HomeMy WebLinkAboutResolution 7725 RESOLUTION NO. 7725
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVAL TO INITIATE THE PROCESS TO FILL THE PENDING VACANT
ACCOUNTANT POSITION
WHEREAS, the Mounds View Finance Department will have a vacancy in the
Accountant position effective April 22, 2011, due to the planned retirement of the
incumbent; and
WHEREAS, the Accountant position is an essential and vital position in the
operations of the finance department by handling many of the day -to -day operations of the
department; and
WHEREAS, it would be beneficial for the City to hire a replacement before the
incumbent retires to take advantage of the incumbent's skills and knowledge to assist in
training the replacement accountant to make the transition as smooth as possible; and
WHEREAS, it may take several months to fill the pending position vacancy.
NOW, THEREFORE, BE IT RESOLVED that the Mounds View City Council does
hereby authorize initiating the process to fill the pending vacancy and authorize advertising
for the position of accountant.
Adopted this 24th day of January 2011.
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Jim Ericson, City Administrator
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POSITION DESCRIPTION
Position Title: Accountant
Department: Finance
Accountable To: Finance Director
Status: Exempt
PRIMARY OBJECTIVE OF POSITION
Performs technical and administrative accounting work in maintaining the fiscal records and systems of
the City and in preparing accurate and timely reports to management, City Council and general public.
SUPERVISION RECEIVED
Works under the general guidance and direction of the Finance Director.
SUPERVISION EXERCISED
May supervise administrative or accounting clerks or other part-time or temporary staff as assigned.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Prepares periodic reports. Assists in the preparation of the annual financial report and other
County, State, or Federal reports.
Makes journal entries to balance and close monthly /yearly books in general ledger, revenue and
expense accounts; reconciles general ledger and subsidiary accounts.
Prepares financial reports on water, sewer, storm water, and street light revenues and expenses.
Performs periodic financial studies and analyses.
Assists the Finance Director in the operation and maintenance of the City's central financial
computer system.
Maintains accounts receivable and other subsidiary records.
Assists in preparation of year -end reports.
Prepares monthly and other financial reports to assist management and governing bodies in
evaluating the financial condition of the City.
Prepares trial balances, audit schedules, work papers, and other information to assist auditors in
performing audits of city accounts /activities.
Reviews invoices for payment to ensure propriety, investigates and resolves discrepancies and
processes invoices for timely payments.
Reconciles all bank statements and follows through to resolve discrepancies that may occur.
Monitors daily cash flow activities and transfers monies to ensure proper account balances.
PERIPHERAL DUTIES
Provides back -up to other related positions including payroll processing.
Communicates with the Finance Director the performance of other staff within the department.
Assists other staff within the department in developing and achieving their full potential by
communicating policies and duties, providing guidance and direction, preparing them for
additional duties as they become available, and setting desired standards for conduct and work
performance.
MINIMUM QUALIFICATIONS
Education and Experience:
(A) Graduation from an accredited four -year college or university with a degree in accounting,
finance, business or public administration, or a closely related field, and
(B) One (1) year of progressively responsible municipal accounting or finance work, or
(C) Any equivalent combination of education and experience.
NECESSARY KNOWLEDGE, SKILLS AND ABILITIES
(A) Working knowledge of modern governmental accounting theory, principles, and practices;
considerable knowledge of internal control procedures and management information
systems; working knowledge of office automation and computerized financial applications;
some knowledge of public finance and fiscal planning; working knowledge of payroll and
accounts payable functions; considerable knowledge of budgetary, accounting and
reporting systems, GAAFR, GAAP and GASB;
(B) Skill in operating the listed tools and equipment;
(C) Ability to prepare and analyze complex financial reports; ability to maintain efficient and
effective financial systems and procedures; ability to accurately account for city funds;
ability to establish and maintain effective working relationships with employees, and city
officials; ability to communicate effectively, orally and in writing.
SPECIAL REQUIREMENTS
None.
TOOLS AND EQUIPMENT USED
Personal computer, including spreadsheet and word processing software; central financial computer
system; telephone; 10 -key calculator; copy machine.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear. The
employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls;
and reach with hands and arms.
The employee must occasionally lift and /or move up to 25 pounds. Specific vision abilities required by this
job include close vision and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters
while performing the essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
SELECTION GUIDELINES
Formal application, rating of education and experience; oral interview and reference check; job related
tests may be required.
The duties listed above are intended only as illustrations of the various types of work that may be
performed. The omission of specific statements of duties does not exclude them from the position if the
work is similar, related or a logical assignment to the position.
The job description does not constitute an employment agreement between the employer and employee
and is subject to change by the employer as the needs of the employer and requirements of the job
change.
Approval: Approval:
Supervisor Appointing Authority
Effective Date: Revision History: 042006 (Reviewed)
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