HomeMy WebLinkAboutMinutes - 1993/04/12~ ,~.G i ;
CITY OF MOUNDS VIEW
~ CITY COUNCIL
APRIL 12, 1993
7:00 P.M.
A'G~~DA
The City Council is provided background information for agenda items in
advance by staff and appointed commissions, committees and boards.
Decisions are based on this information, as well as City policy and
practices, input from constituents and a Councilmember's personal
judgement. If you have comments, questions or information regarding an
item on the agenda, please step forward to be recognized by the Mayor
during the "Residents Requests and Comments From the Floor" item on the
agenda. Please state your name and address for the record. All comments
are appreciated. A copy of aZ1 printed materials relating to the agenda
item is available for public inspection at the Recording Secretary's Table.
1. CALL TO ORDER
• 2. PLEDGE OF ALLEGIANCE
3. ROLL CALL - Linke
Wuori Quick
Rickaby Blanchard
4. APPROVAL OF MINUTES: March 22, 1993
Regular Meeting
COUNCIL ACTION: A T D
Comments•
5. SPECIAL ORDER OF BUSINESS:
No special order of business scheduled-for this meeting.
6. RESIDENTS REOUESTS AND COMMENTS FROM THE FLOOR
Citizens' comments are encouraged to allow individual citizens to
address the Council, as a whole, on a matter of interest or concern
to the citizens. The preservation of the Citizens' Comments item on
the agenda ,is important sn order to encourage and maintain this
information flow. To preserve and protect this valuable
. communications link, a speaker is limited to three (3) manures.
AGENDA •
PAGE TWO
APRIL 12, 1993
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CITIZENS: BEFORE SPEAKING PLEASE GIVE YOUR FULL
NAME AND ADDRESS FOR THE MINUTES
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7. PUBLIC HEARINGS•
7:05 p.m. - Proposed Blaine Interceptor, Metropolitan
Waste Control Commission Project (Staff
Presenter: Ric Minetor, Director of Public
Works/City Engineer)
8. CONSENT AGENDA:
A. Approval of Proposed 1993 Labor Agreement for
Police, Staff Report No. 93-465C
B. Approval of 1993 Negotiated Compensation Provisions
for the Police Sergeants, Staff Report No. 93-466C
C. Approval of 1993 Labor Contract with Public Works,
Staff Report 93-478C,
D. Set Informational Meeting for 7:05 p.m., April 26,
1993 to consider granting a carnival license to
Magel Carnival Midways to conduct a carnival from
May 18 - May 23 on the southeast corner of the
Mounds View Square Parking Lot site, Staff Report
No. 93-467C
E. Adopt Resolution No. 4358 Approving a Wage
Adjustment for Paul Harrington, City Planner, Staff
Report No. 93-468C
F. Approval of Setting Wednesday, April 14, 1993 at
5:30 p.m. as a Special Council Work Session to
Continue Discussion on the Storm Water Management
Plan
G. Moratorim, Staff Report No. 93-479C
H. Adopt Resolution No. 4357 Approving Just and .Correct
Claims Against City Funds
•
AGENDA
PAGE THREE
APRIL 12, 1993
I. Licenses for Approval
Heatinct and Air Conditioninct - Expire 6/30/93
Superior Contractors, Inc. - New
Michal's Honey Heating - New
COUNCIL ACTION: A T D
Comments:
9. COUNCIL BUSINESS:
A. Consideration of Resolution No. 4359 - A Resolution
Providing for the Competitive Negotiated Sale bf
$720,000 General Obligation Tax Increment Refunding
Bonds, Series 1993B and Resolution No. 4360 - A
Resolution Providing for the Competitive Negotiated
Sale of $2,310,000 General Obligation Water Revenue
Refunding Bonds, Series 1993A, Staff Report No. 93-
469C, (Presenter: Bob Thistle, Springsted)
COUNCIL ACTION: A T D
Comments•
B. Consideration of Resolution No. 4356 Establishing
Dates for Long Term Financial Plan and Budget
Calendar, Staff Report No. 93-470C, (Staff
Presenter: Don Brager, Finance Director)
COUNCIL ACTION: A T D
Comments•
C. Consideration of Approving the Golf Course Task
Force Recommendation to Hire Williams, Gill and
Associates as the Golf Course Architect, Staff
Report No. 93-471C, (Staff Presenter: Samantha
Orduno, City Administrator)
COUNCIL ACTION: A T D
• Comments•
AGENDA
PAGE FOUR •
APRIL 12, 1993
D. Consideration to set Monday, May 10, 1993 as the
Mounds View Public Information Meeting on the
Proposed Regional Senior Center, Staff Report No.
93-472C, (Staff Presenter: Samantha Orduno, City
Administrator) ,
COUNCIL ACTION: A T D
Comments•
E. Approve the Production of a Mounds View Promotional
Video and Authorize and Expenditure of $500 to be
Paid Out of Contingency Fund, 100-4500-910, and into
City Hall Account No. 100-4190-303 (Professional
Services), Staff Report No. 93-473C, (Staff
Presenter: Samantha Orduno, City Administrator)
COUNCIL ACTION: A T D
Comments:
F. Consideration of Approval of Richard D. Oman as
Chair of the Environmental Quality Commission, Staff
Report No. 93-474C, (Samantha Orduno, City
Administration)
COUNCIL ACTION: A T D
Comments•
G. Consideration of Approval of Park Dedication Funds
and Match to ISTEA Proposal, If Granted, Staff
Report No. 93-475C, (Staff Presenter: Samantha
Orduno, City Administrator).
COUNCIL ACTION: A T D
Comments•
H. Consideration of Rekeying of Locks in City Hall
Building, Staff Report No. 93-476, (Staff Presenter:
Mike UZrich, Public Works Supervisor)
COUNCIL ACTION: A T D
Comments• •
PROCEEDINGS OF THE CITY COUNCIL
CITY OF MOUNDS VIEW
RAMSEY COUNTY, MINNESOTA
Regular Meeting
April 12, 1993
Mounds View City Hall
2401 Hwy. 10, Mounds View, MN 55112
CALL TO ORDER
The Mounds View City Council was called to order by Mayor Linke at 7:00 p.m.
on Monday, April 12, 1993.
PLEDGE OF ALLEGIANCE
~'he Pledge of Allegiance was said.
ROLL CALL
MEMBERS PRESENT: Mayor Linke, Councilmembers Quick,
Wuori, Blanchard and Rickaby.
ABSENT•
ALSO PRESENT: Samantha Orduno, City Administrator;
Ric Minetor, Director of Public Works/
City Engineer; Don Brager, Finance Director-
Treasurer; Mike Ulrich, Public Works Supervisor;
Mary Saarion, Director of Parks, Recreation and
Forestry
APPROVAL OF MINUTES:
MOTIONjSECOND: Wuori/Rickaby to Approve Minutes from the March 22,
1993 Regular Council Meeting
VOTE: 4 ayes 0 nays 1 Abstention Motion Carried
Mayor Linke abstained from voting because he was not present at the March
~2, 1993 Council Meeting.
Mounds View City Council Page Two
~.egular Meeting April 12, 1993
SPECIAL ORDER OF BUSINESS:
There was no special order of business scheduled for this meeting.
RESIDENTS REOUESTS AND COMMENTS FROM THE FLOOR:
There were no resident requests or comments.
PUBLIC HEARINGS•
Mayor Linke called to order the public hearing for the Proposed Blaine
Interceptor, Metropolitan Waste Control Commission Project at 7:05 p.m. Ric
Minetor, Director of Public Works/City Engineer introduced Kyle Colvin of
the Metropolitan Waste Control Commission who began the presentation of the
Proposed Blaine Interceptor.
Mr. Colvin stated that after the presentation anyone having questions should
state their name and their relationship to the project for inclusion into
the report on this subject.
Mr. Colvin explained that the service area for the Blaine Interceptor
contains slightly more than 6200 acres of land in the central and south-
central portions of Blaine, including the 1900 acre Anoka County Airport.
olvin stated that the service area also includes slightly less than 100
~icres of land in the City of Mounds View. Mr. Colvin stated that
population, households and employment projections were prepared for the
service life of the interceptor sewer (50 years) by the MWCC's planning
consultant HNTB. Mr. Colvin introduced Ross Harris, HNTB, to further
explain the project.
Ross Harris, HNTB, reported that this interceptor would involve only 13
square miles of service area. Twenty percent of the area is encompassed by
Anoka County Blaine Airport. Harris explained that there is scattered
residential and commercial properties surrounding the airport. In Mounds
View the parcels include a 26 acre commercial parcel and the proposed golf
course site.
Harris reported that forecasts were prepared for two scenarios - the first
being unconstrained development, i.e., development at the current rate of
regulation and the second-being contained development, i.e., development at
a slower rate due to the anticipated proliferation of government
regulations, especially relative to construction in and around wetlands.
The forecasts included both the service area above as well as the area in
Mounds View tributary to Meter Station M-20, since early in the planning
stage consideration was given to using the 18-inch trunk sewer in Quincy
Street on an interim basis to handle the service area flows. Subsequent
investigations found this arrangement to be unfeasible, therefore only the
lands first described will form the service area for the Blaine Interceptor.
r~
U
Mounds View City Council
~egular Meeting
Page Three
April 12, 1993
Harris reported that using the peak population and household figures
determined by the planning/consultant, and applying the MWCC standard flow
rates per acre to commercial/industrial property, the MWCC~s hydraulics
consultant, Environscience, Inc., determined the maximum average daily flow
for both development scenarios. It was determined that the figures
forecasted for the unconstrained scenario would govern the design of the
Blaine Interceptor.
Harris reported that with the design of the Blaine Interceptor having been
previously established as a gravity sewer, the. alternatives for the
interceptor sewer were generally relegated to differences in alignment
corridors. Fourteen alignment alternatives were examined with three being
chosen for further investigation. Alternative 1 would begin within a 40
foot drainage easement and between Lots 1 and 2 of the North Star Industrial
Park in Blaine. From there it runs south into Mounds View along the west
and north rights-of-way lines. of I-35W and T.H. 118, respectively. The
route of this alternative then crosses T.H.. 118, perpendicular to and under
T. H. 118, to Quincy Street, where the route continues southward in the
boulevard/green space on the east side of .Quincy Street to its connection
with the North Suburban Interceptor.
Alternate 2 also begins within the 40 foot drainage easement and between
pots 1 and 2, Block 2 of the North Star Industrial Park in Blaine. From
here it runs south along the west right-of-way line of I-35W to a point 20
feet north of the, south line of Lot 7 of the North Star Industrial Park.
From there the route of this alternative runs due west within a 40 foot
drainage easement lying parallel to and contiguous with the south lot line
of Lot 7, to a point approximately due north of Quincy Street. From there
the route runs south into Mounds View, across the property currently being
considered for development as a golf course by the City of Mounds View, to
the point of crossing at T. H. 118 described for Alternative 1 above.
Alternative 2 then follows the same route as Alternative 1 to its connection
with the North Suburban Interceptor.
Alternative 3 begins within a 40 foot drainage easement and between Lots 1
and 2, Block 2 of the North Star Industrial Park in Blaine. From there it
follows the same route into Mounds View as Alternative 1, to the point of
crossing at T. H. 188. After crossing T. H. 118 in the manner described for
Alternative 1, the route of Alternative 3 turns and runs in a southwesterly
direction to a point on the northern end of a north-south alignment located
west of the apartment buildings abutting. the west side of Quincy Street.
The route then runs due south along the east edge of Greenfield Park to its
connection with the North Suburban Interceptor.
Karen Shick, Environscience, Inc., environmentalist, stated that from an
environmental standpoint, any of the three alternative interceptor
alignments could be implemented. No permanent or long-term adverse
environmental impacts should result from the implementation of any of the
~hree alternative interceptor alignments.
Mounds View City Council
~egular Meeting
Page Four
April 12, 1993
Colvin stated that on the basis of traffic disruption and the inconvenience
to local residents depending on Quincy Street as a means of access and
egress, Alternative 3 would be the preferred alternative for implementation.
From a cost effective standpoint, Alternative 3 was again the preferred
alternative.
Colvin also reported that several permits would need to be obtained from
various agencies, i.e., Rice Creek Watershed, Minnesota Department of
Natural Resources, City of Mounds View, and the Minnesota Department of
Transportation for this project.
The project schedule would be: initial design in May of 1993, complete the
planning and specifications in November of 1993, project would begin in
December of 1993, continued construction in January of 1994 and project
completion in July of 1994.
Mayor Linke asked where the funds would come from to fund this project.
Mr. Colvin reported that the funds come from bond sales and thru SAC
charges. There are no site assessments.
Mr. Colvin defined MUSA as those lands in the Metropolitan Urban Service
~rea.
Councilmember Blanchard asked how the waste water would be metered coming
from Blaine through the interceptor.
Mr. Colvin indicated that there is a flow metering station located in the
southeast corner of the Mohawk Moving and Storage Company that will measure
the flow so that it can be billed appropriately. This metering station is
subject, however, to change location.
Del Freichels, 9340 Bataan, Blaine, asked who petitioned for the
interceptor, Mounds View or Blaine?
Mayor Linke stated that the petition came from the City of Blaine.
Mr. Freichels asked if the businesses will have to pay to hook up.
Mr. Colvin indicated that the businesses have already paid for connection.
Mr. Freichels asked if there is a new development or what is the reason this
is happening now as he has lived in the area for twenty years and it has not
been developed.
Mayor Linke asked Mr. Colvin if Blaine had already held their public hearing
on this project as that is where Mr. Freichels would get the best answers to
his questions.
•
Mounds View City Council Page Five
~egular Meeting April 12, 1993
Mr. Freichel stated that his questions and the answers he receives will be
helpful to Mounds View as it will affect the sewers, traffic and roads in
the City.
Mayor Linke indicated, that according to the report heard tonight, there is
a projected 13,000 persons in the service area which would mean they are
projecting many persons to move into the area.
Mr. Freichel asked what the cost is to Mounds View and Blaine for this
interceptor project.
Mr. Colvin stated that the costs are paid by SAC charges paid by single
family residents and businesses when connection to the sewer system is made.
Councilmember Quick asked Mr. Colvin to define SAC charge.
Mr. Colvin described a SAC charge as a Service Availability Charge, which is
a one time charge paid by those residents or businesses hooking up to sewer.
This charge is based on the maximum potential flow generated. Businesses
pay SAC charges according to their water usage. SAC charge is $750.
Mr. Vern Larson, owner of Mohawk Moving and Storage, stated that he would
ike to see the metering station relocated as his company involves semi
railer trucks and large equipment and this station could cause a problem or
risk on his property as he feels it will be hit by the large equipment.
Mr. Larson stated that secondly,. he owns the property north of the business
and keeps it very neat and would also like to keep the structure out of that
area.
Mr. Colvin described .the metering device as a seven foot high x 2 1/2 foot
wide square metal box.
Vern Larson stated that with a structure like that and the large equipment
on his property it will be hit., it's just a matter of when. Mr. Larson
stated again that he would not want this structure on the. property north of
the business as he may want to develop that parcel in the future.
Councilmember Rickaby asked if this monitoring equipment goes far enough
into Blaine to measure or pick up all the flow.
Mr. Colvin stated that any connections within Mounds View would have to be
estimated in the annual flow. The flow meter will measure the flow from
Blaine. The Golf Course property will and commercial area will not generate
much waste water.
Mr. Piche, 2240 Lois Drive, stated that he is a property owner in the area
where the Blaine Interceptor would go through and he is opposed to it going
~hrough at all.
Mounds View City Council Page Six
~egular Meeting April 12, 1993
Mayor Linke closed the .public hearing at 8:15 p.m. and thanked the MWCC for
all of the information given at the hearing.
CONSENT AGENDA:
Samantha Orduno, City Administrator, read the Consent Agenda.
Mayor Linke asked if there were any items the Council desired removed from
the Consent Agenda. The Council removed no items.'
MOTION/SECOND: Quick/Wuori to adopt the Consent Agenda as
presented.
VOTE: 5 ayes 0 nays Motion Carried
COUNCIL BUSINESS:
A.
•
•
Don Brager, Finance Director-Treasurer introduced Mr. Ron Langness of
Springsted to explain Resolution No. 4359, A Resolution Providing for
the Competitive Negotiated Sale of $720,000 General Obligation Tax
Increment Refunding Bonds, Series 1993 B and Resolution No. 4360, A
Resolution Providing for the Competitive Negotiated Sale of $2,310,000
General Obligation Water Revenue Refunding Bonds, Series 1993 A.
Mr. Langness explained that advance refunding is the .issuance of bonds
to pay off outstanding bonds before their due date. A cost savings is
realized because the new (refunding) bonds are issued at a lower
interest rate than the old (refunded) bonds.
Mr. Langness explained that the net interest rate on the callable
maturities of the General Obligation Water Revenue Bonds, Series 1991A
is 6.77$. Based on current market conditions it is estimated that
refunding bonds could be issued at a net interest rate of 5.37$ which
would result in a total savings of $166,000.
Mr. Langness explained that the net interest rate on the callable
maturities of the General Obligation Tax Increment Bonds, Series 1989E
is 6.71$. Based on current market conditions it is estimated that
refunding bonds could be issued at a net interest rate of 4.69 which
would result in a total savings of $42,900.
Mr. Langness recommended adopting Resolution No. 4360 because of the
larger cost savings and denying Resolution No. 4359 because the savings
were not significant enough.
MOTION/SECOND: .Quick/Blanchard to adopt Resolution No. 4360 - A
Resolution Providing for the Competitive Negotiated sale of
$2,310,000 General Obligation Water Revenue Refunding Bonds, Series
1993A
VOTE: 5 ayes 0 nays Motion Carried
Mounds View City Council Page Seven.
~~egular Meeting April 12, 1993
MOTION/SECOND: Quick/Blanchard to deny Resolution No. 4359 - A
Resolution Providing for the Competitive Negotiated Sale of $720,000..
General Obligation Tax Increment Refunding Bonds
VOTE: 5 ayes 0 nays Motion Carried
B. Samantha Orduno, City Administrator, reviewed Staff Report No. 93-
470C regarding Resolution No. 4356 Establishing Dates for the Long
Term Financial Plan and Budget Calendar. Orduno read Resolution No.
4356 in its entirety. Orduno explained that the Budget Calendar
would be posted in City Hall lobby and that a copy of the Budget
Calendar would be sent to those persons who attended the Budget
Hearings for the past two years who had indicated interest in
receiving that information.
MOTION~SECOND: Rickaby/Wuori to adopt Resolution No. 4356 Establishing
Dates for Long Term Financial Plan and Budget Calendar
VOTE: 5 ayes 0 nays Motion Carried
C.
C]
•
Samantha Orduno, City Administrator, reviewed Staff Report No. 93-
471C regarding the approval of the Golf Course Task Force
recommendation to hire Williams, Gill and Associates as the Golf
Course Architect. Orduno reported the. Golf Course Task Force
has done an excellent and exceptional job and it has been a lot
of work for this group. Orduno stated that on March 31, 1993. the
Golf Course Task Force interviewed three architectural firms.
Orduno further reported that the Golf Course Task Force selected
Williams, Gill and Associates,. a firm from River Falls, Wisconsin,
to recommend as the architectural firm and Garret Gil as principal.
architect for the proposed Mounds View Golf Course. Some of the
projects completed by Williams, Gill and Associates have been the
design of an 18 hole - executive 9 hole course in Inver Grove Heights,
a 9 hole golf course in Becker and Willingers in Northfield, Minnesota.
Orduno stated that a Contract for Services would be drafted detailing
the requested services and associated costs. The contract will be
brought back to Council for final approval.
MOTIONLSECOND: Linke/Wuori to Approve Williams, Gill and Associates,
Architectural Firm and Garret Gil as Principal Architect for the
Proposed Mounds View Golf Course and Authorize the City Administrator
to Negotiate a Contract for Services
VOTE: 5 ayes 0 nays Motion Carried
Councilmember Quick commended Mary Saarion, Parks, Recreation and
Forestry Director and Samantha Orduno, City Administrator for all
the work they performed in preparing the information and bringing
it forth to the Golf Course Task Force.
Mounds View City Council
~egular Meeting
Page Eight
April 12, 1993
Councilmember Quick, also a member of the Golf Course Task Force,
stated that Williams, Gill and Associates exceeded the other two
firms and that the entire Task Force unanimously came up with the
same recommended firm. Quick stated that Mr. Gill'•s track record
is very good.
Councilmember Blanchard stated that the movement forward on the
Golf Course Project has been conducted on a very deliberate speed
to make sure all is are dotted and all is are crossed. Blanchard
stated that, in her opinion, a very good architect and architectural
firm has been chosen.
Mayor Linke thanked all the Task Force Members and staff members who
have been working on this project. Mayor Linke stated that two great
firms have been hired.
Orduno stated that persons have been calling the City Hall offices
to be put on the mailing list for meeting notices.
D. Samantha Orduno, City Administrator, reviewed Staff Report No.
93-472 regarding the Mounds View Public Information Meeting on
the Proposed Regional Senior Center. Orduno reported that on
• March 30, 1993, the Regional Senior Center Task Force presented
their final report to a joint meeting of the four City Councils; Mounds
View, New Brighton, Spring Lake. Park and Fridley. Orduno further
reported that all four Councils were asked to pass a resolution by June
15, 1993 which declared preliminary interest in the construction of a
regional senior citizen center and authorize staff to proceed with the
drafting of a proposed joint powers agreement. This resolution would
also provide the opportunity for cities to list issues and concerns
that the Task Force should address as they continue to study the
proposed Center project. Orduno stated that a public informational
meeting represents the best opportunity for the Mounds View City
Council to receive additional input from the residents prior to the
consideration of the proposed resolution.
Orduno stated that the Mounds View City Council discussed possible
dates for this informational meeting. and May l0 was viewed as the best
date in that it allowed sufficient time to inform residents. The
Council would then be able to review the comments .received at the May
10 meeting prior to the submission of the requested resolution.
MOTION[SECOND: Wuori/Rickaby to Set Monday, May 10, 1993 as. the
Date for the Mounds View Public Informational Meeting on the Proposed
Regional Senior Center
VOTE: 5 ayes 0 nays Motion Carried
~. Samantha Orduno, City Administrator, reviewed Staff Report No. 93-
473C regarding the approved production of a Mounds View Promotional
Mounds View City Council
~egular Meeting
Page Nine
April 12, 1993
Video and authorization for expenditure of $500 to be paid out of the
contingency fund. Orduno reported that Jerry Skelly, Mounds View
Cable Commission, had volunteered to produce a promotional video for
the City of Mounds View. Orduno stated that the project, which will
take one year to produce, will showcase Mounds View's early beginnings
through the present. Orduno stated that the $5.00 will be used for
anticipated materials and miscellaneous costs associated with the
project.
MOTION/SECOND: Blanchard/Quick to Approve the Production of a Mounds
View Promotional Video and Authorize and Expenditure of $500 to be Paid
Out of Contingency Fund, 100-4500-910 and into City Hall Account No.
100-4190-303 (Professional Services)
VOTE: 5 ayes 0 nays Motion Carried,
F. Carla Asleson, Recycling Coordinator/Code Enforcement Officer, reviewed
Staff Report No. 93-474C regarding the approval of the Environmental
Quality Commission Chair. Ms..Asleson stated that on March 16, 1993,
• Richard Oman was appointed to the position of Chair of the
Environmental .Quality Commission by the members present at the
Environmental Quality Commission meeting. Asleson: stated that per
Chapter 33.07 of the Municipal Code, the appointment is subject to
approval of the City Council.
MOTION1SECOND: Rickaby/Quick to Approve Richard D. Oman as Chair
of the Environmental Quality Commission
VOTE: 5 ayes 0 nays .Motion Carried
G. Mary Saarion, Director of Parks, Recreation and Forestry, reviewed
Staff Report No. 93-4750 regarding the approval. of park dedication
funds and match to ISTEA Proposal. Saarion reported that she had
prepared a grant application for the funding of the bridge at Silver
View park. Saarion further reported that this bridge would span over
the storm water ditch along the path leading from the sidewalk on
Silver Lake Road to the playground/picnic shelter area.
Saarion reported that ISTEA is a new funding source for trailways and
enhancements and it does allow the funding of pedestrian and bike
bridges. This grant asks for a 20~ co~n~munity contribution. Parks
money has already been committed for 1993 to projects and the match for
the LAWCON grant. The Parks and Recreation Commission, therefore, is
asking for a loan from the City for the $12,500 and pay it back next
year with the Park Dedication fees in 1994.
•
Mounds View City Council
~egular Meeting
Page Ten
April 12, 1993
MOTION~SECOND: Quick/Wuori to Approve the Loan of $12,500 from the
City for the 20~ Contribution for an ISTEA Grant for the Installation
of a Bridge for Silver View park Storm Water Ditch Intersecting the
Path, and for the Paving of Greenfield Park Trail -- to be Repaid to
the City with the 1994 Park Dedication Fee from Everest Development
VOTE: 5 ayes 0 nays Motion Carried
H. Mike Ulrich, Public Works Supervisor, reviewed Staff Report No.
93-476C regarding rekeying of city buildings. Ulrich presented a
total cost of $11,500 to rekey all buildings, purchase a key cutter
which would enable the City to cut keys in-house at a reduced cost,
a pinning kit which will allow the City to rekey an one door for any
facility more efficiently, additional keys and padlocks. which are
used for seasonal activities and computer software which would provide
a tracking method for key assignment and record all pin settings. This
cost was received from Best Locks, Inc.
Councilmember Blanchard asked the cost of the pinning kit?
Ulrich explained the cost of the pinning kit to be approximately
$200 .and the cost of the key cutter to be $1240.
• Councilmember Blanchard asked if these amounts. could be put in next
year's budget.
Ulrich explained that it is necessary to purchase all items together
in order to receive the most efficiency. The key cutter is a method
of cost savings for the City in that the City could cut a key for $1.00
and to pay Best to cut the key would cost $2.40.
MOTION) SECOND: Wuori/Rickaby to Approve Expenditure of $11,500 for
Rekeying of City Municipal Buildings Awarded to Best Locks, Inc. with
the funds being transferred from Contingency Fund to City Hall Fund,
4190-303.
VOTE: 5 ayes 0 nays Motion Carried
I. Samantha Orduno, City Administrator, reviewed Staff Report No. 93-477C
by explaining that at the March, .1993 Council/Staff Planning Session,
the City Council and Staff began the process of planning for the future
operations and developments for the City of Mounds View. The City
Council and staff asked themselves how they could inspire others to
become part of the City's future, to help develop the City's vision,
its goals and the strategies to realize the successful attainment of
these goals.
Orduno explained that a decision was made to implement a City-wide,
community-driven visioning process that would provide the stakeholders
(everyone who lives and works in Mounds View) with the opportunity to
Mounds View City Council Page Eleven
~egular Meeting April 12, 1993
invest in their community, shape its future and be a part of Mounds
View's history.
Orduno reported that at this meeting the Council is officially "kicking
off" the 1993/94 City Visioning Process by appropriating funds and
signaling the start of the process with the announcement of the "Mounds
View Look Into the Future" contest for Mounds View students in grades
1st through 8th. Orduno announced that flyers have been prepared to
be distributed to the students on Tuesday,. April 13. Students are
being asked to name the process. There will be a winning name from
each grade level and the student submitting the name chosen will
receive a $50 gift certificate. Overall winner will receive a $100
gift certificate. Grade winners will be presented their prizes at the
May 10th Council Meeting. The winning name will be used in all
promotional literature, the City Newsletter, cable shows and throughout
the entire process.
Orduno explained the steps to be followed in the Visioning Process.
Two community-wide public forms will be held July 21 and July 22. The
forums will be conducted by a non-Council, non-staff facilitator and
will host special guest speakers. After the speaker presentations, all
of the forum participants will be asked to join others in small
discussion groups to begin brainstorming the issues, problems and
concerns they see facing Mounds View. now and those that will impact the
City in the future.
Orduno announced that in June a brochure will be mailed to each and
every resident and business describing the above-referenced forums.
There will be a comment card in the brochure that should be filled out
and returned to City Hall so that residents' issues and concerns will
be included in the forum group discussions.
Orduno stated .that a summary of the discussions will be prepared and
mailed to every forum participant and also to individuals who submitted
comment cards. Along with the summary will be an application to
volunteer for a position on one of the "issue project teams".
Orduno explained that each of the key issues identified at the forums
will be the topic for a 5-7 member issue project team. Teams will meet
from September through December and will be charged with developing the
mission, the goals and strategies for the identified issues. All
project teams will submit a preliminary report to a third community-
wide public form in January at which time the public will have
another opportunity for input into the shaping of the future of Mounds
View.
Orduno reported that the final report will be presented at the March 14
City Council Meeting. The final report will become the basis from
which the City's Vision Statement, Mission Statement, Future Goals and
Strategies will be developed and incorporated into a working policy
document.
Mounds View City Council Page Twelve
Regular Meeting April 12, 1993
Mayor Linke commented that this will be a community project and the
only involvement the Council will have is to approve the funds. This
visioning process is a way to get your voice heard.. The only way to
make your concerns known is to get involved and the Council hopes that
you will.
MOTION/SECOND: Wuori/Quick to Establish the City of Mounds View's
1993/94 Visioning Process, Officially "Kick-Off" the Process with the
"Mounds View Look Into The Future Contest" and to Waive the Reading and
Approve Resolution No. 4361 Amending the 1993 General Budget
VOTE: 4 ayes 1 nay Motion Carried
REPORTS:
Report of Councilmembers:
a. Councilmember Ouick - Councilmember Quick asked if any plans had been
made for the piece of property north of the City Hall building.
Mary Saarion, Director of Parks, Recreation and Forestry, indicated
• that the Parks and Recreation Commission had discussed the property
but had no recommendation. Park and Recreation Commission wants it
to remain park area within the City Hall complex.
Councilmember Quick stated that it looked junky and something should
be done to improve its looks.
MOTION/SECOND: Quick/Wuori to direct staff to place discussion of the
property north of City Hall on the next Council Work Session agenda.
b. Councilmember Rickaby - No report.
d. Councilmember Wuori - No report.
Report of Mayor Linke:
Mayor Linke announced that the Lion's had held their Easter party
on Saturday and at least 1,000 children attended. Mayor Linke
thanked the Lion's. Mayor Linke stated that the Lion's had been
having this Easter party for the past 30 years for the children.
Report of Administrator - No report.
Report of Staff: - No reports.
Report of Attorney:
City Attorney was not present at this meeting.
Mounds View City Council
.Regular Meeting
Page Thirteen
April 12, 1993
Mayor Linke announced the dates for the next Council Work Session, Council
Regular Meeting, and a Special Council Work Session to be held
Wednesday, April 14 at 5:30 p.m.
There being no further business before the Council, Mayor Linke adjourned
the meeting at 9:20 p.m.
Respectfully s bmitted,
~' Mi ele ee rson
Re ording Secretary
•