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HomeMy WebLinkAboutMinutes - 1983/08/081. Call to Order 2. Roll Call Doty, Linke, Hankner, Blanchard, McCarty 3. Approval of Minutes: July 25, 1983 (Regular Meeting) 4. Residents Requests and Comments from the Floor CITIZENS: BEFORE SPEAKING PLEASE GIVE YOUR FULL NAME AND ADDRESS FOR THE MINUTES 5. Approval of Consent Agenda CITY COUNCIL MEETING CITY OF MOUNDS VIEW August 8, 1983 7:30 p.m. A G E N D A ITEM A. Authorize Submittal of Draft Letter to Rice Creek Watershed District ITEM B. Approve Resolution No. 1638 Resolution of Appreciation to Barb McCluskey ITEM C. Approve Resolution No 1639 Resolution of Appreciation to Shirley Munholand ITEM D. Authorize Payment from Contingency Fund for 1981 -82 Vandalism of Temporary Winter Warming Houses ITEM E. Approve Increase in Salary for Part -time Parks Department Clerical Assistant from $3.35/hr. to $4.00 /hr. ITEM F. Acknowledge Quit Claim Deed for Lakeside Park ITEM G. Set Public Hearing for August 22, 1983 at 7 :40 p.m. for the Rezoning of Property Located at 7801 Sunnyside Road from R -3 to 8 -2 ITEM H. Approve Resolution No. 1640 Approving a Conditional Use Permit to Operate Model Units in the Knollwood Green Condominium Development continued AGENDA August 8, 1983 Page Two 5. Approval of Consent Agenda (cont.) ITEM I. Authorize Staff to Issue Temporary Occupancy Permits for 2900 -2914 Highway 10 ITEM J. Authorize Staff to Issue Temporary Occupany Permits for 2566 -2580 Mounds View Drive ITEM K. Licenses for Approval ITEM L. Approve Resolution No. 1641 Approving Just and Correct Claims Against City Funds 6. Second Reading and Adoption of Ordinance No. 345 Vacating 14 Feet of Alley Right -of -Way in Block 1, Iron Works Plat 7. Consideration of Extension for Filing of Final Plat for Miller iudustrial Park 8. Second Quarter of 1983 Department Head Report from Acting Police Chief Smith 9. Consideration of Timetable to Advance Review of Chapter 40, Zoning Code (Mat'l. will be handed out Monday) 10. Consideration of Staff Memorandum Regarding Hiring of Part time Aquatics Coordinator (Mat'l. will be handed out Monday) 11. Consideration of Resolution No. 1642 Approving Fill and Wetland Alteration Permit for Paul Johnson at 2411 Laport Drive 12. Consideration of Memorandum from Parks, Recreation and Forestry Director Regarding Dump Truck Proposal 13. Authorize Staff to Begin Condemnation Proceedings for 7900 Edgewood Drive 14. Report of Director of Public Works /Community Development 15. Report of Attorney 16. Report of Councilmembers Doty, Linke, Hankner, Blanchard, McCarty 17. Report of Administrator 18. Adjournment ITEM K. Licenses for Approval CONSENT AGENDA August 8, 1983 The Consent Agenda is a technique designed to expedite handling of routine and miscellaneous official business of the City Council. The entire Agenda may be adopted by the Council in one motion. The motion for adoption is non- debatable and must receive unanimous approval. By request of any individual Councilmember, any item can be removed from the Consent Agenda and placed upon the Regular Agenda for debate. ITEM A. Authorize Submittal of Draft Letter to Rice Creek Watershed District ITEM B. Adopt Resolution No. 1638 Resolution of Appreciation to Barb McCluskey ITEM C. Adopt Resolution No. 1639 Resolution of Appreciation to Shirley Munholand ITEM D. Authorize Payment from Contingency Fund for 1981 -82 Vandalism of Temporary Winter Warming Houses ITEM E. Approve Increase in Salary for Part -time Parks Department Clerical Assistant from $3.35/hr. to $4.00 /hr. ITEM F. Acknowledge Quit Claim Deed for Lakeside Park ITEM G. Set Public Hearing for August 22, 1983 at 7:40 p.m. for the Rezoning of Property Located at 7801 Sunnyside Road from R -3 to B -2 ITEM H. Adopt Resolution No. 1640 Approving a Conditional Use Permit to Operate Model Units in the Knollwood Green Condominium Development ITEM I. Authorize Staff to Issue Temporary Occupancy Permits for 2900 -2914 Highway 10 ITEM J. Authorize Staff to Issue Temporary Occupancy Permits for 2566 -2580 Mounds View Drive General Expire 6/30/84 Hogar Construction Renewal Twin City Insulation New continued CONSENT AGENDA August 8, 1983 Page Two ITEM K. Licenses for Approval (cont.) Heating and Air Conditioning Expire 6/30/84 Heating Cooling Two New Sewer and Water Expire 6/30/84 Maplewood Sewer Water New Masters Plumbing New Ray Perron Renewal EXCAVATING Expire 6/30/84 C. W. Houle, Inc. New ASPHALT Expire 6/30/84 Fairfax Asphalt, Inc. New SIGN AND BILLBOARD Expire 6/30/84 Cragg Signs, Inc. New OTHER Expire 6 /30/84 Custom Pools Renewal Jack Newberry (Montgomery Ward) Renewal ITEM L. Adopt Resolution No. 1641 Approving Just and Correct Claims Against City Funds The Mounds View City Council was called to order by 1. Call to Order Mayor McCarty at 7:34 PM on August 8, 1983. MEMBERS PRESENT: Councilmembers Doty, Linke, 2. Roll Call Hankner, Blanchard and Mayor McCarty. ALSO PRESENT: City Attorney Meyers and Clerk/ Administrator Pauley. Acting Police Chief Smith informed the Council that 3. 2nd Quarter the second quarter had been quiet, with the number Department Head of calls down, and citations up slightly. He Report Police reported the CSO is working out well, and that one Chief officer had been out on sick leave. He also reported that Operation Block Watch is going well, but slow, due to limitations in time and manpower, and asked that an article be placed in the newsletter about it. Motion /Second: Blanchard /Linke to approve the July 25, 1983 minutes as corrected. 4 ayes 0 nays Councilmember Doty abstained from the vote as he had not been present at the July 25 meeting. There were no residents requests or comments from the floor. Mayor McCarty asked that Items D and E be removed for discussion. Councilmember Doty asked that Item F be removed also. Motion/Second; McCarty /Blanchard to approve the con- sent agenda, minus Items D, E and F, and waive the reading of the resolutions. 5 ayes 0 nays PROCEEDINGS OF THE CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA 1 abstention DATE APPROVED: August 22, 1983 Regular Meeting August 8, 1983 Mounds View City Hall 2401 Hwy. 10, Mounds View, MN 55112 4. Approval of Minutes: July 25, 1983 Motion Carried 5. Residents Re- quests and Comments from the Floor 6. Approval of Consent Agenda Motion Carried Mounds View City Council August 8, 1983 Regular Meeting Page Two On Item D, Mayor McCarty questioned how the damage estimates were determined for the vandalism done to the warming houses. Park Director Anderson replied that Police reports had been filed in February 1982, and claims filed with the insurance company, and Satellite Industries was informed of the situation. He added the City did not hear back from Satellite until August 1982, and that they had gone ahead and repaired the buildings and billed the City, at which time the City submitted the billing to the insurance company, which paid $318.74 of the $3,073.57 bill. He explained that the insurance company determined the acts of vandalism had occurred over a period of time, and thus each had a separate deductible, and they also felt that some of the items were considered regular wear and tear, which they would not cover. Councilmember Doty asked if any of the vandals had been caught. Park Director Anderson replied that there had not been enough evidence to charge anyone with, and that one attendant had admitted to his part in it, and the money he had paid to the City had gone into the appropriate account. Mayor McCarty reviewed Park Director Anderson's memo of July 22 to Satellite Industries, stating that he felt the labor and repair bills provided did not adequately reflect the damage that actually occurred, and that the invoices and repairs were made after the fact, without approval of either the City or the city's insurance agency, and asked Attorney Meyers if the City had any recourse. Attorney Meyers replied that the matter could be argued, but he was not certain what factual basis could be used in the dispute. Motion /Second: McCarty /Doty to table Item D and direct Staff to negotiate with Satellite Industries, offering a settlement of 60% of that which has been requested. 5 ayes 0 nays Attorney Meyers also recommended checking to see if Satellite had carried insurance on the buildings. Park Director Anderson replied that the City had been required to have a special rider taken on the build- ings. On Item E, Mayor McCarty questioned if the raise was to be a merit increase. Park Director Anderson replied that it was. Motion Carried Mounds View City Council August 8, 1983 Regular Meeting Page Three Motion /Second: McCarty /Doty to approve Item E, noting that the salary increase is a merit increase, to be funded from general account no. 100 350 -4304, retro- active to June 15, 1983. 5 ayes 0 nays On Item F, Councilmember Doty stated that the people involved would like to have a plaque to commemorate those who were involved in the park and its ultimate release to the community. Motion /Second: Doty /Linke to approve Item F, and direct the Park and Rec Commission to negotiate with Spring Lake Park to put together a plaque commemorating those people involved in Lakeside Park, Inc., and prepare some type of fitting ceremony. 5 ayes 0 nays Park Director Anderson reported there was nothing further to present to the Council at this time, and he hoped to have an agreement reached before the next agenda session. Motion /Second: McCarty /Blanchard to table this item until the next agenda session, for further Staff report. 5 ayes 0 nays Clerk /Administrator Pauley reported that, due to action taken during the 19d3 Legislative session, the City is required to obtain two or mere written proposals for a purchase of under $15,000, and if the Council would be in favor of the purchase of the dump truck, they should direct Mr. Anderson to obtain a second written proposal. Mayor McCarty asked for a clarification of the pro- blem in transporting equipment and employees. Park Director Anderson replied that with so many summer employees working for the City through grant programs, they have found it to work best to have everyone report to Woodcrest Park first thing in the morning, for their assignments and to dispense equipment, and from there they are being transported to where they are to work for the day, and since there is not an extra City vehicle available to transport them, one of the workers has been driving her own personal vehicle, using it to transport the other workers and equipment and so forth. Motion Carried Motion Carried 7. Consideration of Staff Memo Regarding Hir- ing of Part Time Aquatics Coordinator Motion Carried 8. Consideration of Memo from Parks, Rec and Forestry Direc- tor Regarding Dump Truck Proposal Mounds View City Council August 8, 1983 Regular Meeting Page Four Motion /Second: McCarty /Hankner to table this item until such time as the Public Works Director can give the Council a report on the reasons for no City vehicles being available to move equipment to Silver View Park, and have Staff present a proposal on how to sort out the days activities without doing so in one area of the City and then moving to another, and provide reasons if there are no other options. Also, they should immediately discontinue the use of personal vehicles on City business. 5 ayes 0 nays Mayor McCarty stated he had noticed trucks and trailers parked while someone was mowing a lawn, and stated that the situation should be clarified, and that some type of motor pool operation should be set up. Councilmember Blanchard asked if any type of a log was kept of the miles driven, by whom and where. Clerk/ Administrator Pauley replied that mileage is kept track of as the vehicles are filled up, but that detailed logs are not kept, due to the paperwork involved. Councilmember Doty recommended that another bid be received so that the proper procedure would be followed, if a truck were to be purchased. Park Director Anderson asked if there was an esta- blished policy regarding the disposal of surplus equipment in the City, as he had been contacted by a City employee, wishing to purchase a surplus generator. Attorney Meyers advised that the Council must first declare the equipment as surplus. Clerk/Administra- tor Pauley added that after the Council has declared it as surplus, the City would go out and get the best price and present it to the Council. Motion /Second: McCarty /Doty to approve the second reading and adoption of Ordinance No. 345, vacating 14' of the alley right -of -way in Block 1, Iron Works Plat, and waive the reading. Councilmember Councilmember Councilmember Councilmember Mayor McCarty Doty aye Linke aye Hankner aye Blanchard aye aye Motion Carried 9. 2nd Reading and Adoption of Ord. No. 345 Motion Carried Mounds View City Council August 8, 1983 Regular Meeting Page Five Mr. Miller stated they are requesting to file a final plat, and at the last agenda meeting, Staff had indicated they would like more time to consider the wetlands alteration. He stated that he has no objection to any additional time that they would like. Councilmember Hankner stated that there are a number of differences in completing the process, and that both Staff and the Planning Commission have requested policy statements. She presented the Council with a suggested timetable to be established for completion of the process for the Miller plat. She also stated that the Council has discussed the extension process and what they want to look at during that period, to insure conformance with the ordinance, make sure the preli- minary plat meets the wetland reclassification, that they give Staff the necessary time for their review, and resolve the drainage issues. Attorney Meyers reported that the input the Council has received points out two areas to work on, to amend the inventory of the wetlands, as the ordinance does provide for it, which would require a public hearing and a 4/5 vote of the Council. It would also involve an ordinance, which would involve a waiting time. He stated that he felt six months was more than adequate to handle it. Attorney Meyers also advised that once the wetlands have been redefined on the parcels, they would have to look at the plans as submitted by the developer to see if they will fit within the redefined wetland. He stated that the Council had extended consideration of the preliminary plat on April. 11, and the Council should now respond to the developers request and extend the time limit for approval of the preliminary plat Motion /Second: McCarty /Linke to extend consideration of the preliminary plat for the Miller Industrial Plat for six months, until January 4, 1984, and to refer the matter to Staff for their reports on the proposals for: a reclassification of the wetlands and the ability of the preliminary plat to conform to the wetlands designa- tion, if amended, plus other criteria that must be followed with the wetlands ordinance, within 60 days. Also, prior to the expiration of the 60 day time frame, Staff will submit to the Council for their approval, a checklist to weigh the requirements of the ordinance against the proposal, such as whether the proposal complies with the ordinance and reasons why it does not comply. Conceptual approval of amendments of the wetlands alteration permit and drainage issues and amendments, if any, to the wetlands alteration permit to be considered target date is 15 days after receipt of 10. Consideration of E]tt.ension for Filing of Final Plat for Miller Ind. Park Mounds View City Council August 8, 1983 Regular Meeting Page Six Staff's report. The developer will submit all docu- ments necessary for final plat and development agreement approvals within 45 days of conceptual approval of the wetlands alteration permit. The Council authorizes Staff to submit proposals for an expert in the field to determine the validity of the developers proposal in reference to the wetlands boundry lines. 5 ayes 0 nays Mayor McCarty clarified that they can only enforce the ordinances that are in effect, and they need to take the proposal against existing ordinances only. Mr. Miller replied that it is important to get conceptual approval of the wetlands alteration before they spend a considerable amount on engineering. Councilmember Linke stated he thought the Council would be able to give a definite opinion at the end of the 60 day period. It was also clarified that Phase 2 was not involved at this time. Mr. Miller stated thatthe Ramsey Soils and water Conserva- tion District has indicated there are errors in the map used for the wetland map, and that they will be happy to resolve those issues. It was pointed out in an August 5 letter from Mr. Malkerson that the site might be reclassified. Mr. Miller stated he was comfortable with the dates which had been established. It was noted that the Council granted the extension on the basis of the applicant's attorney's recommen- dation and the request of the applicant, per their letter of August 5, 1983. Clerk /Administrator Pauley presented the Council with a proposed timetable for review and approval of amendments to Chapter 40. He stated that copies would be given to the Planning Commission, after approval by the Council. Motion /Second: Blanchard /Hankner to approve the timetable for Chapter 40 zoning code review. 5 ayes 0 nays Motion Carried 11. Consideration of Timetable to Advance Review of Chapter 40 Motion Carried Mounds View City Council August 8, 1983 Regular Meeting Page Seven Clerk /Administrator Pauley reported the Council had issued a cease and desist order at it's last meeting, and Mr. Johnson has now applied for a permit. Mayor McCarty stated he was not certain of the criteria to be used to handle a borderline situation, which he felt this was. Councilmember Linke read from Chapter 48.06, Sub. 4 (C), which stated that it gives the Council leeway. Attorney Meyers advised that if this is an exemption, it would have to fall within a minor development, single family residential. He added if the Council grants this request, they will be beginning to esta- blish criteria to be used in the future. Councilmember Linke pointed out that the contour of the lot will not be changed, just holes filled. Motion /Second: Linke /Blanchard to adopt Resolution No. 1642, adding at the end of the sixth paragraph, "pursuant to Chapter 48.C6, Sub. 4(C), and waive the reading. 5 ayes 0 nays Motion /Second: McCarty /Linke to authorize Staff to pursue the condemnation proceedings for 7900 Edgewood Drive, authorizing Attorney Meyers to file the necessary documents with the Clerk of Courts. 5 ayes 0 nays Councilmember Hankner asked the status of the home at the corner of Hillview and Woodlawn. Clerk/ Administrator Pauley replied that it was in the process, which does take time. Attorney Meyers reported he had spoken to the attorney for GTF, the bonding company, and they are ready to go ahead with the completion of the contract, after receiving Council approval. Clerk /Administrator Pauley stated that Staff would recommend that Gilbertson not be used. Mayor McCarty recommended continuing in the same direction and calling in the bond and getting the job done. Attorney Meyers replied that he will send a letter, telling them to get the job done. 12. Consideration of Rslt. No. 1642 Approving Fill and Wet- land Alteration Permit at 2411 Laport Drive Motion Carried 13. Authorize Staff to Begin Con- demnation Proceedings for 7900 Edgewood Drive Motion Carried 14. Report of Attorney Mounds View City Council August 8, 1983 Regular Meeting Page Eight Councilmember Doty questioned the status of the City's 15. Reports of water supply. Clerk /Administrator Pauley replied Councilmembers that all the equipment is being put back into opera- ting order, and the City is able to keep up with the present demand, and Staff is keeping a close watch on the situation. Councilmember Linke reported the Ramsey County League of Local Governments will be meeting on August 17, and the topic of the evening will be the Metropolitan Waste Control Commission. Councilmember Linke reported the Festivities Commission had met August 3 and went over their reorganization, which they are well into. Councilmember Linke reported the Park and Rec Department held a picnic on August 2 for the volunteer coaches, and presented each coach with a jacket, in appreciation for the work they did. Councilmember Hankner reported she had spent an after- noon with Fire Chief Fagerstrom and toured the Fire Department facilities, and found it very interesting and a learning experience. Councilmember Blanchard reported she had not attended the August 3 Planning Commission and had no report. Mayor McCarty had no report. Clerk /Administrator Pauley presented the Council 16. Report of with a list of people that may be going on the tax Clerk /Admini- certification list. strator Mayor McCarty expressed concern that there may be some senior citizens on the list, who are too proud to come to the City for help. Clerk /Administrator Pauley replied that Staff is familiar with all but five of the people on the list, and many had signed promisary notes and then not followed through. He added the City has made every attempt to try and collect the delinquent bills and to help people make arrangements for payment. Motion /Second: Doty /Blanchard to authorize Staff to proceed with tax certification for unpaid water and sewer bills. 5 ayes 0 nays Motion Carried Mounds View City Council August 8, 1983 Regular Meeting Page Nine Clerk /Administrator Pauley reported that he and Finance 'Director Brager will be meeting with the Finance Director and City Manager of Blaine and the City Manager of Spring Lake Park to discuss the Fire Department budget. Clerk /Administrator Pauley reported he would be on vaca- tion August 10 -12. Clerk /Administrator Pauley updated the Council on a meeting he had recently attended regarding the decrease in revenues to the City from the State. Councilmember Doty discussed portions of the airport hearing officers report to the MAC and recommended the Council send a comment back where they disagree. Clerk /Administrator Pauley replied that a letter has been sent to the new Met Council rep, inviting her in for a meeting. Mayor McCarty added that the City can only lodge complaints and cannot force legal action. Clerk /Administrator Pauley reminded the Council that the liason positions are in effect. Motion/Second; Linke /Hankner to adjourn the meeting 17. Adjournment at 9:42 PM. 5 ayes 0 nays Re tful y s -'itt lt Do ald F. Pau Cle dmini :rato; Motion Carried