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HomeMy WebLinkAboutMinutes - 2010/10/25 PROCEEDINGS OF THE MOUNDS VIEW CITY COUNCIL oD CITY OF MOUNDS VIEW RAMSEY COUNTY, MINNESOT Regular Meeting October 25, 2010 Mounds View City Hall 2401 Highway 10, Mounds View, MN 55112 7:07 P.M. 1. MEETING IS CALLED TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL: Flaherty, Stigney, Hull, Mueller, Gunn. NOT PRESENT: None. 4. APPROVAL OF AGENDA A. Monday, October 25, 2010, City Council Agenda. MOTION /SECOND: Mueller/Hull. To Approve the Monday, October 25, 2010, agenda revised as of October 25, 2010 at 3:30 p.m. Ayes 5 Nays 0 Motion carried. 5. PUBLIC INPUT Doug Solmonson, 7820 Woodlawn Drive, thanked the Council for all they do for the City. He explained the bus route during snow emergencies changes which affects the residents in the City. No one knows when this is going to happen. Mr. Solmonson questioned if the maintenance crew could plow the bus routes first to assure the bus can stay on schedule. Mayor Flaherty suggested that staff contact Metro Transit to inquire why the route was changed in times of snow emergencies. If the City could assist with this situation, this would be done. City Administrator Ericson agreed with this recommendation and stated he would speak with Metro Transit to see if there was a way to provide notification of future snow emergencies. 6. SPECIAL ORDER OF BUSINESS None. 7. COUNCIL BUSINESS Mounds View City Council October 25, 2010 Regular Meeting Page 3 following three names was certified by the commission: Craig Swalchick, Ryan Hegarty and Andrew Cherland. The top candidate on the list is Craig Swalchick. A successful background investigation was conducted on Mr. Swalchick. Staff from the Police Department have met with Mr. Swalchick and recommends he be hired to the position. Police Chief Kinney seeks Council approval to proceed with appointing Craig Swalchick to the position of Public Service Officer at the step one pay rate according to the AFSCME labor union contract effective October 26, 2010. The current step one rate of pay is $12.73 per hour. Council Member Stigney questioned if one quarter of the PSO's time was paid by the Economic Development. Finance Director Beer indicated this was the case. MOTION /SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 7690, Authorizing the Hire of Craig Swalchick to the PSO Position with the Mounds View Police Department. Ayes 5 Nays 0 Motion carried. C. Resolution 7684, Authorizing INSPEC, Inc. to Prepare a Roof Management Program and Perform Roof Repair Administration Services. Public Works Director DeBar stated Public Works has been investigating the reoccurring roof issues this past year, including a comprehensive roof management program proposal for all City owned buildings. This proposal was presented and discussed at the October 4, 2010 work session and considered for approval at the October 11, 2010 regular Council meeting. The Council seems to be on -board with the proposal, but the City Attorney had a concern with the dispute /resolution article of the consultant- supplied agreement being considered. The Council instructed staff to work with the City Attorney to revise the INSPEC agreement or draft an entirely separate agreement similar to the City Forestry consultant agreement. The City Attorney has reviewed the document and approved the revisions. Public Works Director DeBar indicated this agreement is similar to what was drafted for the City Forestry services. City staff that the City Council consider adopting Resolution 7684 authorizing INSPEC to prepare a Roof Management Program and perform roof repair administration services for the higher priority repairs stemming from the Program evaluation. The total fee proposal is $11,400; however, this fee does not include any non destructive testing that might be required for some roof evaluations. A 10% contingency ($1,100) is recommended to be added to this amount for a budget amount not to exceed $12,500. Council Member Mueller stated the contract completion date was on or before March of 2011. She questioned if the contract would then expire if not completed. Public Works Director DeBar indicated this was an established deadline, but the work would be completed by INSPEC before March. Mounds View City Council October 25, 2010 Regular Meeting Page 5 Public Works Director DeBar indicated staff received a quote for re- upholstering the existing 37 pieces of furniture and a quote for new furniture. (MinnCor will also sand down and refinish certain areas on the arms of the chairs where patrons have defaced them.) MinnCor has also offered to loan the City extra furniture that they have in storage during the re- upholstering. It is estimated that the furniture will be picked up and delivered in 3 different phases. As the furniture is taken out to be re- upholstered, the loaned furniture can be moved to "fill in" the vacant areas. Re- upholstery $16,222.93 (total cost that also includes pickup and delivery) New $27,927.51 (total cost that also includes pickup and delivery) MinnCor also provided a quote for (16) new wooden chairs and (2) accent tables at the total cost of $2,154.61. Public Works Director DeBar received a cost for (3) brochure /newspaper wall racks in the total amount of $401.40 which includes sales tax and shipping. Staff also received a quote from the Best Buy Government Accounts division for (2) 32" Flat screen televisions to be mounted in the commons areas at the cost of $427.49 each for a total price of $854.98 (includes sales tax). Wall mounting brackets will also need to be purchased. The cost, including sales tax, is $96.18 each for a total of $192.36. Finally, Staff received 3 quotes for the purchase of (2) customized 4'x9' floor mats. The low bid came from Minuteman Press: $207.60 each (includes sales tax) No setup charges. A total cost of $415.20. Public Works Director DeBar recommended the following: Re- upholster the existing furniture in the amount of $16,222.93 Purchase (16) wooden chairs and (2) accent tables in the amount of $2,154.61 Purchase (3) Wall Magazine Racks in the amount of $401.40 Purchase (2) Flat Screen televisions in the amount of $854.98 along with mounting brackets of $192.36 Purchase (2) 4'x9' indoor floor mats with the City's logo woven into the fabric for $415.21 Public Works Director DeBar indicated the total cost of the recommended improvements is $20,241.49. A 5% contingency ($1,008.52) is recommended to be added to this amount in the event that other miscellaneous sales tax, shipping/handling or other unknowns are discovered. This would set the budget amount not to exceed $21,250.00. Council Member Stigney asked if there was funding set aside for the heating/air conditioner unit replacement. Public Works Director DeBar indicated the Community Center Fund would cover the expense for the RTU. The furniture improvements would come out of a Special Projects fund. In addition, the roof repair would be completed out of the Special Projects fund. Council Member Stigney requested that future purchases come out of the Community Center Fund and not out of Special Project funds. Mounds View City Council October 25, 2010 Regular Meeting Page 7 Council Member Hull indicated he spoke with a resident in favor of Alternate B with no additional parking lane. Public Works Director DeBar indicated all streets have to allow for parking, especially State -Aid streets. A minimal standard may have to be created by the Streets and Utilities Committee. Council Member Mueller questioned if the parking lane could be used as a trail for pedestrian traffic and bicycles. Public Works Director DeBar explained the parking lane would not be a designated trail but pedestrian traffic could be in this area. Council Member Mueller asked if there would be two hour parking near the apartment complex. Public Works Director DeBar indicated this has not been discussed by the Streets and Utilities Committee. Jim Battin, Streets and Utilities Committee member, explained the Area D street improvement program was below the limits for Rice Creek Watershed impervious surface requirements. He indicated that a future joint meeting with the Park and Rec Committee to discuss the parking lot situation at Lambert Park. Public Works Director DeBar noted several homes along Jackson Drive have extremely short driveways. The City does not want to negatively impact any property with the improvements and may have to put a bend in the road to assure that this does not occur. Mayor Flaherty questioned if Jackson Drive was posted no parking at this time. Public Works Director DeBar stated the road was only posted "No Parking" near the park. MOTION /SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 7693, Approving a Non Standard Street Design for Jackson Drive in Area D of the Street and Utility Improvement Program. Council Member Hull stated he was in favor of Alternate B, as this was the recommendation from the majority of the residents. Ayes 4 Nays 1 (Hull) Motion carried. F. Resolution 7694, Approving the Construction of a Concrete Sidewalk along County Road H2 Between County Road 10 and Jackson Drive with Area D of the Street and Utility Improvement Program. Public Works Director DeBar stated that the Street and Utilities Task Force developed street standards for use in the Street and Utility Improvement Program. He indicated the Sidewalk Trailway Plan approved with the Comprehensive Plan identifies County Road H2 as a future pedestrianibicycle corridor. Since Area D of the Program includes reconstruction of St. Stephen Street, Pinewood Court, and Jackson Drive, there is an opportunity to construct a portion of this proposed sidewalk with the Area D project. In addition, storm sewer is required to be extended from Jackson Drive to Pinewood Court to provide better drainage from the court. The storm Mounds View City Council October 25, 2010 Regular Meeting Page 9 Approving the Construction of a Concrete Sidewalk along County Road H2 between County Road 10 and Jackson Drive with Area D of the Street and Utility Improvement Program. Ayes 5 Nays 0 Motion carried. 8. CONSENT AGENDA Mayor Flaherty asked to remove Item C. Council Member Stigney asked to remove Item H. A. Licenses for Approval. Comm. B. Resolution 7689, Approving Lease and Aeeess Easement with Dell 7 C. Resolution 7687, A pprov i ng the 20 10 Labor Agreement ent w ith LE 2nd. (Patrol). D. Resolution 7688, Approving the 2010 Labor Agreement with LELS 232 (Sergeants). E. Schedule a Public Hearing for Monday, November 22, 2010, at 7:05 p.m. to Approve the 2011 Fee Schedule. F. Set an Executive Session of the City Council for October 25, 2020, Immediately Following Regular Council Meeting, to Discuss Labor Negotiations. G. Electing to Retain the Statutory Tort Limit on Liability for the 2011 Insurance Policies. U R eso l u ti on ^7695 A u th or i z i ng A e hit ee t M,...i....,ieni i ne. t 17.Eplae., an 8 14 Ton Roof Top Unit at the Mounds View Community Center. MOTION /SECOND: Mueller Stigney. To Approve the Consent Agenda, Items A, D, E, F and G. Ayes 5 Nays 0 Motion carried. C. Resolution 7687, Approving the 2010 Labor Agreement with LELS 204 (Patrol). Mayor Flaherty requested staff review the items agreed to within the Contract. City Administrator Ericson reviewed the agreed upon terms between the City and LELS 204 after completing arbitration. It was determined the officers would have no wage increase for the year but would have an increase in the health insurance contribution. MOTION /SECOND: Flaherty/Mueller. To Waive the Reading and Adopt Resolution 7687, Approving the 2010 Labor Agreement with LELS 204 (Patrol). Ayes 5 Nays 0 Motion carried. Mounds View City Council October 25, 2010 Regular Meeting Page 11 Ayes 5 Nays 0 Motion carried. B. October 11, 2010, Executive Session Minutes. MOTION /SECOND: Flaherty/Hull. To Approve the October 11, 2010, Executive Session meeting minutes as corrected. Ayes 5 Nays 0 Motion carried. 11. REPORTS A. Reports of Mayor and Council. Council Member Mueller asked that all residents be safe this weekend with Trick or Treater's walking the streets this Sunday. She encouraged all to attend the Pinewood parade on Friday afternoon, along with other events planned by local churches. Council Member Mueller indicated the Mounds View Festival in the Park Committee was seeking volunteers to assist with planning next year's event, scheduled for August 20, 2011. She explained the Committee meets at City Hall on the third Tuesday of the month at 7:00 p.m. Mayor Flaherty updated the Council on the TCAAP property. The GSA has had two bidder's conferences and was now compiling an invitation for bid. He indicated he would keep the public posted on when the auction was scheduled to take place. Mayor Flaherty stated Si Simon of Simon's Sporting Goods Shop passed away last week at the age of 87. The Council sends their condolences to his family and thanks him for his many contributions to the City of Mounds View. City Administrator Ericson added that Alice Frits passed away this past week. The Council sends their condolences to her family as well. B. Reports of Staff. 1. Finance Quarterly Report Finance Director Beer reviewed the quarterly financial report with the Council in detail. He explained revenues were down in the general fund for 2010, in a large part due to the reduction in local government aid. The Community Center Fund has a deficit of $66,000, but payments would be made into this fund in the fourth quarter. Rental revenues were down, but a new client has signed on for rental services. Investments were gaining little interest at this time, but inflation was remaining low. Finance Director Beer indicated the Finance Department would be working on the 2011 budget for the Truth in Taxation meeting scheduled for December 6, 2010 at 6:00 p.m. and continued to December 13, 2010 at which time the Council will need to adopt the budget and tax levy. Mounds View City Council October 25, 2010 Regular Meeting Page 13 14. ADJOURNMENT The meeting was adjourned at 9:52 p.m. Transcribed by: Carla Wirth Timesaver Off Site Secretarial, Inc.