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HomeMy WebLinkAboutMinutes - 1995/11/13RPPROVED Page 1 November 13, 1995 Mounds View City Council PROCEEDINGS OF THE CITY COUNCIL CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOTA Regular Meeting November 13, 1995 Mounds View City Hall 2401 Hwy. 10, Mounds View, MN 55112 CALL TO ORDER The Mounds View City Council was called to order by Mayor Linee at 7:00 p.m. on November 13, 1995. PLEDGE OF ALLEGIANCE ROLL CALL MEMBERS PRESENT Mayor Linee, Council members Trude, Blanchard and Quick ALSO PRESENT: Samantha Orduno, City Administrator, Paul Harrington, Community Development Coordinator ADDITIONS TO THE AGENDA: Ms. Orduno stated she had two Resolutions to be added to the agenda; Resolution 4845 Establishing Compensation for the Interim City Administrator, and Resolution 4846, Authorizing Purchase of a Network File Server and Software Upgrades. Mayor Linee stated be had one item he would add at the end of the meeting. APPROVAL OF MINUTES: Council member Trude noted a change to the October 23, 1995 minutes; Page 10, Lines 27 & 28, should be changed. The second sentence should be changed to say "She stated that letters were signed by about twenty people in favor of the bridge". The following sentence should be inserted "These letters only resulted in one phone call against the bridge." Also page 12, Line 14, roadway should be changed to "highway". The following sentence should state "as far as designing the structure". MOTION/SECOND: Quick/Trude to Approve the Regular Council Meeting Minutes from October 23, 1995 AS AMENDED. ACCEPTANCE OF ADVISORY COMMISSION MINUTES: • Page 2 Novem ber 13, 1995 Mounds View City Council ACCEPTANCE OF ADVISORY COMMISSION MINUTES: MOTION/SECOND: Blanchard/Trude to accept the minutes from the Economic Development Commission for the meetings of June 22, 1995, August 24, 1995 and September 28, 1995. VOTE: 4 ayes 0 nays Motion Carried MOTION/SECOND: Quick/Trude to accept the minutes from the Cable Committee meeting of October 12, 1995. VOTE: 4 ayes 0 nays Motion Carried SPECIAL ORDER OF BUSINESS: Mayor Linke noted that there was no Special Order of Business set for this meeting. Mayor Linke took this opportunity to welcome the Junior Girl Scouts Troop 1954 from Pinewood School. CONSENT AGENDA: Ms. Samantha Orduno, City Administrator read the Consent Agenda as follows: A. Adopt Resolution No. 4827, Adopting the Water Emergency and Conservation Plan. B. Approve Purchase of New Base Radio. C. Adopt Resolution No. 4834, Approving Premise Permits for the Lion's Club to Permit Charitable Gambling at the Mermaid and Robert's Off 10 in the City of Mounds View. D. Consideration of Contract for Utility Rate Study Proposal. E. Consideration of Resolution No. 4839, Approving Termination Agreement. F. Set Public Hearing for 7:05 p.m., Monday, November 27, 1995, to Consider Request for Conditional Use Permit, North Star Land Services. G. Set Public Hearing for 7:10 p.m., Monday, November 27, 1995, to Consider Request for Conditional Use Permit, Richard and Julie Oliverius. H. Set Public Hearing for 7:15 p.m., Monday, November 27, 1995, to Consider Request for Conditional Use Permit, Brian Daniels. . Page 3 November 13, 1995 Mounds View City Council I. Set Public Hearing for 7:20 p.m., Monday, November 27, 1995, to Consider Request for Rewning, Larry Beach. J. Set Public Hearing for 7:25 p.m., Monday, November 27, 1995, to Consider Request for Wetland Alteration Permit, Lewis Downing. K. Adopt Resolution No. 4833, Approving Just and Correct Claims Against City Funds. L. Licenses for Approval HVAC -Expires 6/30/96 -Peterson Penny (New) Window Installation -Expires 6!30/96 - Dorglass, Inc. (New) Sewer/Water -Expires 6/30/96 -Inland .Utility Construction (New) Mayor Linke asked if there were any council members who would like any items removed from the Consent Agenda. Council member Trade asked that Item (c) be removed from the Consent Agenda. MOTION/SECOND: TrudelQuick to approve approval of the Consent Agenda with the removal of Item (c). VOTE: 4 ayes 0 nays Motion Carried Discussion on Item (C) Adopting Resolution 4834 Approving Premise Permits for the Lion's Club to Permit Charitable Gambling at the Mermaid and Robert's Off 10 in the City of Mounds View. Ms. Trade stated she often has people in the community asking her where the pull tab proceeds are spent. She noted that a representative of the Lion's Club was present and asked if he would give the public a general overview of what the funds are used for. Bob Wharton, 7462 Spring Lake Road, was present of the Lion's Club to give information on where the past funds have been disbursed. He distributed a copy of the charitable donations from November 1993 to October 1995, noting that only about 30 % of the total amount that was given out went towards Lion's projects. The remainder was disbursed to projects within the local community. He proceeded to outline the Lion's Projects to which funds were designated. MOTION/SECOND: Trade/Blanchard to approve Item C. VOTE: 4 ayes 0 nays Motion Carried RESIDENTS REQUESTS AND COMMENTS FROM THE FLOOR: Page 4 November 13, 1995 Mounds View City Council Mayor Linke explained that this portion of the meeting was designated for anyone who wished to speak to the Council on items that were not on the Agenda. Duane McCarty, 8060 Long Lake Road, stated he wanted to bring something to the council and resident's attention that he noticed in the Star Tribune on November 2, 1995. This article was in regard to airport noise around the main airport and the substantial amount of complaints issued in regard to such noise. He stated the large number of complaints undoubtedly has an impact on the Metro Airport Commission. He stated he is aware that the noise has increased around the Anoka County Airport with the increase in construction and the use of the airport by higher than Class D & E aircraft. He asked that residents who are bothered by aircraft noise call #726-9411. He would like the City council to raise the issue one more time with residents of Mounds View and get an update on the airport and the construction phases. Ms. Orduno explained that Sue Webber who sits on the Airport Task Force came in and asked that a meeting be called of the Airport Task Force and she would like as many people at that meeting as possible. As soon as a date is set, the notice will be posted and Mr. McCarty will be contacted. Ms. Webber was present and stated she had tried contacting all of the members of the Airport Task Force and is waiting for a response. She anticipates that the meeting will be held late in the week of November 20th or early the following week. She will notify Ms. Orduno of the meeting date. PUBLIC HEARINGS: There were no Public Hearings scheduled for this meeting. COUNCIL BUSINESS: A. Consideration of the Construction of a Pedestrian Bridge Over Highway 10 in a Joint City/U.S. Department of Transportation Project. 3. Consideration of Resolution 4843, Amending the 1995 General Fund Budget to Pay for the City's Portion of the Construction of the Pedestrian Bridge over Highway 10. Mayor Linke explained that he had requested that this item be placed on the Agenda. The problems with the bridge have basically been in the area of financing of the bridge. The Council has looked at various financing options and until recently felt it may be necessary to look at a new tax levy to cover the cost. He explained that after hearing concerns expressed by residents, he went back and spoke with staff in the finance department. After reviewing all the information, he was able to come up with a list of potential finance sources that he is comfortable with. It has been his opinion that money for the bridge should be money that the city has now, not something from future funds. He just recently found out that between 1994 and 1995 the city did not use all of the interest from the Special Projects Fund and this amount could make up the difference that was needed instead of increasing taxes. He Page 5 November 13, 1995 Mounds View City Council came up with a list of proposed funding, however the council has not had a great deal of time to discuss this proposal in detail. He stated he has spoken with the auditor who has indicated that he does not see a problem in using these funds for this particular project. Mayor Linke stated he is aware that the council was not going to take action on this item until the November budget meeting, if they went through the budget process using tax money to fund the project. The new proposal does not have new tax funds involved in it. The proposal would involve amending the 1995 budget to allow for the transfers of funds to the project account as follows: - transfer of approximately $82,000 from the Franchise Fee Account from 1994-95; - transfer of approximately $41,000 from Special Projects Fund (interest); - transfer of $31,000 from the Undesignated General Fund (coming from the end of the 1994 budgetary year); - transfer of $25,000 from the Street Light Utility Fund; and - transfer of $10,800 from the Recreation Activity Fund. Mayor Linke stated this is his proposal. He does not know the feelings of the other council members. He felt this item should be brought up as there will not be a council work session between this meeting and the next. Ms. Blanchard stated she has a big problem with the proposal. She does not have a problem with the bridge itself, but rather with the presentation tonight. Residents were told at the last two meetings • ~ that a decision on this would not be made until November 29th. The residents who attended previous meetings are under the understanding that they have another week to prepare their positions and present them to the council. She does not feel that going ahead with this is being open to the people. Also, one of the council members is not present and she feels she also should be present and give input on this item. She would therefore, like to recommend that this item be tabled for two weeks. MOTION by Ms. Blanchard to table Item 11 (A) until the November 27 1995 council meeting. MOTION FAILS FOR LACK OF A SECOND. Council member Quick stated the council was talking about the budget and the discussion went around the fact that the budget they were dealing with included a 3 % tax levy, therefore the increase in the tax levy is what the council was referring to. Council member Trude stated this is also the way she recalls it. If people wanted to have their taxes raised for the bridge or not raised because of the bridge, then the council would need to make a decision at a tax payer hearing or that appropriate time. Since that time, the council has been able to work with the auditors and come up with funds that replace those tax funds so that it is not necessary to raise the levy. At that point, she does not think there will be any taxpayers complaining. The people who have contacted her as a council member includes a list of 72 names for the bridge and six against it. The six residents were against it because they were concerned it would impact them personally in their taxes next year. She believes that a lot of the people at the council meeting would be happy to see the council take action at an open forum. It is a public meeting, it is cable-televised and the Page 6 November 13, 1995 Mounds View City Council agenda has been published on the scrolling mechanism for about 5 - 6 days. She believes people are waiting for the progress to finally begin. Council member Blanchard stated her concern is that they as a council told people action would be taken on this at the November 29th meeting. That is her whole objection to this. Mayor Linke stated this was added to the agenda as per his request. The November 29th date that the council was talking about refers to putting it on the taxes and on November 29th (when there will actually be the budget hearing), he will present the reasons for the council action prior to the November 29th date. The council is proposing a 0 % levy increase to the budget for 1996. MOTION/SECOND: Trude/Quick to approve Resolution 4843, Amending the 1995 General Fund Budget to Pay for the City's Portion of the Construction of the Pedestrian Bridge over Highway 10. Mayor Linke proceeded to read Resolution 4843. He stated he understands Council member Blanchard's concerns but hopes she can support this resolution. Council member Trude explained that this proposal does not impact the taxpayers. VOTE: 3 ayes 1 nay (Blanchard) Motion Carried Ms. Blanchard explained that she voted against this for the same reasons voiced earlier. She feels there may be people who would have wanted to be present at this meeting to voice their comments. Also council member Hanker is not present and she feels all of the council members should be present to hear the new proposal. 1. Consideration of the Construction of a Pedestrian Bridge Over Highway 10 in a Joint City/U. S. Department of Transportation Project. Ms. Mary Saarion, Director of Parks, Recreation and Forestry was present and explained that BRW Engineering was one of six firms who came and presented a proposal to the city for services related to the construction of the pedestrian bridge over Highway 10. The panel recommended that the City enter into a contract with BRW to provide the necessary services and the city requested that they be present at the meeting to give a brief presentation. Two representatives of BRW Engineering were present to discuss the proposed project. They explained that there are two key elements that need to be addressed. One is functional -meaning it must work well, and the second element is aesthetic or visual appeal. They presented a number of slides showing examples of similar projects. Theresa Lexcen, 5229 Jeffrey Dr., asked if a Task Force will be put together to help with the architectural design of the bridge. Page 7 November 13, 1995 Mounds View City Council Mayor Linke stated at this time it has not been discussed. Due to limited funding, he was assuming the council would serve as the task force. The other members may have different feelings. Ms. Trude stated all of the proposals that the city received did recommend public support as there are a lot of different potential users. Every user has a different perspective and a different way of looking at something. The city will need to work with the business community also as it will be out in front of the storefronts. The council has not had an opportunity to really discuss this, but it will be put on a future agenda. 2. Consideration of Resolution No. 4842, Awarding the Contract to BRW, Inc. for the Engineering, Design and Inspection Services Related to the Construction of the Pedestrian Bridge Over Highway 10. Mayor Linke explained that he recently changed employers and he currently works for BRW Elness Architects. This is a completely separate company, with their own Board of Directors. There is no conflict of interest with this contract. Ms. Trude noted that the panel recommended that the award be contracted to BRW, Inc. in April, prior to Mayor Linke's employment with BRW Elness Architects. MOTION/SECOND: Quick/Trude to approve Resolution 4842, Awarding the Contract to BRW, Inc. for the Engineering, Design and Inspection Services Related tot he Construction of the Pedestrian fridge Over Highway 10. VOTE: 3 ayes 1 nay Motion Carried (Blanchard) 4. Consideration of Resolution 4844, Directing Staff to Coordinate in Conjunction with the Pedestrian Bridge Project the Removal of the Storm Water Detention Fond at the Northwest Corner of Highway 10 and Long Lake Road. Ms. Trude explained that the architects who came out to the site felt a better proposal could be put together if the fenced pond in front of Bridgemans could be eliminated. The council has directed staff to investigate this. MOTION/SECOND: Trude/Quick to approve Resolution No. 4844, Directing Staff to Coordinate in Conjunction with the Pedestrian Bridge Project the Removal of the Storm Water Detention Pond at the Northwest Comer of Highway 10 and Long Lake Road. VOTE: 3 ayes 1 nay (Blanchard} Motion Carried • Page 8 November 13, 1995 Mounds View City Council B. Consideration of Adoption of Ordinance No. 567, Amending Chapter 202 of the Municipal Code, Entitled, "Public Improvements". Mike Ulrich, Director of Public Works explained that at the September 26, 1995 Council meeting, a public hearing was held to introduce proposed amendments to Chapter 202 of the Municipal Code Entitled "Public Improvements". He proceeded to address these changes. Mr. Ulrich noted that this was the second and final reading of the ordinance. Ms. Trade stated she would like to see the changes publicized in the next city newsletter. MOTION/SECOND: Quick/Blanchard to approve the Adoption of Ordinance No. 567, Amending Chapter 202 of the Municipal Code, Entitled, "Public Improvements". ROLL CALL: Mayor Linke yes Council member Blanchard yes Council member Trude yes Council member Quick yes - Motion Carried - Mr. Ulrich noted that the introduction of Ordinance 560, which was the document entitled, Public Improvement Assessment Policy, should also be denied at this time. MOTION/SECOND: .Trude/Blanchard to deny Ordinance 560, which was the previously introduced assessment policy in June. VOTE: 4 ayes 0 nays Motion Carried C. Consideration of Joint Powers Agreement, Mounds View/New Brighton/Dynex Industries. Paul Harrington, Commututy Development Coordinator explained that in the Spring of 1995, Dynex Industries was given approval for development review for expansion of their facilities at 4851 Mustang Drive. As part of the review process, staff submits their plans to the Mounds View Police Department and the Mounds View Fire Department for review and comment. The Mounds View Fire Department asked that a fire suppression hydrant be put in on the south side of their property. The only availability of water on the south side of their property was off into the New Brighton water main. This necessitated the Joint Powers Agreement between the cities of Mounds View and New Brighton. An agreement has been drafted which is acceptable to both cities. He noted that this has been reviewed by the city's attorney as well. The City of Mounds View will be listed as the responsible party as far as maintenance, installation and charges for water. Brian Sjoberg of Dynex Industries has been contacted and informed that a supplemental agreement would need to be entered into between Mounds View and Dynex should the council approve the Joint Powers Agreement, transferring those responsibilities and liabilities to Dynex. Page 9 November 13, 1995 Mounds View City Council MOTIONlSECOND: Trude/Blanchard to approve the Joint Powers Agreement between the cities of Mounds View and New Brighton. VOTE: 4 ayes 0 nays Motion Carried D. Consideration of Resolution No. 4835, Approving Reclassification of Community Development Coordinator. Samantha Orduno, City Administrator, explained that this is per the Organizational Review Plan that was discussed in 1994 to reclassify the Community Development Coordinator position into a Community Development Director, with the recommendation that it be effective January 1, 1996, and commence at Step i, go to Step 2 after six months, Step 3 after one year, Step 4 after 2 years and Step 5 after three years. Ms. Trude stated she has had the pleasure of working with Mr. Harrington, as the council liaison to the Planning Commission and she knows that they appreciate the efforts that he puts into his job. They have seen some real progress in the community in the past two years under his direction. MOTION/SECOND: Trude/Quick to approve Resolution 4835, Approving the Reclassification of the Community Development Coordinator. VOTE: 4 ayes 0 nays Motion Carried E. Resolution No. 4845, Establishing Compensation of the Interim City Administrator. Mayor Linke noted that Mr. Harrington will be assuming Ms. Orduno's responsibilitiesuntil such time as a new City Administrator is hired. This resolution will includes salary compensation of an additional $1,000 per month and a $200 per month car allowance while he serves as Interim City Administrator. MOTION/SECOND: Quick/Blanchard to approve Resolution No. 4845, Establishing Compensation of the Interim City Administrator. VOTE: 4 ayes 0 nays Motion Carried F. Consideration of Appointing Interim Finance Coordinator and Setting Compensation. Samantha Orduno explained that the council needs to determine an Interim Finance Coordinator position and set compensation accordingly. The resolution outlines the conditions of that re- classification, creates Interim Finance Coordinator position and appoints Mary Tatarek to this position at a compensation of an additional $750.00 per month to her base pay. Her position as Accountant and Interim Finance Coordinator will be reevaluated subsequent to the new City Administrator being hired where a more permanent re-classification will be made consistent with the new Administrator's structure of the Finance Department. The compensation will be effective November 13, 1995 and will terminate upon the commencement of employment of a new Finance Director. MOTION/SECOND: Quick/Trude to approve Resolution No. 4840, Approving Mary Tatarek as Interim Finance Coordinator and Approving Interim Compensation. • • • Page 10 November 13, 1995 Mounds View City Council VOTE: 4 ayes 0 nays Motion Carried G. Consideration of Resolution No. 4837, Approving Contract with The Brimeyer Company, Ltd. for Executive Search Services. Mayor Linke stated that the city council authorized staff to seek proposals for search group for the process of recruiting a new City Administrator. Six proposals were received and The Brimeyer Gmup, Inc. submitted the best proposal. He noted that the city used The Brimeyer Group in the past, and they provided good service. MOTION/SECOND: Quick/Blanchard to approve Resolution No. 4837, Approving the Contract With The Brimeyer Company, Ltd. for Executive Search Services. VOTE: 4 ayes 0 nays Motion Carried Ms. Trude noted that the resolution does not state where the funds will come from for these services. Ms. Orduno stated this will be coming out of the fund balance. MOTION/SECOND: Trude/Quick to amend the motion as passed to include a statement that the funds would be coming from the Fund Balance of 1995. VOTE: 4 ayes 0 nays Motion Carried H. Resolution 4846, Authorizing the Purchase of a File Server Upgrade. Samantha Orduno explained that this item was discussed at the council work session. The budget allows for $4,000 for the purchase of a new network file server. Staff sent out requests for quotes and received from several companies that would place the file server within the $4,000. In addition, the city needs to upgrade its software packages to make sure that they have current registered software packages. That cost will be $4,463.00. Both of these items are budgeted, but due to the amounts they require council approval. MOTION/SECOND: Trude/Quick to Approve Resolution 4846, Authorizing the Purchase of a File Server Upgrade. VOTE: 4 ayes 0 nays Motion Carried I. Resolution 4847, Commending Samantha Orduno for Outstanding Performance as the Clerk Administrator for the City of Mounds View. Mayor Linke proceeded to read Resolution 4847. . Page 11 November 13, 1995 Mounds View City Council MOTION/SECOND: Mayor Linke/Council members Trude, Blanchard and Quick to Approve Resolution 4847, Commending Samantha Orduno for Outstanding Performance as the Clerk Administrator for the City of Mounds View. VOTE: 4 ayes 0 nays Motion Carried Mayor Linke took this opportunity to thank her for the time she spent with Mounds View. Ms. Orduno stated it has been a pleasure working with the City Council. staff and residents for giving her almost five years of the best times. Ms. Trude thanked Ms. Orduno for bringing a positive note to the city. REPORTS 1. Report of Council members: Quick - no report. Blanchard - no report. Trude - no report. 2. Report of Mayor Linke: no report. She thanked the Council, 3. Report of Administrator: Ms. Orduno stated she was sorry that Bill and Alice Frits could not be present at her last meeting -she will miss them dearly as well as many of the other residents who came regularly to city council meetings. She will also miss city staff. 4. Report of Staff: Mr. Harrington thanked Ms. Orduno on behalf of the staff, stating she was always supportive of staff, always encouraged them to be the most that they could be. The staff appreciates all of the faith that she always showed in them. Mr. Ulrich wanted to add an update on the water meter changeout program. He stated approximately 300 meters had been installed, however part of the system was not working with the phone system after installation. The problem has been corrected and installations will resume on Wednesday, November 22, 1995. He noted the MIU's will need to be changed on the meters that have already been installed, which is a slight inconvenience for the residents, however it is a five minute job and he apologized to residents asking for their cooperation. Mayor Linke noted that the next council meeting is scheduled for November 27, 1995. The next council Work Session is on December 4, 1995. The Truth in Taxation Hearing is on November 29, 1995 and he explained that council will be proposing a 0 ~O levy increase. • • Page 12 November 13, 1995 Mounds View City Council Mayor Linke adjourned the meeting at 8:40 p.m. Respectfully submitted, /Y Tamara D. 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