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HomeMy WebLinkAboutMinutes - 1996/09/09 Page 1 September 9, 1996 Mounds View City Council PROCEEDINGS OF THE CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting September 9, 1996 Mounds View City Hall 2401 Hwy. 10, Mounds View, MN 55112 CALL TO ORDER The Mounds View City Council was called to order by Mayor Linke at 7:00 p.m. on September 9, 1996. • PLEDGE OF ALLEGIANCE ROLL CALL MEMBERS PRESENT: Mayor Linke, Council members Trude, Blanchard, Quick and Hankner ALSO PRESENT: Chuck Whiting, City Administrator Pamela Sheldon, Community Development Director Bruce Kessell, Finance Director Michael Ulrich, Director of Public Works Cathy Bennett, Economic Development Coordinator Bob Long, City Attorney ADDITIONS TO THE AGENDA: There were no additions to the Agenda. APPROVAL OF MINUTES: a. August 26, 1996 Regular City Council Meeting. MOTION/SECOND: Hankner/Trude to approve the minutes of the August 26, 1996 Regular City Council Meeting as presented. VOTE: 5, ayes 0 nays Motion Carried Page 2 September 9, 1996 Mounds View City Council ACCEPTANCE OF ADVISORY COMMISSION MINUTES: EDC Minutes -May 30, 1996: MOTION/SECOND: Hankner/Trude to accept the Economic Development Commission minutes for the meeting held on May 30, 1996, as presented. VOTE: 5 ayes 0 nays Motion Carried Ms. Trude stated she would like to receive the minutes in a more timely manner, (if necessary, even before approval) so that the Council can be kept up to date on what transpires at the advisory commission meetings. SPECIAL ORDER OF BUSINESS: There was no Special Order of Business scheduled for this meeting. CONSENT AGENDA: Mr. Whiting, City Administrator read the Consent Agenda as follows: A. Approval of Resolution No. 5001, Approving Just and Correct Claims Against City Funds. B. Licenses for Approval Kennel -Renewal: Geri Grosslein, Residential MOTION/SECOND: Hankner/Quick to approve the Consent Agenda as presented. VOTE: 5 ayes 0 nays Motion Carried RESIDENTS REQUESTS AND COMMENTS FROM THE FLOOR. Mayor Linke explained that this portion of the meeting was designated for anyone who wished to speak to the Council on items that were not on the Agenda. There were no questions or comments from the floor. PUBLIC HEARINGS: Public Hearing Considering the Adoption of Ordinance No. 589, an Ordinance Relating to Flood Plain Zoning and Flood Control Regulations and Amending Title 1300, Chapter 1301, Sections • 1301.04, 1301.06, 1301.07, 1301.10, 1301.11, 1301.12, 1301.13, 1301.14, 1301.15 and 1301.16 of the Mounds View Municipal Code. • Page 3 September 9, 1996 Mounds View City Council Mayor Linke opened the Public Hearing at 7:12 p.m. Ms. Pam Sheldon, Community Development Director explained that this ordinance was introduced at the August 26, 1996 meeting. She noted that the changes have been made to bring the city's Flood Plain Zoning District into compliance with federal law and were recommended by the Minnesota Department of Natural Resources. The changes have been reviewed by the City Attorney. The Planning Commission has reviewed the changes at two different meetings and they have recommended approval. Mayor Linke closed the Public Hearing at 7:16. p.m. He asked that the Council consider Council Business 11(B) at this time, which pertains to the adoption of this ordinance. COUNCIL BUSINESS: B. Consideration of the Adoption of Ordinance No. 589, an Ordinance Relating to Flood Plain Zoning and Flood Control Regulations and Amending Title 1304, Chapter 1301, Sections 1301.04, 1301.06, 1301.07, 1301.10, 13p1.11, 1301.12, 1301.13, 1301.14,1301.15, and 1301.16 of the Mounds View Municipal Code. MOTION/SECOND: Hankner/quick to Approve the Adoption of Ordinance No. 589, and to waive the • reading thereof. ROLL CALL VOTE: Hankner yes Blanchard yes Trude yes Quick yes Linke yes MOTION CARRIED: 5 - 0 A. Mounds View Public School District #621, Discussion of 1997-98 School Budget. Ms. Jan Witthuhn, Mr. Carl Colmark and Mr. Dan Hoverman were present to provide information in regard to the projected budget cuts in District #621 for the 1997-98 school year. Mr. Cohnark provided a handout which detailed the projected revenues and expenditures for both the 1996-97 school year and the 1997-98 school year. He also provided information as to how the revenues were calculated and the budget reductions that have taken place since 1992. Mr. Colmark stated the school district has provided this information to try to show that they have done all that they can to live within the budget constraints and to control their growth and expenditures. Mr. Hoverman explained that the proposed budget cuts will cause a very significant cut to the services which will be available to the kids in the school system and presents a serious problem. They feel that they have taken responsible steps to deal with the budget cuts and they plan to be very active in the legislative process. He encouraged anyone who is interested to become actively involved in this process. i Mr. Duane McCarty, 8060 Long Lake Road, asked what the impact is from Tax Increment Financing Districts and the captured increments on the school district, and what the school districts' losses are., Page 4 September 9, 1996 Mounds View City Council Mr. Cohnark explained that for every dollar that is collected from Tax Increment Financing they apply it to the taxes in the school district and the state reduces the general education revenue for that. He does not know specifically what that revenue would be. C. Consideration of Approval of New Fencing for the Silver View and City Hall Athletic Fields. Mr. Whiting noted that a discussion was held between council and staff at a work session in regard to adding new outfield fencing for Silver View and City Hall Park athletic fields. Three bids were received. The low bidder was Town & Country Fence in the amount of $25,716.00. Staff is requesting Council approval to remove the current fencing and replace them with new 10 foot high fencing at Silver View Park and City Hall Park. The project would be funded with Park Improvement Funds, monies received as Park Dedication fees. MOTION/SECOND: QuickBlanchard to award the bid for fence replacement to Town & Country Fence in the amount of $25,716.00. VOTE: 5 ayes 0 nays Motion Carried D. Surface Water Abandonment for Pedestrian Bridge Construction. Mr. Ulrich, Director of Public Works, explained that at the last council work session, Rocky Keen and Steve Campbell were present to discuss eight options for the removal of the storm water pond for the proposed pedestrian bridge. The options ranged in cost from $20,000 to $223,000. After some discussion amongst the staff, it was felt either option # 1 or #2 would be the most economical and preferable way of removing the storm water pond; this was also felt to be the best options by BRW who indicated that Option #2 would be the preferable option. They indicated, however that they would like approximately $3,000 added to the $27,000 to include some decorative rock and structure around the protruded corrugated metal pipes to provide a more aesthetically pleasing situation. Staffrequested Council authorization to proceed with a meeting with the two engineering firms to discuss what type of arrangements can be made in regard to designing, etc. of the project. Ms. Trude asked if Option #2 will reduce the cost of the bridge. Mr. Ulrich explained that if the pond were to stay and was reconstructed to function, it would cost approximately $40,000. (This cost would not be incurred if the council authorized Option #2.) Ms. Hankner asked if this cost would be in addition to the $180,000 which has already been committed for the project. If so, she wondered where the additional money would come from. Mr. Ulrich stated it is proposed to come from the Surface Water Management Fund. Mr. Quick asked if the city had an alternative way of designing the bridge. Mr. Ulrich stated the alternate method would be utilizing a switch back design. If this were approved, Option #2 would not be necessary. Page 5 September 9, 1996 Mounds View City Council MOTION/SECOND: Trude/Linke to Approve Option #2 and to Authorize Staff to negotiate with the two engineering firms to determine who will do what work and to authorize the expenditure from Surface Water Management Funds up to $30,000. Ms. Hankner noted that this is an over expenditure of the project and perhaps the city should consider calling off the project rather than trying to spend more money to make up for things that were not done previously. Ms. Trude stated she feels this is an enhancement that many people in the community would like to see even if they don't support the bridge. This would enhance the appearance on Highway 10's business district. Mr. Quick noted that he had suggested removing the pond at the time that Long Lake Road was reconstructed but he did not receive support of this at that time. He is not in favor of adding the extra cost to the pedestrian bridge project. Ms. Blanchard stated she would prefer that the city did not have to spend the additional money, however if the city were to approve the switch back design, she is afraid the bridge would not be used and it is not feasible to build the spiral design with the pond below it. • VOTE: 3 ayes 2 nays (Quick/Hankner) Motion Carried E. Consideration of Removing Resolution No. 4993, Authorizing the Rental of the Bel Rae Facility for Select Events to Private Users on an Interim Basis From the Table. MOTION/SECOND: Trude/Blanchard to Remove Resolution No. 4993, Authorizing the Rental of the Bel Rae Facility for Select Events to Private Users on an Interim Basis From the Table. VOTE: 4 ayes 1 nay (Hankner) Motion Carried F. Consideration of Resolution No. 4993, Authorizing the Rental of the Bel Rae Facility to Private Users on an Interim Basis. Ms. Cathy Bennett, Economic Development Coordinator, explained that when this item was tabled, the Council directed staff to prepare estimated costs and revenues for 1996 for the rental of the Bel Rae to private users and also to review with the City Attorney the option of allowing the consumption of alcohol for private events. Ms. Bennett noted that the City Attorney felt the best way to allow alcohol use at the facility is to issue temporary liquor licenses to private vendors that already hold on-sale liquor licenses in Mounds view and the adjacent communities. In discussing this with Mounds View's insurance provider it was felt this option would remove the liability burden from the City to the license holder. The city would also require proof of dram shop insurance with-the temporary license. It was also recommended that the city also have the option of requiring the hiring of a police officer for events that involve liquor (this would be up to the Police Chief s discretion). Page 6 September 9, 1996 Mounds View City Council Ms. Bennett noted that an ordinance to allow the city to issue temporary liquor licenses to establishments that are already in Mounds View and adjacent communities will be prepared by the City Attorney and it will be brought before the council at the September 23rd meeting, based upon approval of Resolution No. 4993. Ms. Bennett noted that the estimated costs and revenues for the rental of the facility were brought before the council as well and it appears, based on those estimations, that the fees proposed will cover the costs of holding the events and may even subsidize non-paying programs. Ms. Hankner asked if allowing liquor consumption in the facility will allow for mixed uses. Ms. Bennett stated she expects in the interim there will only be one use in the facility at a time. She will see that language is incorporated to specify this. Ms. Hankner asked if a sunset date should be included in the resolution. Ms. Bennett noted that the resolution refers to the use of the facility on an "interim basis". The rental agreement has a 30 day cancellation policy which allows the city to cancel the event with a 30 day notice. Mr. Long, City Attorney, explained that he would recommend that the EDA sign a Quit Claim Deed to the City for the ownership of the facility so that there would only be one political subdivision involved in the transactions in the event of a liability. A discussion followed as to whether policies relating to the Bel Rae should be considered by the Economic Development Administration rather than the City Council. MOTION/SECOND: Blanchard/Trude to Approve Resolution No. 4993, Authorizing the Rental of the Bel-Rae Facility for Private Users on an Interim Basis. VOTE: 4 ayes 1 nay (Hankner) Motion Carried G. Consideration of Setting a Work Session to Discuss the Bel Rae Survey Results and Planning Process in Regards to the Facility. MOTION/SECOND: LinkeBlanchard to set a Council Work Session for Wednesday, September 18th at 6:30 p.m, in the Conference Room to discuss the survey results and the planning process for the Bel-Rae facility. VOTE: 5 ayes 0 nays Motion Carried H. Consideration of Resolution No. 5002, Authorizing Officials to Execute Various Financial Documents For and On Behalf of the City of Mounds View. Mr. Kessell, Finance Director, explained that in the past the City has authorized individuals to execute fmancial documents for the city. However, whenever there has been a changeover in staff, a new resolution needs to be approved and executed. He would like to recommend that a resolution be adopted which would change the designated people to designated positions. Page 7 September 9, 1996 Mounds View City Council Ms. Trude stated she is somewhat uncomfortable with the number of options listed in the resolution. In particular, she had concern over giving the authority over to a "designee". She noted she would prefer to change it to "authorized designee". MOTION/SECOND: TrudelBlanchard to Approve Resolution No. 5002, Authorizing Officials to Execute Various Financial Documents For and On Behalf of the City of Mounds View, AS AMENDED (changing all "designee" to "authorized designee". VOTE: 5 ayes 0 nays Motion Carried I. Consideration of Resolution No. 5003, Setting the 1997 Preliminary Budget Levy Resolution and Hearing Dates. Mr. Kessell explained that State Law requires that on or before September 15th, all cities pass a resolution setting the maximum levy for the next budget year, adopting a preliminary budget and setting dates for Public Hearings. The city is proposing that the official Public Hearing for the budget be held on Monday, December 4, 1996 at 6:00 p.m. If necessary, it can be continued to December 11th at 6:00 p.m. The Informational Meeting will be held on October 28, 1996 at 7:00 p.m. • Mr. Kessell explained that the council has discussed three different proposals for the proposed property tax levy for 1997, and Resolution No. 5003 has set this preliminary levy at 3.5%. The preliminary levy that the council sets is the maximum levy. MOTION/SECOND: Quick/Linke to Approve Resolution No. 5003, Certifying the 1997 Proposed Operating Budget and Property Tax Levy and Setting the Date for a Public Hearing on Said Budget and Levy Pursuant to State Statutes. J. Presentation of Proposed Quad Ice Rink. Mr. Gordie Voss gave a brief update as to the status of the proposed quad ice rink. At this time, they are waiting to hear from Ramsey County as to what participation they may want to have with the project. He explained that the proposed quad ice rink is a $10,000,000 project.. Of this, $500,000 is to come from the Amateur Sports Commission, and $500,000 from subscribers to each of the four rinks. Approximately $7,500,000 would be debt fmancing based on General Obligation Bonds from Anoka County. If Ramsey County is willing to take one sheet of ice and also agreed to provide the capital for the fourth rink, he feels they would be able to get the securities necessary. The only other option would be for Brooklyn Park to commit to the fourth rink. The fourth rink is necessary in order for the project to be feasible and a commitment must be obtained before the end of the month in order to get funding. K Anoka-Blaine Airport Issues Status Report. Mr. Long, City Attorney explained that he had met with MAC officials to attempt to obtain documents that were required to be implemented and adopted pursuant to the decree. One of these requirements was that MAC adopt a Noise Abatement Strategy for the Blaine/Anoka Airport. At this time, there is only a revised draft of this Noise Abatement Strategy, dated August 1996. Therefore it appears that the decree has not been complied to. At the council work session, he recommended that the Council direct him to send a letter to MAC informing them that they appear to be in violation of the decree by failing to implement the Page 8 September 9, 1996 • Mounds View City Council Noise Abatement Strategy. He would also suggest that they be offered an opportunity to come to a scheduled meeting of the Airport Task Force and get some Noise Abatement Strategy guidelines adopted that would address the issues that have been addressed by concerned citizens. MOTION/SECOND: HanknerBlanchard to direct the City Attorney to further investigate this issue, to look into the possibility of litigation, and to authorize staff to organize a Task Force Committee meeting. VOTE: 5 ayes 0 nays Motion Carried REPORTS: Report of Council members: Trude: Ms. Trude stated she recently learned that one of the jets flying low was actually out on a publicity event. This may be something the Task Force can prohibit as well as provide some stipulations on the hours that these jets can arrive at the airport. Ms. Trude also stated she had received a telephone call from a resident at the Town's Edge Terrace in regard to a number of concerns about the safety of some of the homes that are being resold in the park. This person would like to come to the Council Work Session in October and discuss some of these issues. Hankner: No report. Blanchard: No report. uick: No report. Report of Mayor Linke: No report. Report of Administrator: No report. Report of Staff: Mr. Ulrich noted that the remaining base course of asphalt should be laid on Wednesday. The remaining sidewalk and driveway approaches will take place next week. The boulevard restoration will commence after that. Mr. Ulrich thanked the residents for their patience during this project. Resort of Attornev: No report. Mayor Linke noted that the next Council meetings will be held on Monday, September 23, 1996 at 7:00 p.m. and on Wednesday, September 18th at 6:30 p.m. (Bel-Rae Survey results). The next Council Work Session will be held on October 7, 1996. Mayor Linke adjourned the meeting at 9:02 p.m. Respectfully submitted, ,A ~ ~~~~ ~~j~~v ~ ~amara D. Saeflce Recording Secretary