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HomeMy WebLinkAboutMinutes - 1983/01/241. Call to Order 2. Roil Call Linke, Hankner, Blanchard, 3. Approval of Minutes: January 10, 1983 January 17, 1983 4. Residents Requests and Comments from the Floor CITIZENS: 5. Approval of Consent Agenda CITY COUNCIL MEETING CITY OF MOUNDS VIEW January 24, 1983 7:30 p.m. AGENDA January 17, 1983 Doty, McCarty BEFORE SPEAKING PLEASE GIVE YOUR FULL NAME AND ADDRESS FOR THE MINUTES (Regular Meeting) (Human Rights Commission Annual Meeting) (Special Meeting) ITEM A. Approve Referral of Claim from David Veenstra, 3000 County Road H -2, to City Insurance Carrier ITEM B. Approve Resolution No. 15 4 Establishing 1983 Reimbursement Rates for Employee's Use of Personal Vehicles during the Conduct of City Business ITEM C. Approve Resolution No. 1551 Rescinding Resolution Nos. 1519 and 1547 ITEM i, Approve Resolution No. 1550 Approving the 1983 -84 Labor Agreement Between the Metropolitan Area Manage- ment Association and I.U.O.=:. Local 49, AFL -CIO ITEM E. Approve Resolution 1:o. and Benefits Effective ITEM F. Approve Resolution :No. Sharon Linke Effective -continued- 1552 Establishing Salaries January 1, 1963 1555 Establishing Salary for January 1, 1983 ITEM G. Approve Resolution No. 1553 Authorizing Various Budget Transfers AGENDA January 24, 1983 Page Two 6. Approval of Consent Agenda (cont.) ITEM H. Approve Resolution No. 1556 Accepting Letter of Retirement from Police Chief Grabowski and Notifying Civil Service Commission of Vacancy ITEM I. Approve Resolution No. 1549 Authorizing the Metropolitan Council to Implement the Rental Rehabilitation Loan Program within the City of Mounds View ITEM J. Approve Resolution No. 1559 Approving Appointment of Timothy J. Pittman as Public Works Maintenance Person ITEM K. Approve Resolution No. 1557 Approving Securities Furnished by the First State Bank of New Brighton ITEM L. Approve 1983 Janitorial Services Contract with Contract Cleaning Specialists at a Rate of $358.00 Per Month ITEM M. Approve Severance Pay of Police Chief Grabowski in the Amount of $12,467.72 ITEM N. Approve Revised Addendum to the Forestry Joint Powers Agreement Between the Cities of New Brighton and Mounds View Combining the Contracting of Tree Removal Services ITEM 0. Approve the 1983 Tree Order for Planting in the City's Park System ITEM P. Licenses for Approval ITEM 0. Approve Resolution No. 1558 Approving Just and Correct Claims Against City Funds 7. Second Reading and Adoption of Ordinance No. 329 Amending the Municipal Code of Mounds View by Repealing Chapter 22, Special Police Department Fund 8. First Reading of Ordinance No. 330 Repealing Ordinance Nos. 301 and 305 9. Discussion of Anoka County Blaine Airport Issues 10. Consideration of RequeLt from Golden Gloves for Refund of $100 3oxing Event License Fee 11. Consideration of Staff Recommendation on Police Squad Bids continued- AGENDA 'January 24, 1983 age Three 12. Consideration of Staff Memorandum Regarding Parking at Mounds View Estates 13. Consideration of Installation of Temporary Signs by Dan MacFarland 14. Report of Director of Public Works /Community Development 15. Report of Attorney 16. Report of Councilmembers 17. Report of Administrator 18. Adjournment CONSENT AGENDA January 24, 1983 The Consent Agenda is a technique designed to expedite handling of routine and miscellaneous official business of the City Council. The entire Agenda may be adopted by the Council in one motion. The motion for adoption is non debatable and must receive unanimous approval. By request of any individual Councilmember, any item can be removed from the Consent Agenda and placed upon the Regular Agenda for debate. ITEM A. Approve Referral of Claim from David Veenstra, 3000 County Road H -2, to City Insurance Carrier ITEM B. Adopt Resolution No. 15 4 Rates for Employee's Use of Conduct of City Business ITEM C. Adopt Resolution No. 1551 and 1547 Establishing 1983 Reimbursement Personal Vehicles during the Rescinding Resolution Nos. 1519 ITEM D. Adopt Resolution No. 1550 Approving the 1983 -84 Labor Agreement Between the Metropolitan Area Management Association and I.U.O.E. Local 49, AFL -CIO ITEM E. Adopt Resolution No. 1552 Establishing Salaries and Benefits Effective January 1, 1983 ITEM F. Adopt Resolution No. 1555 Establishing Salary for Sharon Linke Effective January 1, 1983 ITEM G. Adopt Resolution No. 1553 Authorizing Various Budget Transfers ITEM H. Adopt Resolution No. 1356 Accepting Letter of Retirement from Police Chief Grabowski and Notifying Civil Service Commission of Vacancy ITEM I. Adopt Resolution No. 1549 Authorizing the Metropolitan Council to Implement the Rental Rehabilitation Loan Program within the City of Mounds View ITEM J. Adopt Resolution No. 1559 Approving Appointment of Timothy J. Pittman as Public Works Maintenance Person ITEM K. Adopt Resolution No. 1557 Approving Securities Furnished by the First State Bank of New Brighton ITEM L. Approve 1983 Janitorial Services Contract with Contract Cleaning Specialists at a Rate of $358.00 Per Month continued- CONSENT AGENDA —,January 24, 1983 ''age Two ITEM M. Approve Severance Pay of Police Chief Grabowski in the Amount of $12,467.72 ITEM N. Approve Revised Addendum to the Forestry Joint Powers Agreement Between the Cities of New Brighton and Mounds View Combining the Contracting of Tree Removal Services ITEM O. Approve the 1983 Tree Order for Planting in the City's Park System ITEM P. Licenses for Approval General Contractors Expire 6/30/83 Klem Construction New Heating Air Conditioning Expire 6/30/83 Boehm Heating Co. New Sewer and Water Expire 6/30/83 Marty Bros. New ITEM Q. Adopt Resolution No. 1558 Approving Just and Correct Claims Against City Funds MEMBERS PRESENT: Councilmembers Linke, Hankner, Blanchard, Doty and Mayor McCarty. ALSO PRESENT: City Attorney Meyers, Clerk /Admini- strator Pauley and Public Works /Community Develop- ment Director Johnson. PROCEEDINGS OF THE CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Motion /Second: Hankner /Blanchard to approve the January 10, 1983 minutes as presented. 5 ayes 0 nays Motion /Second: Doty /Linke to approve the January 17, 1983 Human Rights Commission meeting minutes as presented. 5 ayes 0 nays Motion /Second: Hankner /Linke to approve the January 17, 1983 special meeting minutes, as presented. 5 ayes 0 nays Tom Thelen introduced himself as the field repre- sentative for the League of Minnesota Cities, and reminded everyone the League's legislative conference would be held on January 26. Mr. Thelen presented the Council with copies of the League's proposals, for their review, and answered questions from the Council on State aid and budget cuts. The Council thanked Mr. Thelen for his time and information. Motion /Second: McCarty /Dot' to move Item 10 up on the agenda. 5 ayes 0 nays DATE APPROVED: 2/14/83 Regular Meeting January 24,1983 Mounds View City Hall 2401 Hwy. 10, Mounds View, MN 55112 The Mounds View City Council was called to order 1. Call to Order by Mayor McCarty at 7:30 PM. 2. Roll Call 3. Approval of Minutes: January 10, 1983 and January 17, 1983 Motion Carried Motion Carried Motion Carried 4. Residents Requests and Comments from the Floor Motion Carried Mounds View City Council January 24, 1983 Regular Meeting Page Two Harry Davis introduced himself as the representative 5. Consideration from the Golden Gloves program, and requested that of Request the Cit} waive the fee for the Golden Gloves boxing from Golden program. Mr. Davis explained the program and it's Gloves for funding, and answered questions from the Council. Refund of $100 explained that they would like to be able to Boxing Event support a gym in Mounds View, and they way they License Fee support their gyms is by holding exhibition boxing matchs, but that they could not afford the $100 license fee. James O'Hara introduced himself as the executive secretary of the Minnesota c; Boxing Commission, and explained he was speaking as a volunteer for the boxing program. Mr. 0 Hara reviewed the procedure that is followed to insure the safety of the participants. He also reviewed the insurance program they have. Mayor McCarty stated he has very strong feelings for programs for youth, and that he would not let his personal feelings for boxing interfere. Motion /Second: McCarty /Linke to refund the $100 paid Tor the license, and grant the license waiving the fees. 5 ayes 5 ayes 0 nays 0 nays Motion Carried Mayor McCarty asked the Council to adjust the agenda further so that he could give his State of the City address, as required by the Charter. Motion /Second: Doty /Blanchard to allow Mayor McCarty to present his State of the City address. 5 ayes 0 nays Manor McCarty read his prepared message to the Council. He stated he would make a copy available with the Clerk /Administrator. Motion Carried Motion /Second: McCarty /Doty to remove Items E, F 6. Approval of and H from the consent agenda for discussion. Consent Agenda 5 ayes 0 nays Motion /Second: Doty /Hankner to approve the consent agenda, minus Items E, F and H, and waive the reading of the resolutions. Motion Carried Motion Carried Mounds View City Council January 24, 1983 Regular Meeting Page Three Motion /Second: McCarty /Doty to approve Resolution No. 1552, rot including the salary of the Clerk/ Administrator, and waive the reading of the resolu- tion. 5 ayes 0 nays Mayor McCarty explained that the salary would be reviewed during the upcoming personal review of the Clerk /Administrator. Motion /Second: McCarty /Doty to approve Resolution No. 1555 and waive the reading. 4 ayes 0 nays 1 abstention Councilmember Linke abstained from the vote. Motion /Second: McCarty /Doty to approve Resolution No. 1556, as amended, and waive the reading of the resolution. 5 ayes 0 nays Attorney Meyers reported he had reviewed the pro- cedure of having the Civil Service Commission select a new police chief, and that while the City Council selects department heads, of which the police chief is one, nothing in the Charter is inconsistent with the State statute. He stated the Civil Service Commission will select three candidates for the City Council to choose from, and reviewed the guidelines that are to be followed. There was considerable discussion among the Council regarding the procedure to be followed, and reword- ing of proposed Resolution No. 1556, and any direction that should be given to the Civil Service Commission. Many amendments were suggested for Resolution No. 1556, and the Council called a 5 minute break to check proper procedure in Roberts Rules. Motion /Second: McCarty /Doty to change the last para- graph of Resolution No. 1556, to read "and advise the Civil Service Commission to proceed under all applica- ble State statutes and municipal codes to fill the vacancy created with Chief Grabowski's resignation." 5 ayes 0 nays Motion Carried Motion Carried Motion Carried Motion Carried Mounds View City Council Regular Meeting Motion /Second: Hankner /Linke to add a third whereas to Resolution No. 1556, whereas it is the role of the City Council to set policy and to select department heads who implement policy as established by the City Council. 3 ayes 2 nays Mayor McCarty and Councilmember Doty voted against the motion. Motion /Second: Hankner /Doty that the Council have a joint meeting with the Civil Service Commission to discuss the selection process of the Police Chief of Mounds View, within 30 days. 5 ayes 0 nays Motion/Second: Blanchard /Linke to approve Ordinance No. 329, amending the municipal code of Mounds View by repealing Chapter 22, Special Police Department Fund, and waive the reading. 5 ayes 0 nays Councilmember Councilmember Councilmember Councilmember Mayor McCarty Linke aye Hankner aye Blanchard aye Doty aye aye Motion /Second: Doty /Blanchard to approve the first reading of Ordinance No. 330, repealing Ordinance Nos. 301 and 305, and have the Clerk/ Administrator read the ordinance. Clerk /Administrator Pauley read Ordinance No. 330. Mayor McCarty asked for a report back from Staff on the impact of the proposed ordinance, before the second reading. Mayor McCarty suggested the Council formally request a stop order from the FAA in reference to the REIL systew. at the Anoka County Airport. He stated they have been assured by MAC officials that they cannot foresee the implementaCon of the system at this time. He noted, however, that they have not had a response from anyone that the project is being stopped. January 24, 1983 Page Four Motion Carried Motion Carried 7. 2nd Reading and Adoption of Ord. No. 329 Amending the Municipal Code of Mounds View by Repealing Chapter 22, Spe- cial Police Dept. Fund Motion C._rried 8. 1st Reading of Ordinance No. 330 Repealing Ord. No. 301 and 305 Motion Carried 9. Discussion of Anoka County Blaine Airport Issue Mounds View City Council January 24, 1983 Regular Meeting Page Five Motion /Second: McCarty /Doty that the City Council requests Mr. Donald R. Stockdale to implement the necessary steps to put on hold the expenditure of funds to install a REIL system at the Anoka County Airport on Runway 35 until such time as the adoption of a master plan for the Anoka County Airport has been completed and adopted, and further, that Mr. Stockdale confer with Mr. Finney at his earliest convenience to establish whether Mr. Finney from the MAC supports the installation of the REIL system at this time. 5 ayes 0 nays Mayor McCarty presented the Council with copies of a printed, addressed post card that could be included in the next City newsletter, which could be signed and sent in, stating opposition to the airport expansion. He explained he would write an article to go along with the postcard, explaining it, and would present it to the Council for their approval on January 31, which would still be in time for the newsletter. Motion /Second: Doty /Linke to insert in the newsletter the pre addressed postcard to the legislator of District 62, with the article on the Anoka County Airport. 5 ayes 0 nays Clerk /Administrator Pauley explained the propane conversion would not be a major problem or expense, and recommended the purchase of the Crown Victoria "S" from Minar Ford, with the addition of the gauge package and 100 amp alternator, for a total hid of .9,866.25. Motion /Second: Doty /Hankner to approve the acceptance of the Ford Crown Victoria S in the amount of $9,866.25, by Minar Ford, with the funding to come from the general fund. 5 ayes 0 nays Motion /Second: McCarty /Doty to table any action oa this item until such time as Staff can provide to the Council information on the safety of angular parking rather than perpendicular. 5 ayes 0 nays Motion Carried Motion Carried 10. Consideration of Staff Rec- ommendation on Police Squad Bids Motion Carried Motion Carried 11. Consideration of Staff Memo Re- garding Parking at Mounds View Estates Mounds View City Council January 24, 1983 Regular Meeting Page Six Director Johnson reviewed the recommendation from the Planning Commission. Motion /Second: McCarty /Linke that the City Council grant that when an individual portable sign request is made, approval could be granted administratively, and that the applicable fees are applied by Staff at that time. Permits will be issued only to licensed sign installers. 5 ayes 0 nays Clerk /Administrator Pauley stated he will be working with Attorney Meyers on rewriting the ordinance. It was noted there is a Wetland Committee meeting scheduled for January 31 at 7 PM with Mr. Isberg, and the subcommittee meeting on Wednesday at 6 PM. Councilmember Linke reported he had attended the League meetir:g on the court system last week, and that New Brighton, White Bear Lake and Roseville are definitely opposed to the court system proposal. Councilmember Hankner reported she had attended the Executive Board meeting of the North Suburban Youth Service Bureau last Thursday and would be attending another in the near future. Councilmember Blanchard reminded everyone of the School Board meeting on January 26 at 3:30 PM, and stated she planned to attend. Mayor McCarty stated he would be attending also. Councilmember Doty asked Clerk /Administrator Pauley to issue a memo to all City Staff, asking for their input to him regarding pensions labor relations, 12. Consideration of Installation of Temporary Stop Signs by Dan MacFarland Motion Carried Director Johnson reported the Planning Commission 13. Report of has recommended the sign ordinance be reviewed Director of and that consideration be taken of portable signs. Public Works/ Community Director Johnson updated the Council on the status Development of Well #5, reporting that a determination of the required work has been made. Director Johnson reported Staff has presented the Planning Commission with some proposed zoning map revisions, which they will be working on. Attorney Meyers had no report. 14. Report of Attorney 15. Report of Counc!lmembers Mounds View City Council January 24, 1983 Regular Meeting Page Seven personnel and so forth, and back to the subcommittee he Councilmember Doty reported St. Paul airport to observe had a tour of the airport. return for more information. 5 ayes 0 nays he will get that input is on with the League. he had visited the tower operations, and He stated he plans to Mayor McCarty reported he had received a request from a resident to proclaim February 13 as Marriage Day in the City of Mounds View. He read the pro- clamation and stated he was very comfortable with it. He stated he would leave it with the Clerk/ Administrator for any other Council members who would like to sign it. He added he does not feel there is a problem with the separation of church and state. Mayor McCarty reported he had been contacted by a resident who was concerned with the on- street park- ing in the Hillview area, and would be looking into it. Mayor McCarty stated he had not heard anything further from anyone regarding commission vacancies. Motion /Second: McCarty /Hankner to appoint Charlotte Forslund and Gary Quick to the Planning Commission. 5 ayes 0 nays Motion /Second: McCarty /Doty to appoint Dave Long to the Park and Rec Commission. Clerk /Adxw.nistrator Pauley reviewed the schedule of interviews he and Finance Director Brager would be doing for the word processor. 5 ayes 0 nays Respectfully submitted, Donald F. Pauley Clerk /Administrator Motion Carried Motion Carried 16. Report of Administrator Motion /Second: Linke Hankner to adjourn the meeting 17. Adjournment at 9:37 PM. Motion Carried CITY OF MOUNDS VIEW 1983 STATE OF THE CITY MESSAGE DUANE W. MC CARTY MAYOR At the start of this new year we in the city government continue to be challenged by budget uncertainties and revenue losses in connection with Minnesota's financial problems. In this situation we have managed to hold our own without significant reduction of cervices by across- the board economics and by better use of our people and resources. However, we will almost certainly have to continue to improve City operations over the next year or two in the face of what look like very lean times. We can have con fiaence that further progress can be made if the level of cooperation can be maintained which has been achieved over recent years within the City Council and among Council, Staff and the City Commissions. Of course, we will also need continuing help and support from citizens. 1 believe the needed cooperation and support can continue with the new '1uncil especially since significant progress has been made in settling Issues connected with new development which have received much attention in recent years. As I see it, the principal questions during the past five years have been over any claimed benefits from new development and the benefits of keeping as much as possible of the character of Mounds View while shielding the existing property owners from assessments to support new development. On the positive side, out of this basic difference of opinion has come our Home Rule Charter, revisions to Mounds View's Comprehensive Plan, ordinances to protect critically needed open spaces and to limit development in flood plains and regulations designed to ensure that developers are responsible for particu lar problems that their projects can cause. un the other side, as previously noted, we can now ill afford a continuing split over the development issue. A study we now nave, which tends to indicate that new development is often a lry questionable proposition when all the costs to the city are balanced PAGE 2 aga!nst increased tax revenues, should help greatly in defusing this issue and so enable us to more effectively focus on our other challenges. In aid of such a focus I will touch hereon some concerns and opportun ities within the following areas of municipal operations: administration, finance, public safety, parks, recreation and forestry, and public works and community development. Within the Department of Administration, further possibilities can be sought for diversity in job assignments and interdepart- mental sharing of responsibilities such as have been provided in relation to receptionist duties. Also, a recent proposal calls for more direct involve- ment by the Clerk /Administrator in supervisory functions when useful to back up department heads. In the Finance Department bulk or block buying with other cities should be expanded beyond present use wherever additional cost savings are possible.. Another thought is that it would be beneficial to reduce our public debt at tis time by early retirement of existing general obligation bonds. The years. possibility here is to use future interest earnings from cash reserves connect ed with these bonds (where not restricted) for such debt retirement. In negotiating bonds a change in procedure would be advisable to avoid possible costs to the City, such as have arisen in one particular case due to less than contract terms. The procedural change might take the form of direct involvement by our bonding consultant in the negotiating process. Public safety and cost- effective law enforcement will dr'pend heavily upon continuing high standards for police officer qualifications. In this connection, Police Chief Ernie Grabowski hay announced his intention to retire, and the Police Civil Service Commission will soon begin the process of select-' his replacement. Chief Grabowski has served our community over twenty five years with honor and dedication to the highest standards of public service; will be missed and 1 am sure we all wish him the best for his retirement PArE 3 In his Department of Public Safety some cost savings havebiz4ert realized due 1 0 1 1 '1- i1L ,i 3 /i' ,1wl. d n iJ r S. -t T c to personnel changeg4and' A conversion from gasoline to propane fuel system 1 squad cars. Also. the Minnesota Highway Patrol sub station in City offic has provided added law enforcement and emergency assistance to our police force at no additional costs to us. On a negative note, the city is now required to prosecute criminal cases which were formerly handled by the county attorney so that this will cause an increase in legal fees. We need to actively promote those county court procedures which will down local law enforcement costs. Parks, Recreation and Forestry have seen many changes during recent months and several innovative modes of service delivery were piloted through this department. Joint powers agreements with New Brighton for recreational and forestry programs have resulted in cost savings as well as extension of these services to more residents. The use of competitive bids from private ^ompanies for park maintenance has been shown to be cost effective and exten ions of this concept to other departments has promise. Also, an existing pay -as- you -go fee policy for youth, adult, general, and swimming recreation activities was extended last year to require that the Recreation Department repay a loan from the capital improvement fund for the purchase of three park shelter buildings. These buildings, originally surplus portable class- rooms, will eventually be paid for from user fees. The merger last year of the Public Works Department and the Building and Zoning Department is now substantially completed. After a six-month evaluation; period, the Council retained the new organization as the more cost effective option. The restructuring due to the merger has contributed to cost savings and has resulted as well in the addition to Staff of a civil engineer on a a's thirty hour per week basis. A major new benefit of this addition is civil engineering expertise in the daily supervision of utility and community 'eveiopment operations. Although recent progress in public works has been encouraging, more needs to be done to improve preventive maintenance in order o better protect the puOlic investment in utility structures and other city PAGE 4 equipment. Also, we need to provide for eventual replacement of these structures and equipment. The Metropolitan Council and other special interest coups are now actively promoting, before the State Legislature, the expansion of Anoka County Airport. We need to further enlist the aid of neighboring communities to counter this threat to the peace of mind of our citizens and to orderly community development as well. Recently, an informal committee has been organized to oppose airport expansion which is made up of interested public officials and citizens from the surrounding area. I suggest that communities in the area now be approached for endorsement of the committee and its purposes. To sum up, I feel we have made good progress in recent years, both in the specifics of municipal operations and in laying the ground work for a consensus on future directions for the city, 'which will enable us to meet the challenges ahead. On a personal note it is my intention to work with the rious organizations which are active in City affairs, as well working within municipal government, to promote the consensus I see developing on future directions for Mounds View.