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HomeMy WebLinkAboutResolution 7640 RESOLUTION 7640 CITY OF MOUNDS VIEW COUNTY OF RAMSEY STATE OF MINNESOTA AWARDING A CONSTRUCTION CONTRACT FOR THE 2010 MISCELLANEOUS CONCRETE REPAIRS TO NEECK CONSTRUCTION WHEREAS, the City experiences water system breaks that damage concrete infrastructure that requires the City to contract with concrete contractors to repair; and WHEREAS, there were two watermain break locations during the 2009/2010 winter season that require concrete repairs to be made; and WHEREAS, the City prepared a project manual for the concrete repair work in accordance with industry standards; and WHEREAS, the City solicited and received four quotes ranging from $15,362.50 to $25,925.76 by contractors to perform the repair work; and WHEREAS, Neeck Construction, Inc. of Minneapolis, Minnesota submitted the lowest responsible quote in the amount of$15,362.50; and WHEREAS, monies for street repairs caused by water system breaks have been planned for and are included in the adopted 2010 Budget under Water Infrastructure and Equipment Maintenance (700-4823-5140). NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds View, Ramsey County, Minnesota as follows: 1. The City hereby accepts the quote proposal of$15,362.50 submitted by Neeck Construction, Inc. of Minneapolis, Minnesota for the 2010 Miscellaneous Concrete Repairs. 2. City Staff is authorized to prepare a construction contract agreement between the City of Mounds View and Neeck Construction, Inc. in the amount of$15,362.50. 3. Upon satisfactory review by the City Attorney, the Mayor and City Administrator are hereby authorized and directed, for and on behalf of the City, to execute and enter into a construction contract agreement with Neeck Construction, Inc. (City Project No. 2010-001). 4. Payment for construction of the 2010 Miscellaneous Concrete Repairs shall be funded by the Water Enterprise Fund account (700-4823-5140) in an amount not to exceed $16,898.50, which includes a 10% construction contingency for minor work associated with unknowns that could occur during construction. Resolution 7640 Page 2 Adopted this 28th day of June, 2010. Joe Flaherty, Mayor ATTEST: James Ericson, Clerk-Administrator (SEAL) Mounds View City Council June 28,2010 Regular Meeting Page 12 H. Resolution 7640, Approving a Construction Contract for 2010 Miscellaneous Concrete Repairs. Public Works Director DeBar explained each winter the City experiences breaks in the water distribution system. Much of the City's watermain is located in turfed boulevard areas; however, excavating to repair the breaks often requires removal of concrete curbing, driveways, and hot- mixed asphalt to provide safe trenches. Restoration of the damaged curbing, pavement, sidewalk,turf, etc. is typically performed the following spring/summer. Public Works Director DeBar explained the Public Works Department typically handles all the restoration except concrete repairs. Of the 11 break locations, only two require concrete repairs. One location (8132 Long Lake Road) requires minor work involving constructing concrete curb and gutter. The other location (2612 County Road I) requires significantly more work. The County Road I repair was the location of the New Year's Eve watermain break that leaked approximately 1.2 million gallons and drained the water tower and a portion of the ground reservoir, leaving the entire City with low water pressure. Public Works Director DeBar stated a quote proposal package was prepared by Public Works and distributed to five local concrete contractors to submit quotes. Quotes were received by four of the five and ranged from $15,362.50 to $25,925.76. However, the lowest three quotes only had a difference of$984.50. The low quote was submitted by Neeck Construction, Inc. of Minneapolis, MN. The adopted 2010 budget has $10,000 in this account, which is under the low quote amount of$15,362.50. The restoration of the watermain break on County Road I is much more significant than those in the past since the road is concrete and Ramsey County requires specific measures in the repair. In addition, one-half of the concrete driveway entrance to Mounds View Square also needs replacement, along with a nearby sidewalk. Public Works believes the quote amount is appropriate. The work was projected to be completed by July 31, 2010. Staff recommends that the City Council adopt Resolution 7640 that will award the construction contract for $15,362.50 to Neeck Construction, Inc. of Minneapolis, Minnesota for the 2010 Miscellaneous Concrete Repairs. In addition, it is recommended that the City Council consider adding a 10% construction contingency to the authorized amount for minor work associated with unknowns that could occur during construction. This contingency would add an additional $1,536 to the $15,362.50 for a grand total authorized amount not to exceed $16,898.50. Council Member Mueller questioned what funds would be used for the repairs. Public Works Director DeBar stated the water utility fund would be used to pay for the repairs. He explained no consultants were used for the bid package and Public Works staff would supervise the project. Mayor Flaherty asked if the 10% contingency was necessary. Public Works Director DeBar stated the contingency would allow the bid to run over the $15,000 without having to come back to Council for approval. He did not anticipate needing the additional 10%. MOTION/SECOND: Mueller/Hull. To Waive the Reading and Adopt Resolution 7640, awarding a Construction Contract for the 2010 Miscellaneous concrete repairs for City Project Mounds View City Council June 28,2010 Regular Meeting Page 13 2010-001 to Neeck Construction in an amount not to exceed $16,898.50. Ayes—4 Nays—0 Motion carried. MOTION/SECOND: Gunn/Mueller. To Continue the Meeting past 10:00 p.m. Ayes—4 Nays—0 Motion carried. 8. CONSENT AGENDA Council Member Gunn asked to remove Item B. Council Member Mueller asked to remove Item D. A. Licenses for Approval. B. Resolution 7638,Approving Mounds Aliew Business . C. Resolution 7633, a Resolution Approving a Joint Powers Agreement for Development of the North East Metropolitan Area Municipal Network, a Regional Broadband Network Collaborative. D. Resolution 7639, Appr-oving independent Contraetor Agreements for 2010 Tree Removals with Upper Cut Tree Serviees and 4 Seasons Tree Care. MOTION/SECOND: Gunn/Hull. To approve Consent Agenda Items 8A and 8C. Ayes—4 Nays—0 Motion carried. B. Resolution 7638,Approving Mounds View Business Licenses. Council Member Gunn questioned the licenses being approved for Robert's and The Mermaid and if the proper fees had been paid to the City. City Administrator Ericson indicated the proper fees had been paid. MOTION/SECOND: Gunn/Mueller. To Waive the Reading and Adopt Resolution 7638, approving Mounds View Business Licenses. Ayes—4 Nays—0 Motion carried. D. Resolution 7639, Approving Independent Contractor Agreements for 2010 Tree Removals with Upper Cut Tree Services and 4 Seasons Tree Care. Council Member Mueller commented on the services provided by the tree care service companies. She explained both provided great service to the City last year and each has agreed to give continued contract services at the same price as 2009.