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HomeMy WebLinkAboutMinutes - 1996/01/08~~ , ~~ - ~~ Page 1 January 8, 1996 Mounds View City Council PROCEEDINGS OF THE CITY COUNCIL CITY OF MOUNDS .VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting January 8, 1996 Mounds View City Hall 2401 Hwy. 10, Mounds View, MN 55112 CALL TO ORDER The Mounds. View City Council was called to order by Mayor Linke at 7:04 p.m. on January 8, 1996. PLEDGE OF ALLEGIANCE ROLL CALL MEMBERS PRESENT Mayor Linke, Council members Trude, Blanchard, Hankner and Quick. ALSO PRESENT: Paul Harrington, Interim City Administrator Michael Ulrich, Director of Public Works Jennifer Bergman, Housing Inspector Cathy Bennett, Economic Develoment Coordmator ADDITIONS TO THE AGENDA: There were no„additions to the Agenda. APPROVAL OF MINUTES: a. December 19, 1995 City Council Regular Meeting. MOTION/SECOND: Trude/Quick to approve the minutes of the Regular City Council Meeting on December 19, 1995 as presented. VOTE: 4 ayes 1 Abstain (Hankner) Motion Carried Page 2 January 8, 1996 Mounds View City Council ACCEPTANCE OF ADVISORY COMMISSION NIINUTES: MOTION/SECOND: Hankner/Trude to accept the minutes of the Planning Commission for meetings held on August 2, 1995, August 16, 1995, September 20, 1995, October 4, 1995 and November 1, 1995. VOTE: 5 ayes 0 nays Motion Carried SPECIAL ORDER OF BUSINESS: There was no Special Order of Business scheduled for this meeting. CONSENT AGENDA: Mr. Harrington, Interim City Administrator, read the Consent Agenda as follows: A. Adopt Resolution No. 4874, Appointing Official Newspaper, Acting Mayor and Official Depository for 1996. B. Adopt Resolution No. 4875, Rescheduling City Council Meetings Falling on Legal Holidays. C. Adopt Resolution No. 4883, Appointing City Council members and Clerk- Administrator as Representatives for City Commissions and Other Organizations. D. Declare Surplus Miscellaneous Office Furniture. E. Set Public Hearing for 7:10 p.m., Monday, January 22, 1996, to Consider Request for Conditional Use Permit, Anthony Honkomp, 2908 Ardan Avenue. F. Set Public Hearing for 7:15 p.m., Monday, January 22, 1996, to Consider Request for Conditional Use Permit, Development/Resource Group, 7295 Silver Lake Road. G. Consideration of Dump Truck Chassis Bid. H. Consideration of Resolution No. 4877, Approving a Step Adjustment for Dawn Postudensek, Administrative Intern. I. Adopt Resolution No. 4882, Approving Just and Correct Claims Against City Funds. Page 3 January 8, 1996 Mounds View City Council 7. Licenses for Approval: Siding -Expires 6/30/96 ABC Seamless of White Bear, Inc. Wallmaster Home Improvements HVAC -Expires 6/30/96 Romark, Inc. Sewer/Water -Expires 6/30/96 D & M Excavating Gopher Mechanical Contractors, Inc. Mayor Linke asked if there were any council members who would like any items removed from the Consent Agenda. He stated he would like to request that Items B and C be removed. Council member Quick asked that Item G be removed. MOTION/SECOND: Trude/Hankner to approve the Consent Agenda with the removal of Items B, C and G. VOTE: 5 ayes 0 nays Motion Carried Discussion on Items Removed from the Consent A n a: B. Adopt Resolution No. 4875, Re-scheduling City Council Meetings Falling on Legal Holidays. Mayor Linke noted that the September 23rd meeting should not be changed to September 24, 1996 as previously planned, but should remain as scheduled for September 23, 1996. MOTION/SECOND: Linke/Blanchard to Approve Resolution No. 4875, Rescheduling City Council Meetings Falling on Legal Holidays. VOTE: 5 ayes 0 nays Motion Carried C. Adopt Resolution No. 4883, Appointing City Council members and Clerk Administrator as Representatives for City Commissions and Other Organizations. Page 4 January 8, 1996 Mounds View City Council Mayor Linke read the names of the representatives for each commission/organization. He noted that one change should be made to the Community Connections Committee, making Ms. Blanchard the alternate rather than Ms. Hankner. MOTION/SECOND: Linke/Hankner to approve Resolution No. 4883, Appointing City Council members and Clerk Administrator as Representatives for City Commissions and Other Organizations, AS AMENDED. VOTE: 5 ayes 0 nays Motion Carried Ms. Cathy Bennett, Economic Development Coordinator, explained that the appointment to the Economic Development Commission needs to be approved at the next EDA meeting prior to City Council approval. Mayor Linke explained that the appointment to the Police/Civil Service will also need to be deferred until a later date. MOTION/SECOND: Linke/Hankner to defer the appointment to the Economic Development Commission and the Police/Civil Service Commission at this time. VOTE: 5 ayes 0 nays Motion Carried G. Consideration of Dump Truck Chassis Bid. Mike Ulrich, Director of Public Works, explained that in the 1996 budget, an additional dump truck was approved for purchase. This would help to provide a higher level of service for the application of chemicals during snow and ice removal as well as help to compensate for the maintenance of the County turn back roads. Mr. Ulrich noted that the bid for the additional truck is under the State Bid Contract and that they have agreed to honor the 1995 pricing. It is possible that the city could obtain a 1997 model for the 1995 price. The total cost of the dump truck chassis is $50,976.23, however with the addition of the necessary equipment, it is estimated that the cost will exceed the budgeted amount by approximately $5,000. He noted that staffis not requesting any additional funding for the purchase and explained that it will be funded through the combined operating budgets in which the purchase is funded. MOTION/SECOND: Quick/Hankner to award the bid for the 1996 truck chassis to Boyer Ford for $50,976.23, to be funded as per staff recommendation. • VOTE: 5 ayes 0 nays Motion Carried Page 5 January 8, 1996 Mounds View City Council RESIDENTS REQUESTS AND COMMENTS FROM THE FLOOR: Mayor Linke explained that this portion of the meeting was designated for anyone who wished to speak to the Council on items that were not on the Agenda. There were no comments or requests. PUBLIC HEARINGS: a. To Consider Ordinance No. 571, An Ordinance Amending the Municipal Code of Mounds view by Amending Chapter 903, Entitled, "Building Numbers". Mayor Linke opened the Public Hearing at 7:20 p.m. Mr. Harrington explained that Sunrise Lutheran Church had made an application for an address change from 2520 County Road I to 7687 Long Lake Road for the church and 7695 Long Lake Road for the Parsonage. This change has been requested as the driveway entrance is located off Long Lake road, not County Road I and would be a better indicator of the location. The City Council approved the Introduction of the Ordinance at their December 19, 1995 meeting. Mayor Linke closed the Public Hearing at 7:24 p.m. MOTION/SECOND: Quick/Trude to approve Ordinance No. 571, Amending the Municipal Code of Mounds View by Amending Chapter 903 Entitled "Building Numbers" ROLL CALL VOTE: Mayor Linke yes Council member Blanchard yes Council member Quick yes Council member Hankner yes Council member Trude yes Motion Carried (5-0) b. Consideration of Action on Ordinance No. 570, Amending the Municipal Code of Mounds View by Amending Title 1100 Entitled, "Zoning Code". • • Page 6 January 8, 1996 Mounds View City Council Mayor Linke opened the Public Hearing at 7:24 p.m.Mr. Harrington explained that this Ordinance was introduced at the December 19, 1995 meeting. The ordinance contains a number of regulations on the operations of new and used automobile dealerships. Mayor Linke closed the Public Hearing at 7:25 p.m. MOTION/SECOND: Blanchard/Trude to approve Ordinance No. 570, Amending the Municipal Code of the City of Mounds View By Amending Title 1100 Entitled, "Zoning Code". BOLL CALL VOTE: Mayor Linke yes Council member Blanchard yes Council member Quick yes Council member Hankner yes Council member Trude yes Motion Carried (5-0). a COUNCIL BUSINESS: A. Presentation on Housing Programs Established with Tax Increment Financing. Ms. Jennifer Bergman, Housing Inspector, explained that as per Council request, she had invited representatives from the City of Crystal and the City of Richfield to speak to the council on housing programs offered through their cities which have been established with Tax Increment Financing. Ms. Anne Norris, Community Development Director for the City of Crystal, began by providing the Council members with a brief history of the City of Crystal. She stated many of the residents become life-long residents without large income margins to help them maintain their homes. To address those concerns the City for a long time was dedicated to provide CDBG funds to help residents with maintenance issues. For approximately the past eight years, they have dedicated a part of their Block Grant funds to acquire blighted properties which cannot be rehabilitated (estimated to be 5% of their housing stock). Recently, the City of Crystal began a new program called The New Crystal Home Program which allows them to seek developers for lots they have acquired and cleared and attach certain specifications for construction on those sites. This program has been very • successful. Unfortunately, it is impossible to keep ahead of the cycle in purchasing and demolishing only a few homes per year so they looked at creating a program (the Housing • Page 7 January 8, 1996 Mounds View City Council Replacement Program) that would be funded with Tax Increment Financing and be dedicated solely for housing. This program allows them to recoup costs of properties as they are redeveloped for future housing costs. She stated they generally pay approximately $45,000 to acquire the property and pay another $4,000 to clear the property for development. Generally, they are able to sell the property for between $20,000 and $25,000. The intent of the Housing Replacement Program is to provide a way for the city to try to recoup some of the losses (25-33%). The program also gives the city a vehicle for setting up a revolving fund and an opportunity to address an ongoing housing problem. Ms. Noms informed the council members that the properties they purchase under the program must be vacant, substandard properties. They also must have a willing seller. She stated Crystal included the entire city in their Housing Replacement District because their housing problem is not concentrated in any one area. The district will be intact for fifteen years which will allow them to take in increments generated from those parcels for a fifteen year period. Last year, their first year running the program, they purchased and cleared eight sites which they are now in the process of selling. Bruce Nordquist, Housing Supervisor for the City of Richfield, distributed information to the council members on a variety of programs they have developed since 1990. He also gave them a brief history of the City of Richfield, providing slides to show some of its housing. Some of the programs that Richfield offers its residents are CDBG Rehab Programs, MHFA Rehab Programs and FHA and Fanny Mae Financing for remodeling, a Remodeling and Design Advisory Consultant on staff and they hold an Annual Remodeling Fair. Mr. Nordquist explained that Richfield's housing problems are scattered city-wide. They created a Redevelopment District and are doing the same in residential areas as what has been done in commercial redevelopment. Properties are purchased and a new development is put in to replace them. He noted that approximately 45% of their acquisition project costs are returned from proceeds of sale and 55% come from tax increment. Acquisitions in Richfield have averaged $52,300 with demolition being an additional $3,900. Ms. Trude asked if Richfield had created a Tax Increment Financing district for strictly housing or if it had been pooled together with the commerciaUindustrial area. Mr. Nordquist explained that there are five districts pooled together. These include three redevelopment districts, one economic development district and one housing redevelopment district. Mr. Nordquist briefly explained Richfield's Deferred Loan • Program, whereby a percentage of the rehab costs are contributed by the city for as long . Page 8 January 8, 1996 Mounds View City Council as the homeowner continues to own and occupy the property. If the property is sold, the loan is re-paid. Mayor Linke asked how CDBG funds are allocated to the City of Richfield. Mr. Nordquist explained that they are asub-grantee to Hennepin County. They receive a portion of the county funds, based upon a allocation criteria. Richfield receives approximately $250,000 annually. One/third of these funds are applied toward housing rehab programs, 1/3 goes toward acquisition for a low income housing ownership (1st time home buyer program). Mr. Nordquist informed the council members that Richfield's Remodeling Fair will be held on Saturday, January 27th at the Richfield High School and invited them to attend. B. Consideration of Resolution No. 4881, Approving the Hire of John Hammerschmidt as a Regular Employee in the Position of Golf Course Superintendent. MOTION/SECOND: Hankner/Trude to approve Resolution No. 4881, Approving the Hire of John Hammerschmidt as a Regular Employee in the Position of Golf Course Superintendent. VOTE: 5 ayes 0 nays Motion Carried C. Consideration of Resolution No. 4884, Ramsey County Priorities for CDBG Home Funds Distribution. Ms. Cathy Bennett, Economic Development Coordinator, explained that Ramsey County distributes the CDBG funds and Home Investment Partnership Act per project. They have asked each community to help them set priorities for the distribution of the funds. She stated Jennifer Bergman and herself sat down and picked the top five. They have also received input from Julie Trude. The top five staff included were: 1) Rehabilitation of Rental Property 2) Removal of dilapidated structures 3) Job Creation Activities 4) Rehabilitation of Owner Occupied Single Family Homes 5) New Affordable Housing Construction Ms. Trude noted that in the past CDBG funds have allowed the city to make handicap accessible park buildings at Groveland and Hillview. She stated it has continued to be one • of the city's goals to continue to upgrade the park buildings as neighborhood meeting Page 9 January 8, 1996 Mounds View City Council centers and to provide a new meeting place for children and neighborhoods. Therefore she would suggest that Park Improvements for Low and Moderate Income Areas & Special Needs Persons be added back to the list. She also felt the Provision of New/Expanded Social Services should be added to the list. She would recommend dropping the Job Creation activities due to the lengthy process in filling out forms and complying with HUD requirements for an audit and the fact that these programs will likely continue to be provided even if they are not on the list of top five priorities. Her recommendations were as follows: 1. Rehabilitation of Rental Property; 2) Park Improvements for Low and Moderate Income Areas and Special Needs Person; 3) Provisions ofNew/Bxpanded Social Services; 4) Removal of Dilapidated Structures; and 5) Rehabilitation of Owner-Occupied Single Family Homes. Ms. Hankner asked if the city will have reached a saturation point in any of the areas where they have been successful in receiving funding in the past. Mayor Linke stated he did not feel the city will reach a saturation point as long as they can show that there is a need. He stated he was basically in agreement with Ms. Trude's list of priorities, however he would move Park Improvements to #5, and Rehabilitation of Owner-Occupied Single Family Homes should be #2 as it better fits within the Focus 2000. Ms. Hankner stated she also feels that Park Improvements are not as high a priority as rehab of single family homes. MOTION/SECOND: Trude/Hankner to approve Resolution No. 4884, Approving the Priorities for Distribution of Ramsey County CDBG/Home Funds in 1996 with the substitute attachment as discussed. VOTE: 5 ayes 0 nays Motion Carried D. Consideration of Approval of 1996 Newsletter Printing Contract. Ms. Bennett explained that the city goes out for bids annually on contracting for printing of the city newsletter. This year the city only received one bid back which is from the same company who has been providing this service for several years. They have excellent expertise and have historically have been below any other bid that has come in. • Page 10 January 8, 1996 Mounds View City Council MOTION/SECOND: TrudeBlanchard to award the 1996 Mounds View Matters newsletter printing to Nystrom Publishing as recommended by staff. VOTE: 5 ayes 0 nays Motion Carried REPORTS: Retort of Council members: Quick - no report. Blanchard - no report. Hankner - no report. Trude - Ms. Trude noted that Northwest Youth & Family Services have relocated into their new building and they will be holding a building dedication on Thursday, January 11, 1996, 3-7 p.m., at 3490 Lexington Avenue No. in Shoreview. This facility will house a teen center which will be open with a no-charge policy. Report of Mayor Linke: no report. Report of City Administrator: no report.. Mayor Linke noted the next Council meeting will be held on January 22, 1996 at 7:00 p.m. The next Council work session will be held on February 5, 1996 at 6:00 p.m. The meeting was adjourned at 8:15 p.m. Respectfully submitted, Tamara D. Saefke Recording Secretary