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HomeMy WebLinkAboutMinutes - 1983/01/10CITY COUNCIL MEETING CITY OF MOUNDS VIEW January 10, 1983 7:30 p.m. AGENDA 1. Call to Order 2. Roll Call Linke, Hankner, Blanchard, Doty, McCarty 3. Approval of Minutes: December 27, 1982 (Regular Meeting) January 3, 1983 (Special Meeting 4. Residents Requests and Comments from the Floor CITIZENS: BEFORE SPEAKING PLEASE GIVE YOUR FULL NAME AND ADDRESS FOR THE MINUTES 5. Approval of Consent Agenda ITEM A. Approve Resolution No. 1543 Rescinding Resolution No. 1430 Opposing Acquisition and Extension of New Brighton Trunk Sewer ITEM B. Approve Resolution No. 1541 Authorizing the Joint and Cooperative Agreement for the Administration of a Cable Communications System ITEM C. Approve Resolution No. 1546 Appointing City Council members as Representatives for City Commissions and for Other Orga2'izations ITEM D. Approve Resolution No. 1542 Appointing Members to City Commissions and Chairpersons for the Planning Commission, the Parks and Recreation Commission, and the Police Civil Service Commission ITEM E. Approve Resolution No. 1540 Approving Flanning Case 119 -82, a Minor Subdivision Request for 8224 Long Lake Road ITEM F. Approve Resolution No. 1544 Commending Marilynne Dennehy for Four Years of Dedicated Service to the Mounds View Parks and Recreation Commission ITEM G. Approve Resolution No. 1545 Commending Gordon Fedor for Six Years of Dedicated Service to the Mounds View Parks and Recreation Commission continued- AGENDA January 10, 1983 Page Two 5. Approval of Consent Agenda (cont.) ITEM H. Approve 1983 Typewriter Maintenance Contract with SOS Office Equipment ITEM I. Licenses for Approval ITEM J. Approve Resolution No. 1548 Approving Just and Correct Claims Against City Funds 6. First Reading of Ordinance No. 329 Amending the Municipal Code of Mounds View by Repealing Chapter 22, "Special Police Department Fund" 7. Fourth Quarter 1982 Department Head Reports Finance Director Brager Police Chief Grabowski Parks, Recreation and Forestry Director Anderson Public Works /Community Development Director Johnson 8. Consideration of Staff Memorandum Regarding Labor Relations Subscriber Service 9. Report of Director of Public Works /Community Development 10. Report of Attorney 11. Report of Councilmembers 12. Report of Administrator 13. Adjournment CONSENT AGENDA January 10, 1983 The Consent Agenda is a technique designed to expedite handling of routine and miscellaneous official business of the City Council. The entire Agenda may be adopted by the Council in one motion. The motion for adoption is non debatable and must receive unanimous approval. By request of any individual Councilmember, any item can be removed from the Consent Agenda and placed upon the Regular Agenda for debate. ITEM A. Adopt Resolution No. 1543 Rescinding Resolution No. 1430 Opposing Acquisition and Extension of New Brighton Trunk Sewer ITEM B. Adopt Resolution No. 1541 Authorizing the Joint and Cooperative Agreement for the Administration of a Cable Communications System ITEM C. Adopt Resolution No. 1546 Appointing City Councilmembers as Representatives for City Commissions and for Other Organizations ITEM D. Adopt Resolution No. 1542 Appointing Members to City Commissions and Chairpersons for the Planning Commission, the Parks and Recreation Commission, and the Police Civil Service Commission ITEM E. Adopt Resolution No. 1540 Approving Planning Case 119 -82, a Minor Subdivision Request for 8224 Long Lake Road ITEM F. Adopt Resolution No. 1544 Commending Marilynne Dennehy for Four Years of Dedicated Service to the Mounds View Parks and Recreation Commission ITEM G. Adopt Resolution No. 1545 Commending Gordon Fedor for Six Years of Dedicated Service to the Mounds View Parks and Recreation Commission ITEM H. Approve 1983 Typewriter Maintenance Contract with SOS Office Equipment ITEM I. Licenses for Approval Signs Billboards Expire 6/30/83 Attractor Sign, Inc. New ITEM J. Adopt Resolution No. 1548 Approving Just and Correct Claims Against City Funds 3 ayes 5 ayes PROCEEDINGS OF THE CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA MEMBERS PRESENT: Councilmembers Linke, Hankner, Blanchard, Doty and Mayor McCarty. ALSO PRESENT: City Attorney Meyers, Clerk/ Administrator Pauley and Public Works /Community Development Director Johnson. Motion /Second: Doty /Blanchard to approve the December 27, 1982 minutes as corrected. 0 nays 2 abstentions Councilmembers Linke and Hankner abstained from the vote as they had not been sworn in as Council members at that meeting. Motion /Second: Doty /Linke to approve the January 3, 1983 minutes as corrected. Dan McFarlane, 2848 County Road I, explained to the Council he is in the business of renting signs, and he has been informed by Staff that a permit is required each time a sign is used. He presented the Council with a picture of the sign he rents and sated he could adjust it so that no lights would flash. He added he would be willing to meet the requirements of the City at all times, and asked if the Council would authorize him to by -pass the permits, as his potential customers are hesitant about having to take out a permit. Mayor McCarty asked Attorney Meyers to research the code and get back to Mr. McFarlane later during the meeting. DATE APPROVED: 1 24 83 Regular Meeting January 10, 1983 Mounds View City Hall 2401 Hwy. 10, Mounds View, MN 55112 The Mounds View City Council was called to order 1. Call to Order by Mayor McCarty at 7:33 PM. 2. Roll Call 3. Approval of Minutes: 12/27/82 and 1/3/83 Motion Carried 0 nays Motion Carried 4. Residents Re- quests and Comments from the Floor Mounds View City Council January 10, 1983 Regular Meeting Page Two Mayor McCarty asked that Item D be pulled from the consent agenda. Motion /Second: Doty /Blanchard to approve the Con- sent Agenda, minus Item D, and waive the reading of the resolutions. 5 ayes 0 nays Mayor McCarty stated he had erroneously thought there were four openings on the Festivities Commi- ssion, while there are only two, and thus he would have to remove two names from appointment to the Commission. He recommended that June Bermann and Barb McClusky be stricken from the list of appointees, and stated he would contact them to explain the situation. He also pointed out that the final whereas in the resolution would have to be stricken, as the ordinance states that the Civil Service Chairman shall be the member who is serving his last year. Motion /Second: McCarty /Doty to adopt Resolution No. 1542, striking June Bermann and Barb McClusky from the Festivities Commission and striking the final whereas in it's entirely from the draft resolution, and waive the reading of the reso- lution. 5 ayes 0 nays Motion /Second: Doty /Blanchard to approve the first reading of Ordinance No. 329, amending the Municipal Code of Mounds View by repealing Chapter 22, "Special Police Department Fund 5 ayes 0 nays Finance Director Brager reported the normal activities of the department had been continued, with one modification being made in the utility bills, with the computer generating the reminder letter, which is saving the billing clerk time. He reported they have finished work on the 1983 budget and hope they will not have to redo it. Finance Director Brager reported the department had assisted at the Counting Center during the elections, and the required repair to some 5. Approval of the Consent Agenda Motion Carried Motion Carried 6. 1st Reading of Ord. No. 329 Amending the Municipal Code of Mounds View by Repealing Chapter 22, "Special Police Department Fund" Motion Carried 7, Fourth Quarter 1982 Department Head Reports Mounds View City Council January 10, 1983 Re &,ulax Meeting Page Three of the ballot counters had caused the budget to go over, but he also noted they were in good repair for the general election. Finance Director Brager reported they had gone through the selection process for an auditing firm to conduct the City audit, and they have entered into a three year contract. They hope to have the audit report to the Council by May 1. Finance Director Brager reported the delinquency rate on property taxes is much greater than they had esti- mated, but he also noted that the expected reduction of State Aid was planned for $35,000 and is actually $14,181. He also reported the City had $41,040 excess in income over expenses for 1982. Mayor McCarty asked the status of the fixed asset study. Finance Director Brager replied that in fol- lowing up, he found they had not received his first letter, so he sent them a copy, and has just received their response. He stated it will be placed for discussion at an upcoming agenda session. Park Director Anderson reported the three new park shelter buildings are working out well, but some doors which have glass will have to be replaced with plexiglass. He reported they have now closed out Silver View Park, Phase I Development, and are an estimated $7,000 to $9,000 under budget, with everything being completed as outlined in the initial agreement. Park Director Anderson reported they are having a difficult time catching up with the winter skating program, due to the weather. He reported the Rec Department had it's first play production of the Mounds View Children's Theater, with close to 400 attendees, and plans for a spring play. He also reported two City Newsletters have been sent out in the past quarter, and reminded the Council the deadline is coming up for the next newsletter. Park Director Anderson stated he would like to change the format of his quarterly report, and cover one of iris four departments more extensively in each report, thus covering them all within a year, beginning with the Forestry Department. Park Director Anderson reported the Joint Powers Agree- ment is working extremely well; the tree losses for 1982 were 218, down a great deal from 1981; they are in the process of putting tree contractor bids together now, with the cost decreased from 1981; four major Mounds View City Council January 10, 1983 Regular Meeting Page Four trenching jobs were done; there was no major increase in tree diseases other than dutch elm and oak wilt; 335 large trees and 900 seedlings were planted during a community planting, with 59 being lost due to vandalism and loss of root establishment; 18 tree donations were received from residents and groups in 1982; total tree removal cost for 1982 for the City was $1,174.35. Mayor McCarty reminded everyone of the joint meeting between the Council and nark and Rec Commission on January 27. Councilmember Doty asked if the remaining funds from Silver View Park could be used on the other parks. Clerk /Administrator Pauley replied that because it is federal money, the interest entered usually has to be spent on the same project. Officer Brick reported the Chief's monthly report would be out within the next week. He reported an officer has started breathalizer school, and more will be sent in the Spring. He reported they have had a lot of problems with squad cars lately. Officer Brick reported they survived the storm well, with help from the Maintenance Department, and a resident, Mr. Erickson, who loaned his 4 wheel drive vehicle to the Department for their use. Mayor McCarty asked that a letter of gratitude be sent to Mr. Erickson. Director Johnson reported 214 building permits were issued in 1982, with 10 for new homes, 7 of which were in the fourth quarter, and one duplex, and the Tyson warehouse, and the 40 unit elderly housing project. He reported there were 64 heating permits, 34 plumbing permits, 41 HRA inspections, 210 housing inspections, and 21 planning applica- tions, with 12 in the fourth quarter. He reported they exceeded their expected revenue, and will have the final figures available soon, with $13,550 from the Tyson IRB financing, and a $3,871 planning assistance grant paid in 1982. Director Johnson reported a time and cost record keeping system has been set up for inspections. He reported the street patching had been completed from sewer breaks, and they have had a major snow clean -up and digging out of hydrants and cul -de -sacs, with 10 man days being spent in just digging out hydrants, with 4 hydrants being lost due to snow plow damage or storm damage. Mounds View City Council January 10, 1983 Regular Meeting, Page Five Director Johnson reported 2119' of sanitary sewer had been cleaned, and the second phase of the water treatment study started. 351 water meters were serviced, with many removed and repaired, and repair was initiated for the drive shaft on Well #2. Director Johnson reported Bill Hanson has been certified for CPR training, and Gary Kardell has taken courses in supervisory skills. Director Johnson reported the Planning Commission has completed their review of Chapters 48, 49 and 49A, and completed the update of the 5 year MSA plan. He reported he has met with 5 developers regarding the wetlands ordinance, and the Oakpark pond is 90% completed, and the Silver View improvement project is near completion. He reported the status of the ditch on Long Lake Road, at H -2, is in limbo, as the contractor has filed for bankruptcy, and it is in the hands of the bonding company. He pointed out the City did not pay out all the funds, and they are insured by the bond. Mayor McCarty asked that a letter be sent to all residents who complained about the water situation, bringing them up to date. Motion /Second: McCarty /Doty to send letters, updating those who had direct input to the City on the water discoloration problem. 5 ayes 0 nays Director Johnson stated the consultants from Serco Lab and TKDA hope to start on January 17, ahead of schedule. Finance Director Brager presented the Council with copies of a proposed resolution, regarding the freeze placed on all wages and benefits for City employees. He stated that in reviewing resolution for non -union personnel, those resolutions establish wages and oenefits on a calendar basis. Motion /Second: Doty /Linke to approve Resolution No. 1547 and waive the reading. 5 ayes 0 nays Clerk/Administrator Pauley reported he has met with all employee groups to keep them updated on the situation. Motion Carried Motion Carried Attorney Meyers reported he had reviewed Chapter 39 4. Residents Re- and this falls under the definition of a sign, and quests (Cont.) Mounds View City Council January 10, 1983 Regular Meeting Page Six that a vendor or anyone installing a sign would be required to be licensed in the City, and that a permit is required for each sign, and the fees involved can only be waived for a religious or civic organization, by the City Council. He also noted that permits can be approved by the Clerk/ Administrator, but that special approval is needed from the Council for unusual, or illuminated, signs. He noted that if the Council approves the sign in question, it would be sufficient autho- rization for the Clerk /Administrator to issue a permit. Mr. McFarlane stated the problem is in having a permit required for each sign and each time one is rented or placed. Attorney Meyers replied that the ordinance does call for a permit each time. There was discussion among the Council regarding the fees, and it was noted the resolution that set the fees would have to be researched. There was also concern expressed about the placement of the signs. Motion /Second: McCarty /Blanchard that the Council reter the temporary sign issue to the Planning Commission for their recommendation. 5 ayes 0 nays Director Johnson stated he would have the Planning Department see if it could be added to the next Planning Commission agenda, and get back to Mr. McFarlane. Motion Carried Motion /Second: Blanchard /Hankner to approve the 8. Consideration labor relations subscriber service renewal, in of Staff Memo the amount of $1,485.00. Regarding Labor Relations 5 ayes 0 nays Subscriber Svc. Motion Carried Director Johnson reported they have rFi-eived 3 9. Report of quotations for the repair of the drive shaft in Director of well #2, with the low bid being from Robert Public Works/ Rode, at $550, versus $1,025 and $1,280. He Community explained Mr. Rode does this work on the side Development and has access to the required machinery. He also stated Mr. Rode will guarantee his work. Mounds View City Council January 10, 1983 Regular Meeting Page Seven. Motion /Second: McCarty /Doty to authorize the expen- diture of $550, to come from the water fund, for the repair of the Well #2 drive shaft, with the contractor being Robert Rode. 5 ayes 0 nays Director Johnson reported they have completed calcu- lating the credits due on water meters for 1982, involving 103 meters, with $1260.14 due in credits and $54.95 due in payments. He stated that memos will be sent with the 4th quarter billings, explain- ing the situation. Director Johnson reported he is in the process of contacting Mr. Isberg with the latest comments from the Council. Mayor McCarty stated they would like his opinion back in time for the Council to review before meeting with him. Director Johnson reported the service work will be started on Well #5 next week, and will take approximately 3 -4 weeks. Attorney Meyers reported he had received a copy 10. Report of of the contract for deed between D&M Investments, Attorney Inc. and James A. Loosen, showing that Mr. Loosen has purchased the property and become the equitable owner as of January 3, 1983. He addded that due to previous Council action, the license has been transferred. Attorney Meyers updated the Council on the Ramsey County judicial system situation. He stated that if the ultimate goal is to have all the courts downtown, the City should take a stand on it, due to the added expense and time involved for going downtown. He stated they could also look into having a local traffic citation bureau. Councilmember Linke reported he had attended the Festivities Commission meeting, and they are now in the planning stages, with a fishing contest scheduled for February 12 at Lakeside Park. Councilmember Hankner had no report. Councilmember Blanchard reported she had attended the Planning Commission meeting and reviewed the action taken by them at their January 5 meeting. She reported they had asked for a clarification on the year end report that is called for in Chapter 32.07, and wanted to know if the Council thought it was necessary, and if so, in what manner they would like it presented. Motion Carried 11. Report of Councilmembers Mounds View City Council January 10, 1983 Regular Meeting Page Eight It was the concensus of the Council that if it is required by the ordinance, they should take another look at it and add it to their list of things to review. It was felt that the Council receives enough information from the Planning Commission during the year that a special report is not required at year end. Councilmember Blanchard reported the Planning Commission has requested copies of the Isberg report once it has been accepted by the Council. Director Johnson recommended inviting the Planning Commission the attend the meetings with the Council and Mr. Isberg, and participate, as appropriate. Commissioner Warren explained the Planning Commission would like an opportunity to review the report before it's final approval, and they would like to be knowledgeable before meeting with Mr. Isberg. Mayor McCarty replied they can arrange to have a member of the committee sit down with the Commissioners, along with Director Johnson, and explain it to them. Director Johnson added he would see that they receive copies of the report. Councilmember Doty reported he had visited Woodcrest Park's shelter building, and that while the building looks good, he does not like its unfinished look, but is sure it will be top -notch by Spring. Councilmember Doty asked that the Council approve a resolution, setting the payday for the Council members as the last Thursday of the month. He stated his reasoning for requesting that is he likes to have a definite day for being paid, rather than a changing date each month. Clerk /Administrator Pauley explained the Council pay- checks are run the same time as the Staff checks, and it would require a separate run to do them later in the month. The Council discussed the matter, and it was decided it wculd be discussed further at an agenda session. Motion /Second: McCarty/Blanchard to set the Human Rights Commission meeting for the January 17, 1983 agenda session. 5 ayes 0 nays Mayor McCarty asked the Council to check their calendars and set a date for a goals and policies meeting. He also reminded the Council of the reorganization meeting scheduled for 7 PM on January 11. Motion Carried Mounds View City Council Regular Meeting Mayor McCarty asked for an update on the moritorium on the wetlands issue. Attorney Meyers replied that if everything is done, the Council can pass an ordinance to repeal 301 and 305. Clerk /Administrator Pauley stated they could set the first and second readings, and if an appeal is filed, they could table the second reading. The Council directed Staff to proceed with the readings. Clerk /Administrator Pauley had no report. Motion /Second: Doty /Hankner to adjourn the meeting at 9:10 PM. 5 ayes 0 nays Respectfully subm' A 'Dona F. Pauley Clerk /Administr 13. Adjournment January 10, 1983 Page Nine 12. Report of Administrator Motion Carried