HomeMy WebLinkAboutResolution 7923 RESOLUTION 7923
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING THE MOUNDS VIEW SAFETY MANUAL
WHEREAS, in 2009, a consultant from the Occupational Safety and Health
Administration (OSHA) conducted a consultation audit/inspection of the Public Works
facilities; and
WHEREAS, during this inspection, OSHA required that the City form a Safety
Committee that meets on a monthly basis; and
WHEREAS, during this inspection OSHA also required that the City adopt a Safety
Program, which outlines the City and employee responsibilities in ensuring workplace safety;
and
WHEREAS, in 2009, the City immediately formed a Safety Committee; and
WHEREAS, with the assistance of the League of Minnesota Cities, the Safety
Committee drafted a Safety Manual for City Council's review at the May 2, 2011 Work
Session; and
WHEREAS, the Safety Committee received feedback from the City Administrator and
the City Council on the Safety Manual after the May 2, 2011, Work Session, and made
revisions; and
WHEREAS, the Safety Committee submitted a final draft to the City Council for final
review at the April 2, 2012, Work Session; and
WHEREAS, during the April 2, 2012, Work Session, it was the consensus of the City
Council to place the Safety Manual for City Council approval at the next City Council Meeting;
and
WHEREAS, OSHA and the League of Minnesota Cities require that the City's Safety
Manual be approved by Resolution.
NOW, THEREFORE, BE IT RESOLVED, that the Mounds View City Council approved
the Mounds View Safety Manual, attached hereto.
Resolution 7923
Page 2
Adopted this 9th day of April, 2012.
•e FIa�Mayor
ATTEST: .,iaxYU,L) &e,(/(),Q(A-/
James Ericson, City Administrator
(seal)
CITY OF
Mounds View
AWAIR
A Workplace Accident 8L _Injury Reduction Program
Safety Manual
Table of Contents
Page(s)
Introduction 1
Safety Policy Statement 2
Revision of Program 3
Application 3
Goals and Objectives 4
Safety Committee 4
Roles and Responsibilities 5-7
Enforcement Of Safety and Health Programs 8
Hazard Identification, Analysis and Control 9
Communication 10
Contractor Duties 11
Accident Investigation 12
Figure 1: Accident and Injury Flowchart 13
Program Evaluation 14
Introduction
In 1990, the State of Minnesota amended the Occupational Safety and Health Act.
Minnesota Statutes Chapter 182.653 subd.8 requires employers in certain industries
to develop written, comprehensive workplace safety and health programs which are
based on the NAICS (North American Industry Classification System) system. This
legislation is known as A Workplace Accident and Injury Reduction (AWAIR) Act.
Programs developed to comply with the act are known as AWAIR programs. The
requirements of the legislation that are addressed and complied within our program
are as follows:
1. How managers, supervisors and employees are responsible for implementing
the program and how continued participation of management will be
established, measured and maintained;
2. The methods used to identify, analyze and control new or existing hazards,
conditions and operations;
3. How the plan will be communicated to all affected employees so they are
informed of work-related hazards and controls;
4. How workplace accidents will be investigated and corrective action
implemented; and
5. How safe work practices and rules will be enforced
MNOSHA has adopted a list of NAICS codes that we have determined to exist within
our jurisdiction as a public entity. These departments are under our blanket AWAIR
program. The NAICS codes for the departments under our AWAIR Program are
highlighted on the listing in Appendix A.
1
Safety Policy Statement
The administration of the City of Mounds View is aware that our employees are our
most valuable resource. Our safety policy reinforces our commitment to providing a
safe, injury and illness free work place. The success of our safety program requires
clearly defined goals, specific objectives and the identity of those that will share the
responsibility of accomplishing those goals and objectives.
Our AWAIR Program provides an "umbrella" under which all other safety policies and
procedures will be administered.
2
Revision of Program
The Safety Committee annually reviews this program and may make necessary revisions.
The Approving Authority shall retain the responsibility for all policy revisions.
DATE REVIEWED SIGNATURE
Application
This AWAIR program is intended to serve as an overview of all currently applicable
Safety and Health programs. This program outlines the philosophy by which the City of
Mounds View will develop, implement and maintain all other safety and health programs
which concern more specific topics.
While compliance with the law and OSHA standards is an important objective, an
effective AWAIR program must be tailored to the City of Mounds View's particular needs.
This program shall look beyond specific legal requirements to identify and analyze
existing hazards. It shall seek to prevent injuries and illnesses, even when compliance is
not an issue. Ultimately, the program's effectiveness in practice is what is important.
Should a department's operations require the need for a specific addition to this
program, said specifics will be added as an addendum for that department and be
maintained by that department within their operations.
3
Goals and Objectives
Central to our AWAIR program are the goals and objectives we, as an organization,
have set for our overall safety and health program. The goals establish the direction
for our program and state what we are attempting to achieve through this program.
Our goals are generally challenging to reach or complete, but are also possible to
achieve. The goals are specific to the City of Mounds View. Our objectives are
specific actions that we will be taking to attempt to achieve those goals. Our
objectives can either be measured or demonstrated.
Safety Committee
The City of Mounds View has established a safety committee pursuant to Minnesota
Statutes through the League of Minnesota Cities Insurance Trust Regional Safety Group
program. The group of cities hold safety committee meetings on a regular basis.
All departments within the city's operations may have Representatives on the Safety
Committee. Management/Supervisory personnel may have a representative on the
safety committee.
The City Council may have a representative on the safety committee.
Safety Committee members will be able to perform their duties without fear of
discrimination or retaliation by management or the governing body.
4
Roles and Responsibilities
For Everyone in the Organization:
All employees, including supervisors and managers, must follow all safety rules at all
times.
For Employees:
1. Employees must promptly report any safety and health hazards they observe
to their supervisor or safety committee representative.
2. An employee's first priority is to perform each job task safely. If an
employee is unsure how to perform the task safely, he or she must consult
with their supervisor.
3. Employees must wear personal protective equipment as required for their
protection and maintain the equipment in a sanitary manner.
4. Employees must report all accidents and near misses to their supervisor
immediately upon occurrence.
For Supervisors:
1. Supervisors must discuss any current safety issues with their employees at
the beginning of all regularly scheduled staff safety meetings or at the
tailgate/toolbox meetings.
2. Supervisors will address all safety concerns raised by staff by initially
investigating the issue, determining if the concern is valid and taking
appropriate corrective action whenever necessary. Corrective action can
include ordering new equipment, issuing maintenance work orders or
consulting with the safety director, the safety committee or upper
management.
3. Immediately upon learning of an accident or near miss the supervisor must
initiate an investigation and submit the completed accident investigation
report to the safety director.
4. Supervisors will actively and positively participate in all safety committee
inspections of their assigned areas.
For Human Resources Director/Human Resources Representative:
1. The Human Resources Director or Representative will serve as the lead
person in the organization for safety and health issues and will serve as an
ex officio member of the safety committee.
2. The Human Resources Director or Representative must review all First
Reports of Injury and Accident Investigation Reports with the safety
committee and take appropriate action to prevent recurrence.
5
3. The Human Resources Director or Representative will ensure that all safety
training required by regulation or identified by management, supervision or
the safety committee is addressed as needed to assure a safe workplace.
4. The Human Resources Director or Representative will recommend
improvements in physical plant, machinery, equipment, raw materials and
personal protective equipment to management, supervision and the safety
committee.
For Safety Committees:
1. The safety committee will conduct meetings, assist in area inspections,
review accident reports, identify hazards, and address any and all safety
concerns raised by employees, first-line supervision or the safety director.
2. The safety committee representatives will review their respective AWAIR
program at least annually and make recommendations concerning updates
and revisions to the program to senior management and the safety director.
3. Safety committee members each represent their particular work area and,
therefore, should address all safety concerns brought to them by their
coworkers. These concerns should be handled by initially investigating the
issue with the area supervisor to determine if the concern is valid and then,
as necessary and appropriate, bring the issue to the safety director or the full
safety committee.
For Management/Administration:
1. Managers will communicate to all employees and supervisors the importance
of worker safety and health throughout the organization.
2. Management shall review all safety concerns brought forward by the safety
director, the safety committee or first-line supervision and take appropriate
action.
3. Management shall review the AWAIR program and any recommended
revisions from the safety committee at least annually, make the appropriate
revisions and work with the safety director, the safety committee and first-
line supervision to communicate the revisions throughout the organization.
4. Management also establishes the importance of the AWAIR program, both by
the priority they give workplace safety and health issues and by the example
they set by initiating safety and health improvements, correcting hazards,
enforcing safety rules, rewarding excellent performance in safety and health,
and by following all safety rules. Safety and health programs are similar to
quality improvement and other efforts organizations engage in to continually
improve performance, customer service, competitiveness, organizational
culture, etc.
6
For Elected/Appointed Officials:
1. Officials will communicate to all Managerial/Administrative personnel the
importance of safety and health throughout the city/utility.
2. Elected/Appointed Officials will provide the resources to improve safety and
health throughout the entire organization. This includes providing employees
and supervisors with the authority to identify and correct hazards, the
budget to purchase new equipment or make repairs, the training necessary
to work safely and to recognize hazards, and the systems to get repairs
made, materials ordered and other improvements accomplished.
Enforcement of Safety and Health
Programs
Enforcement of safe work practices should be fair, consistent throughout the
city/utility, and based on established policy. Management and supervision should be
conscious of the examples they set for the workplace and should obey the same
rules as the rest of the workforce.
Unsafe or unhealthy work action by all employees shall be corrected in a timely
manner based on the severity of the hazards. The enforcement of the program is
based on the following methods:
1. Verbal warning
2. Written warning
3. Leave without pay
4. Termination
Or Take Safety Program Enforcement from union contract language agreement or
current personnel manual.
Disciplinary action will follow the above sequence unless the situation warrants more
severe action.
Not only should negative behavior be discouraged, but positive behavior should be
reinforced as well. Exceptional performance or efforts in workplace safety and
health should be recognized by the organization.
8
Hazard Identification, Analysis
and Control
The City of Mounds View will use the following steps to Identify, Analyze and Control
hazards:
➢ Walk-around inspections by Supervisors, Management or the Safety
Committee members
➢ Job or safety hazard analyses of different parts of the operation
➢ Inspections should be done on a regular basis to identify both newly
developed hazards and those previously missed
➢ Periodic industrial hygiene monitoring and sampling for agents such as
hazardous substances, noise and heat
➢ Job hazard identification checklists
➢ Employee reporting of workplace safety and health hazards
➢ Employee hazard abatement suggestions
➢ Preventative maintenance inspections
➢ Engineering controls
➢ Administrative controls
➢ Personal Protective Equipment
➢ Management and Employee Training
The City of Mounds View may use the enclosed forms to assist in the Identification,
Analysis and Control of hazards:
➢ SP 1 — Hazard Inventory
➢ SP 2 — Safety Inspection Checklist
➢ SP 3 — Report of Unsafe Conditions
➢ SP 4 — Hazard Elimination Evaluation Control Worksheet
➢ SP 5 —Job Hazard Analysis
➢ SP 6 — Indoor Environmental Audit
➢ SP 7 — Personal Exposure Monitoring
➢ SP 8 — Certification of Employee Training
➢ SP 10 —Accident/Injury Investigation
9
Communication
All managers and supervisors are responsible for communicating with all workers
about occupational safety and health in a form readily understandable by all
workers. Our communication system encourages all workers to inform their
managers and supervisors about workplace hazards without fear of reprisal.
Our communication system may include one or more of the following items:
> New worker orientation including a discussion of safety and health
policies and procedures
> Review of our program
> Training programs
> Regularly scheduled safety meetings
> Posted or distributed safety information
> A system for workers to anonymously inform management about
workplace hazards
10
Contractor Duties
All contractors shall follow any and all Minnesota OSHA, Federal OSHA, MN DOT,
MPCA and other regulatory agency's rules that pertain to their worksites in the
State of Minnesota. All contractors shall be responsible for initiating, maintaining
and supervising safety and health related policies, programs and work practices in
connection with the performance of contractual work.
Duties to Sub-contractors
Contractors that use sub-contractors shall be responsible for communicating any and
all safety and health related information to those sub-contractors and shall ensure
that sub-contractors initiate, maintain and supervise safety and health related
polices, programs and work practices while performing sub-contracted work.
Imminent Danger
In the event of an imminent danger situation, the City of Mounds View reserves the
right to suspend contracted work if said work exposes the employees of either
employer to imminent danger.
Imminent Danger Definition per MNOSHA:
Imminent danger situations are given top priority. An imminent danger is any condition or practice that
presents a substantial probability that death or serious physical harm could occur immediately or before
the danger can be eliminated through normal enforcement procedures. MNOSHA becomes aware of
these situations through reports received from employees, the general public or direct observation by an
investigator.
If an imminent danger situation is identified, the safety and health investigator will ask the employer to
voluntarily eliminate the hazard and to remove the endangered employees from exposure. If the
employer fails to do this,MNOSHA may"red tag"the equipment or job site for 72 hours.
11
Accident Investigation
Procedures for investigating workplace accidents, hazardous substance exposures,
and near misses include:
1. Interviewing injured workers and witnesses;
2. Examining the workplace for factors associated with the accident/exposure;
3. Determining the most probable cause of the accident/exposure;
4. Taking corrective action to prevent the accident/exposure from re-occurring;
and
5. Recording the findings and actions taken. It should not be to affix blame.
Each contributing factor should be traced back to its root cause. A written report
that describes the accident and its causes and recommendations for corrective
action and prevention will be prepared and presented to management.
The ultimate goal of the investigation is to determine the basic and root causes and
to determine appropriate corrective action so the incident does not happen again.
To simply attribute an accident to "employee error,"without further consideration of
the basic causes, deprives the organization of the opportunity to take real preventive
action. Possible use of engineering controls, improved work practices and
administrative controls should be considered to help employees do their jobs safely.
Management practices may also be considered as a possible basic factor. For
example, if there is managerial or supervisory pressure to increase production or cut
costs, employees may take unsafe shortcuts in work procedures or delay or skip
necessary preventive maintenance.
The Accident/Injury Investigation Form (Form SP 10) may be used.
12
Figure 1:Accident and Injury Flowchart
DD AC CVDEN T/JNJURY RESULT FR OM
AN UNSAFE ACT ORAN UNSAFECONDTION?
I ' I
UNSAFE ACT I I UNSAFE CONDITION
I I
IWhatCdused The L(nsal?Act? I 'How Can The r f see Condition Be Cbrreeded?I
I
tine FJOGeatJres And Fracases Can Hazard Be E11IMated?
Been EsWbJJshed?
(tJCluding The Use Of FFE)
l I
J........................... A.........................
If YIPS If No If No If Yes
DJdEmployee FolbwEstablished Develop Procedures7Practices Can Engineering Controls Be Used EMI/tale Hazard _
Procedures/Practices? (ndtldhg PPE)And Rs Control/Mdace Hazard?
ITelvolJg The Use of PPE) FrwideTrahhngToEmployees
...,,...,,....,..,,,.....A.........................................................
--I--, ............................A I ...... .. ....................... ...
rr No If Yes If NO If Yes
Demme Why Established Rev lew:Rev Ise Can Act in ist,3th'e Controls institute Engtneethg Controls
Procedures/Practises Prooedures.Pracfbes Be Used To Eliminate/Reduce
litre hot Followed? And Provide TJankl[ylnsHNCllon Employee Exposure To Hazard?
Did tFWryReSult FRAM If No - If Yes
Sk J1s(now'ege D7JClency, Cal Personal Actealve Equipment nstIlUe Adrnhsiranre Controls
Be Used To Fro3ec7 Employees
From The Pinata?
If No i If Ws NY.'
Death, a W.hyEmptayee Provide Tratlt1g7n5Wctbn Provide Ma Require Employees To
viz la dEstablished UeeSu table Personal Prolective
FroceduresrPractbes I Equipment
CO Wo.00 Prase Environment
Prevent En plo}ee From Following
EstabJsrled FrdcedwesPract&'es?
1
If No If Yes
DV rrOry ResuIIFrom Unsafe Act Resulted
Employee rdegJgence? i From An Unsafe Condfbn
.i Go To Unsafe Condrdon
•If Yes
As Appropriate
ounset.DIscipihe Employee i Figure 1 Logic chart and identifying and correcting the root causes of accidents and injuries
13
Program Evaluation
The AWAIR Act requires employers to review the entire program at least annually
and document the findings. Program review is vital because it serves as a check to
see if the organization is making progress towards its goal of creating a safer,
healthier workplace for all employees. The annual review keeps the program fresh,
accurate and an integral part of the organization.
14