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HomeMy WebLinkAboutMinutes - 1988/01/25CITY COUNCIL MEETING CITY OF MOUNDS VIEW JANUARY 25, 1988 7:00 P.M. A G E N D A 1. Call to Order 2. Pledge of Allegiance 3. Roll Call Hankner, Wuori, Quick, Blanchard, Linke 4. Approval of Minutes: January 11, 1988 Regular Meeting (Recv'd in 1 -19 -88 Packet) 5. Residents Requests and Comments From The Floor CITIZENS: BEFORE SPEAKING PLEASE GIVE YOUR FULL NAME AND ADDRESS FOR THE MINUTES 6. Approval of Consent Agenda ITEM A. Reschedule Public Hearing for. Amendment to Chapter 4, Section 4.02 of the Home Rule Charter from February 8, 1988 at 7:05 p.m. to February 22, 1988 at 7:05 p.m. September 5, 1988 to September 6, 1988 ITEM B. Approve Purchase of Four Haws Drinking Fountains at a Cost of $',933.36 to be Charged to Parks Capital Equipment, 100 -360 -4703 [TEM C. Approve Purchase of 1988 Chevrolet Caprice Squad Car from Polar Chevrolet at a Cost of $11,157.00 to be Charged to the City's Undesignated Fund Balance ITEM D. Adopt Resolution No. 2287 Approving Just and Correct Claims Against City Funds to be hand delivered Monday night. ITEM E. Licenses for Approval Amusement Devices Expires 12/31/88 Play 21 New 7. Discuss Selection of Firm to Conduct Community Survey Minnesota Center for. Survey Research Decision Resources, Ltd AGENDA PAGE TWO JANUARY 25, 1988 8. Consideration of Resolution No. 2288 Approving Dailey Knolls Final Plat 9. Authorize Clerk- Administrator to Negotiate Contract for Pavement Management Study with Short Elliot- Hendrickson, Inc. 10. Consideration of Resolution No. 2281, A Parks Security Light Installation Policy 11. Second Reading and Adoption of Ordinance No. 432 An Ordinance Vacating Skiba Avenue, Liberty Street, and Utility Easements within Vacated Right -Of -Way of Raymond Avenue 12. Report of Attorney 13. Report of Councilmembers: Hankner, Wuori, Quick, Blanchard, Linke 14. Report of Administrator 15. Adjournment CONSENT AGENDA JANUARY 25, 1989 The Consent Agenda is a technique designed to expedite handling of routine and miscellaneous official business of the City Council. The entire agenda may be adopted by the Council in one motion. The motion for adoption is non debatable and must receive unanimous approval. By request of any individual Councilmember, an item can be removed from the Consent Agenda and placed upon the Regular Agenda for debate. ITEM A. Reschedule Public Hearing for Amendment to Chapter 4, Section 4.02 of the Home Rule Charter from February 8, 1988 at 7:05 p.m. to February 22, 1988 at 7:05 p.m. September 5, 1988 to September 6, 1988 ITEM B. Appro Purchase of Four Haws Drinking Fountains at a Cost of $1,933.36 to be Charged to Parks Capital Equipment, 100 360 -4703 ITEM C. Approve Purchase of 1988 Chevrolet Caprice Squad Car from Polar Chevrolet at a Cost of $11,157.00 to be Charged to the City's Undesignated Fund Balance ITEM D. Adopt Resolution No. 2287 Approving Just and Correct Claims Against City Funds to be hand delivered Monday night. ITEM E. Licenses for Approval Amusement Devices Expires 12/31/88 Play 21 New The Pledge of Allegiance was said. PROCEEDINGS OF THE CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA The Mounds View City Council was called to order by Mayor Linke at 7:03 PM on Monday, January 25, 1988. MEMBERS PRESENT: Councilmembers Hankner, Wuori, Quick, Blanchard and Mayor Linke. ALSO PRESENT: City Attorney IIe}ers and Clerk/ Administrator Pauley. Motion /Second: Hankner /Quick to approve the January 11, 1988 minutes as corrected. 5 ayes 0 nays Barb Watkins, 2609 Louisa, asked if the Cour': 11 knew when the Harstad Company would be submitting :heir new proposal for Greenfield Estates. Mayor Linke replied he did not have a date, but confirmed that Harstad Company has stated they will be submitting a new plan. Clerk /Administrator Pauley stated they had indicated to him it would be sometime after the first of February. Councilmember Hankner suggested anyone interested in the matter keep checking with City Hall, and she stated the matter would be going before the Planning Commission before it goes to the Council. Clerk /Administrator Pauley read the items on the proposed consent agenda. Councilmember Quick asked for a clarification on Item C, for the public's information. Date Approved: February 8, 1988 Regular Meeting January 25, 1988 Mounds View City Hall 2401 Hwy. 10, Mounds View, MN 55112 1. Call to Order 2. Pledge of Allegiance 3. Roll Call 4. Approval of Minutes: January 11, 1988 Motion Carried 5. Residents Requests and Comments from the Floor 6. Approvai of Consent Agenda Mounds View City Council January 25, 1988 Page Two Regular Meeting '\Clerk /Administrator Pauley explained that since two squad cars had been totaled in the past year, it was now necessary to purchase three squads this year, rather than the two that had been budgeted for, with the funds to come from the undesignated funds account. Motion /Second: Blanchard /Hankner to approve the consent agenda as presented and waive the readings. 5 ayes 0 nays Motion Carried Clerk /Administrator Pauley explained that money had been budgeted for 1988 to hire a firm to conduct a community survey, and the Council has reviewed the proposals and interviewed four firms, and they are now ready to make a decision on which firm to hire. Councilmember Hankner stated she would prefer to hire Decision Resources, Ltd., as they were within the budget limits, and she favored the approach of doing the survey by telephone, as it would give the phoners the opportunity to know who they are talking to as they ask the questions, and a phone interview could provide the opportunity for additional comments and questions not listed on the survey. Councilmember Wuori stated she agreed with Council member Hankner, and she felt a phone conversation would be much more informative and it would make an important difference to know who the respondent is, which is not always clear from a written response. Councilmember Quick stated he concurred with Council members Hankner and Wuori. Councilmember Blanchard stater: she was the minority on her selection, but she would be willing to go along with the rest of the Council. Mayor Linke stated he would also favor hiring Decision Resources, Ltd. Councilmember Hankner stated that aside from preferring the phone survey over a written one, she felt the other firm being considered was too expensive and it would take too long to complete. Councilmember Quick stated he also felt time was an important factor, as the sooner the information is received, the better it will be for the City to be able to utilize it. 7. Discuss Selection of Firm to Conduct Community Survey Mounds View City Council January 25, 1988 Meeting Page Three ,Motion /Second: Hankner /Quick to authorize negotiation of a contract with Decision Resources, Ltd. for a community survey. 5 ayes 0 nays Clerk /Administrator Pauley stated he has requested each department to submit five questions which they would like included in the survey, by February 1, to start fine tuning the questions, and he requested the Council also submit five questions each. Mayor Linke explained approximately 400 phone calls would be made to residents within the City, and they will be selected at random. Clerk /Administrator Pauley explained Dailey Knolls had received approval of their preliminary plat in May 1987, and they have now requested an extension as they did not file the final plat within the six month time limit. He added they have also requested approval of the final plat at this time, and Staff would recommend approval. Motion /Second: Quick /Blanchard to approve Resolution No. 2288, approving the final plat for the Dailey "'Knolls Addition, and waive the reading. 5 ayes 0 nays Councilmember Hankner explained that City Planner Herman had made a presentation to the Council at their last agenda session on this request, and they had looked at it very carefully and determined it was in compliance, before taking tonight's action. Clerk /Administrator Pauley explained that John Johnson had prepared a five year street maintenance plan for the City in 1984, and since it is coming to the end of that five year period, a decision should be made to update it or decide on a new method. He explained Short Elliot- Hendrickson has proposed to do a pavement management study for the City, and he reviewed the work that would be covered in he study. He stated the estimate for the pavement management study is $16,000, with another $3,000 for a signage study, and they still must work out details of how much work will be done by City Staff. He stated that once the study is completed, the software would be given to the City and the City would then update it on an annual basis. Motion Carried 8. Consideration of Resolution No. 2288 Motion Carried 9. Authorize Clerk Administrator to Negotiate Contract for Pavement Mgmt. Study with SEH Mounds View City Council January 25, 1988 Regular Meeting Page Four �r 4 Clerk/Administrator Pauley explained there are `adequate funds available in the budget for this study, and over the long run, it will actually save the City money. Councilmember Quick stated he understood the City of Roseville has been using this system. Clerk /Administrator Pauley stated they began about three years ago, and they speak very highly of the system. Motion /Second: Quick /Hankner to authorize the Clerk/ Administrator to negotiate a contract for the pavement management study with Short Elliot- Hendrickson, Inc. 5 ayes 0 nays Ms. Watkins asked if there was another company that could do the study at a lower cost. Mayor Linke replied this is a very specialized type of work and there are very few firms that do it. Clerk /Administrator Pauley further explained the City has worked with SEH for a number of years, and there has always been a good working relationship, and there is a cost savings in using them, as they are familiar with the City. Clerk /Administrator Pauley reported that due to the increase in requests for security lighting in City parks, Staff felt it would be best to have a policy to address these requests. He stated a policy has been drafted and the Park and Rec Commission has reviewed it and recommended approval. Clerk/ Administrator Pauley read proposed Resolution No. 2281. Motion /Second: Quick /Blanchard to approve Resolution No. 2281, a parks security light installation policy for the City. 5 ayes 0 nays Motion Carried Clerk /Administrator Pauley explained the necessity for the vacation of Skiba Avenue, Liberty Street and the utility easements within the vacated right -of -way of Raymond Avenue. He stated all the development agreements have been signed and Staff is now recommending proceeding with the second reading and adoption of the ordinance. Motion Carried 10. Consideration of Resolution No. 2281 11. 2nd Reading and Adoption of Ord. No. 432 Mounds View City Council January 25, 1988 Regular Meeting Page Five NMotion /Second: Hankner /Blanchard to approve the second reading and adoption of Ordinance No. 432, vacating Skiba Avenue, Liberty Street and utility easements within vacated right -of -way of Raymond Avenue, and waive the reading. Councilmember Councilmember Councilmember Councilmember Mayor Linke Hankner aye Wuori aye Quick aye Blanchard aye aye Attorney Meyers reported he has received proposed 12. Report of revisions from Councilmember Blanchard to proposed Attorney Ordinance No. 434, which would amend the Code to allow citations to be issued by designated members of City Staff. He stated that he will bring the issue back to the Council for discussion, after he has had an opportunity to review it. Attorney Meyers reported that over the years, the proposed extension of Knollwood Drive has been discussed, and there is now a request from the owner of 8100 Groveland Road to develop that lot. He explained the owner has been told any development 4is on hold, in the event that Knollwood would be extended, but he feels the matter should be reviewed now to determine whether the road would be developed. He added he does not feel the City can hold up a development in anticipation that a road might some day be extended. Attorney Meyers advised that if the Council wants the property available, they would need to acquire it. He added that hearings were held a long time ago on a potential road plan for the City. He also explained he has been contacted by the attorney for the property owner, and must get back to him with a response. Clerk /Administrator Pauley advised the Planning Commission has had discussions with the consultant on that area, but any decision could be months away, with the adoption of the Comp Plan update. Mayor Linke stated the extension has been discussed before several times, and it has been the intention of the Council to leave the area open, and he recommended sending the request to the Plunninq Commission for their review, and also have a letter sent to the affected residents in the area, informing them of this proposal for development, and if they are interested i n subdividing their property, they should attend the Planning Commission meeting. He also suggested that anyone who is interested get together with their neighbors, to come up with a proposal. Motion Carried Mounds View City Council January 25, 1988 Regular Meeting Page Six Councilmember Blanchard stated that she agreed the issue should go to the Plannir. Commission. Attorney Meyers recommended a formal hearing be held on the matter. Councilmember Hankner recommended the people be informed by a letter that the item will be going before the Planning Commission, and that a public hearing would be held at a later date. It was the concensus of the Council that they would like the hearing to be held at the Council level. Attorney Meyers advised it would involve acquiring the property or the donation of the right -of -way for the placement of the road. Motion /Second: Linke /Hankner to direct Staff to send a letter to the area residents, informing them of the proposal to develop the lot in question. 5 ayes 0 nays Councilmember Hankner had no report. 13. Councilmember Wuori had no report. Motion /Second: Quick /Wuori to have Staff and the Park and Rec Commission study the need for lighting in each park in the City, to include a priority list, the cost per park, the layout and type of lighting needed. 5 ayes 0 nays Councilmember Blanchard reported there is a committee working cn the 30th anniversary of the City, and some good ideas have come forth. She asked that residents with ideas contact her or someone from City Hall. She e,-?ded that it will be celebrated with the Festival in the Park, on July 17. Mayor Linke encouraged people to seek out students from Pinewood Elementary School to buy a board for their playground campaign, and to drop change into the coin jugs located throughout the City. He added that various fund raising activities are being planned, and from January 15 to February 15, the local McDonalds is donating a percentage from each Happy Meal sold to the playground f -'d. Motion Carried Reports of Councilmembers: Councilmember Hankner Councilmember Wuori Councilmember Quick Motion Carried Councilmember Blanchard Mayor Linke Hounds View City Council January 25, 1988 Regular Meeting Page Seven '\Mayor Linke reported the Fire Chief had met '711.th the Council their last agenda session and he will now be appearing before them on a quarterly basis, and he will also provide a quarterly financial report. Mayor Linke reported the agenda for the Council meetings will now be broadcast on Channel 16, beginning the Thursday preceeding the regular meeting. Clerk /Administrator Pauley had no report. Motion /Second: Quick /Blanchard to adjourn the meeting at 7:50 PM. 5 ayes 0 nays Re fully Donald Clei ey strator ted, 14. Report of Clerk/ Administrator 15. Act j our:iment