning Official Rose reported that while the number of building permits has decreased for the first quarter, their valuation totals are close to exceeding last years Lotal. He added that it appears Mary Anderson Homes has already sold 2 or 3 homes. Official Rose reported they have reviewed a number of heating and electrical permits. He also stated that adding the building inspections to his other duties has worked out well to date. Official Rose reported that the end of March was the deadline for collecting housing fees, with 98 percent of them received. He reported that 52 units were inspected in the first quarter, with 108 reinspections, ans 23 HRA inspections. Official Rose reported Kraus /Anderson has stopped dredging the lake and will be submitting the final grading plan to the City soon. Official Rose reported the Tyson project is progressing well, and Standard Oil is planning on getting their permit sometime in the next week. He reported there were some minor problems in the development agreement, which would have to be cleared up first. Official Rose reported the Planning Commission will be reviewing the zoning code at their next work session, and hope to forward it to the Council at their next regular meeting on May 5. Mounds View City Council April 12, 1982 Regular Meeting Page Seven Official Rose reported they are getting an update on the flood insurance program, and will be answering; questions as they come in. Frank Kampel reported that the proposal is purely an estimate of the number of hours and cost to do their trails system master plan, and if it does go over, there would be an understanding between the two cities that they would pay the full amount. He added that Circle Pines will have to decide if they would like that type of agreement. Motion /Second: McCarty /Blanchard to direct Staff to submit a proposal for a joint powers agreement to the City of Circle Pines, referencing a trail system in Circle Pines. 4 ayes 0 nays Clerk /Administrator Pauley stated he had received 15. notification that the Physical Development Committee would be reviewing this at 2 PM on April 15. He added it is a multi -step process. He also reported that Fridley and Coon Rapids have filed objections with the Net Council, consistent with Mounds View's. There was considerable discussion on the issue among the Council members. Motion /Second: McCarty /Blanchard to direct Staff to prepare a resolution of strong opposition by the Mounds View City Council, for the Arden Hills New Brighton trunk sewer connection to service Arden Hills. 4 ayes 0 nays Mayor McCarty stated it is with deep regret on the part of the City that they accept the resignation of Art Holm. Motion /Second: McCarty /Blanchard to approve Resolution No. 1424. 4 ayes 0 nays Mayor McCarty read Resolution No. 1424. commend- ing Mr. Holm for the service he has giving to the City. Mayor McCarty recommended not hiring a replacement 14. Consideration of Staff Report Regard- ing Proposal for Joint Powers Agree- ment with the City of Circle Pines Motion Carried Consideration of Staff Report Re- garding Proposed Arden Hills -New Brighton Trunk Sewer Connection Motion Carried 16. Consideration of Retirement of Art Holm, Resolution No. 1424, and Authorize Advertis- ing for Replacement and Summer Help Motion Carried Mounds View City Council April 12, 1982 Regular Meeting Page Eight until the Clerk /Administrator has had an oppor- tunity to conduct a financial feasibility report for funding a city engineer and reorganizing the public works department. Motion /Second: McCarty /dodges to authorize the Clerk /Administrator to do a financial feasibility study. 4 ayes 0 nays Motion /Second: Hodges /Forslund to authorize advertising for summer help and a Public Wcrks Maintenance Person. 4 ayes 0 nays Clerk /Administrator Pauley recommended the contract be for a period of 520 hours over a six month period of time. Motion /Second: McCarty /Forslund to offer Mr. Johnson a contract for 520 hours of work over a period of six months at a rate of $22.50 per hour, with billings to be submitted twice per month, to a maximum of $11,700, to be paid from the storm water management fund, with Mr. Johnson to be retained as an independent contractor. 4 ayes 0 nays Motion /Second: Forslund /Hodges to place a streetlight on Terrace Drive, between 35W and Quincy Street, to be placed between 2119 and 2127 Terrace Drive. 4 ayes 0 nays Park Director Anderson reported they are presently $1,898.02 below budget on the project and are suggesting four improvements which could be made, amounting to $1,695, which would still leave the project $203.02 under budget. Motion /Second: McCarty /Blanchard to approve the additional items, at a maximum of $1,695, for the Lambert Park shelter building. 4 ayes 0 nays Motion Carried Motion Carried 17. Consideration of Staff Memorandum Regarding Contract- ing for Engineering Services with John Johnson Motion Carried 18. Consideration of Petition for Street- light and Staff Recommendation Motion Carried 19. Consideration of Lambert Park Shelter Building Modifica- tions Motion Carried Mounds View City Council April 12, 1982 Regular besting Page Nine Motion /Second: McCarty /Hodges to reject the bid of Crosstown Sweeping Corporation and authorize readvertising for bids, with a bid letting date of April 21 at 9 AM. 4 ayes 0 nays Official Rose had no report. Attorney Meyers reported he had received a letter from the Kraus /Anderson legal counsol, stating they would like to arrange to program their SWM charges for the project through the assessment method against the benefited pro- perties, which would result in their not paying money up front but paying it as the building permits are issued. Mayor McCarty asked Attorney Meyers to provide the Council with a further report. Councilmember Forslund had no report. Councilmember Hodges had no report. Councilmember Blanchard reported the Easter egg hunt the previous Saturday had been a great success, with between 700 and 800 children and parents participating. Mayor McCarty reported he had talked to Staff regarding the water billing procedure for rental properties. Motion /aecond: McCarty /Hodges that the water bills be mailed to the tenants where the landlord /owner of the property has notified tje City of the name and address of each tenant, and further that the landlord /owner signs an agreement to pay or be assessed, in the case of a delinquent account, all unpaid charges incurred by the tenant. 4 ayes 0 nays Mayor McCarty reported that on the recent bonding error regarding the Kraus /Anderson development, he felt the Council and Staff were both deligent and acted properly. }ie stated that after investigating it, he felt Staff had acted properly and the error was committed by the other party. Mayor McCarty 20. Consideration of Staff Report on Bids for Street Sweeping Motion Carried 21. Report of Building and Zoning Official 22. Report of Attorney 23. Reports of Councilmembers Motion Carried Mounds View City Hall April 12, 1982 Regular Meeting Page Ten asked Attorney Meyers opinion, that if the City should experience a shortfall of revenues, if the City could make a claim on the financial consultant or other involved parties. Attorney Meyers replied that liability would have to be determined. He recommended that if the City anticipates damages, they should notify the bonding consultant. Motion /Second: McCarty /Hodges to notify the financial consultant, Ehlers and Associates, that the City anticipates the possibility of a shortfall in approximately 1985 1986, and the City is putting them on notice that they may make a claiw against them for damages. 4 ayes 0 nays Mayor McCarty directed Staff to solicite proposals from other financial consultants. Mayor McCarty stated that due to the drug parapha- nalia law the Legislature just passed, the City should not need an ordinance of its own if the State law applied. Mayor McCarty read from the Bulletin of Metro- politan Municipalities regarding surface water manageL:ent in the metropolitan area. Clerk /Administrator Pauley requested the Council 24. Report of set a clean -up day so the date could be published Administrator in the upcoming newsletter. It was agreed that May 22 would be Clean -Up Day, and that Goodwill Industries and various recycling agencies would be contacted to be on hand. It was also decided to check into getting a wood chipper. Clerk /Administrator Pauley reported he had received notice of advance registration, at a $5 savings per person, for the League of Cities conference in June. He recommended the Council decide shortly who will be attending. Motion /Second: Forslund /Blanchard to adjourn the 25. Adjournment meeting at 10:38 PM. 4 ayes 0 nays Re e tfully S .mil ed, C /1/7. Do F. 'au Cler /Adminis at or Motion Carried Motion Carried