HomeMy WebLinkAboutResolution 8157 RESOLUTION 8157
CITY OF MOUNDS VIEW
COUNTY OF RAMSEY
STATE OF MINNESOTA
APPROVING COOPERATIVE AND MAINTENANCE AGREEMENTS WITH
RAMSEY COUNTY FOR TRAFFIC CONTROL SIGNALS AT INTERSECTION OF
CSAH 10 AND SILVER LAKE ROAD
WHEREAS, the current intersection configuration of County Road 10 (CSAH 10) and
Silver Lake Road has led to a number of vehicular crashes in recent years; and
WHEREAS, the City was awarded Highway Safety Improvement Program (HSIP)
funding in the amount of $266,220 in 2009 due to the high benefit to cost ratio of proposed
improvements to said intersection; and
WHEREAS, Ramsey County assumed the lead agency role for the improvement
project at said intersection and is responsible for design and construction engineering; and
WHEREAS, the intersection improvement project was publicly bid and a construction
contract for $387,383.51 was awarded to Forest Lake Contracting, Inc. of Forest Lake,
Minnesota; and
WHEREAS, the City has jurisdiction over one leg (Red Oak Drive) of the four legged
intersection and is responsible for prorated and other costs associated with this portion of
the intersection for an estimated total cost of$42,748.91 after HSIP grant deductions.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mounds
View, Ramsey County, Minnesota as follows:
1. The Cooperative Agreement between Ramsey County and City of Mounds View
(PW2013-22) for said project is hereby approved.
2. The Agreement for Maintenance of Traffic Control Signals (PW2013-08) between
Ramsey County and City of Mounds View for said intersection is hereby approved.
3. The Mayor and City Administrator are hereby authorized and directed, for and on behalf
of the City, to enter into said cooperative and maintenance agreements with Ramsey
County.
4. The Finance Director is directed to make payment to Ramsey County for $42,748.91 for
said project costs in accordance with said cooperative agreement.
5. Payment for the above said work shall be paid for from Account 410-4650-7050.
Adopted this 23rd day of September, 2013.
Joe Flaherty, Mayor
ATTEST: _
N J EAJA)s-OtilL-
James CV1(1 Ericson, City Administrator
(SEAL)
Agreement PW 2013-22
RAMSEY COUNTY
COOPERATIVE AGREEMENT
WITH CITY OF MOUNDS VIEW
County Road 10 at Estimated Amount Receivable
Silver Lake Road/Red Oak Drive from City of Mounds View
Reconstruction
S.P. 062-610-003, Municipal State Aid Funds:
S.P. 062-644-033, Traffic Control Sig System
S.P. 146-228-007 (including APS &EVP);
Mobilization, Traffic Control&
Erosion control supervisor $22,719.91
Painted Signal Poles&Bases $2,093.06
Attachments: Subtotal $24,812.97
State Aid Funding Summary
Design Engineering(12%) $8,967.97
Construction Engineering(12%) $8,967.97
Total $42,748.91
This Agreement is between the City of Mounds View("City") and Ramsey County
("County")both political subdivisions of the State of Minnesota.
WHEREAS,the City and the County desire to reconstruct County Road 10 at the
intersection of Silver Lake Road/Red Oak Drive; and
WHEREAS, County Road 10 is designated County State Aid Highway(CSAH) 10, Silver
Lake Road is designated as CSAH 44 and Red Oak Drive is a Municipal State Aid Highway, and
they are in the City; and
WHEREAS,preliminary studies and reports conducted by the City and County indicate that
it is feasible,practical,and technically proper to provide for the reconstruction of County Road 10 at
the intersection of Silver Lake Road/Red Oak Drive("Project"); and
WHEREAS,the County will provide engineering services for the Project, including
preparation of designs,plans, specifications, estimates,proposals and approvals in accordance with
funding requirements to take bids for this Project; and
WHEREAS,the Project is designated as eligible for Federal Highway Safety Improvement
Program (HSIP) funds in an amount up to $266,220.00; and
WHEREAS,the Project is also eligible for funding from County State Aid Highway Funds
as S.P. 062-610-003 (CSAH 10) and S.P 062-644-033 (CSAH 44)for reimbursement of County
costs and for reimbursement of City costs as S.P. 146-228-007 (Red Oak Drive); and
WHEREAS,plans for this Project, S.P. 062-610-003, S.P. 062-644-033and S.P. 146-228-
007, showing proposed traffic control system with Audible Pedestrian Stations ("APS"), Emergency
Vehicle Preemption("EVP"), concrete walk and bituminous bike path for the improvement of
County Road 10 at the intersection of Silver Lake Road/Red Oak Drive within the limits of the City
as a Federally-assisted HSIP project have been presented to the City; and
WHEREAS,the County will take bids for the Project,prepare an abstract of bids and cost
participation summary,request the City's concurrence to award a contract, award a contract and pay
the contractor from HSIP Funds, CSAH Funds and MSA Funds identified for the Project.
NOW, THEREFORE, IT IS HEREBY MUTUALLY AGREED AS FOLLOWS:
1. Prior to County award of a contract,the County shall first receive concurrence from the City
for award of the contract to the lowest responsible bidder.
2. Upon award of a construction contract the County shall perform or contract the performance
of the construction inspection including survey work.
3. All City-owned rights of way and easements within the limits of the Project for roads,
utilities and stormwater are hereby granted to the County for Project use during construction.
4. The County and the City shall participate in the construction costs and engineering fees in
accordance with the adopted Ramsey County Public Works Cost Participation Policy.
5. The estimated construction cost of items eligible for HSIP Funds is $387,383.51. Additional
construction costs will be paid in accordance with the Ramsey County Public Works Cost
Participation Policy.
6. Upon completion of the Project,the County shall own and maintain the storm sewer catch
basins and leads on County roads and the City shall own and maintain the storm sewer trunk lines
within the City. Laterals and drains servicing property within the City outside the road right of way
shall also be owned and maintained by the City.
7. The City and the County shall maintain the traffic signals in accordance with Ramsey
County/City of Mounds View Maintenance Agreement PW2013-08 for the intersection of County
Road 10 and Silver Lake Road/Red Oak Drive.
8. After the application of HSIP Funds,the City shall reimburse the County 25%of the
construction cost of the Traffic Control Signal System A.
9. After the application of HSIP Funds,the City shall reimburse the County 100% of the
construction cost for two of six APS needed for Signal System A.
10. After the application of HSIP Funds the City shall reimburse the County 100%of the
construction cost of the EVP.
11. After the application of HSIP Funds the City shall reimburse the County a prorated share of
the construction cost of mobilization,traffic control and erosion control supervisor.
12. The City shall reimburse the County 100%of the construction cost for painted signal poles
and bases. This was not included in the project bid and is included in Supplemental Agreement#1.
13. The City shall reimburse the County twelve percent(12%) of the construction costs (as
determined by the low bid) of the City participating items prior to the application of HSIP Funds in
accordance with the Ramsey County Public Works Cost Participation Policy as a construction
engineering fee.
14. The City shall reimburse the County twelve percent(12%) of the design cost(as determined
by the low bid) of the City participating items prior to the application of HSIP Funds in accordance
with the Ramsey County Public Works Cost Participation Policy as a design engineering fee.
15. All City utilities or facilities modified or added to those provisions presently made in the
plans and specifications may be incorporated in the construction contract by supplemental agreement
and shall be paid for as specified in the supplemental agreement. Design and construction
engineering fees will be paid according to paragraphs 13 and 14 above.
16. Quantity distributions identified above are shown in the Statement of Estimated Quantities in
the plans. Estimated costs are identified in the Engineer's Estimates. Actual costs shall be based on
the contractor's unit prices and the quantities constructed.
17. All liquidated damages assessed against the contractor in connection with the work
performed on the Project shall result in a credit shared by the City and the County in the same
proportion as their respective total share of construction costs to the total construction cost without
deduction for liquidated damages.
18. The City shall not assess or otherwise recover any portion of its cost for this Project through
levy on County-owned property.
19. The County shall, when a construction contract is proposed to be awarded,prepare a revised
estimate and cost participation breakdown based on construction contract unit prices and submit a
copy to the City. Upon concurrence to award a construction contract,the City agrees to advance to
the Treasurer of Ramsey County an amount equal to the City's total construction cost share.
20. Upon substantial completion of the work,the County shall prepare a revised estimate of the
cost participation breakdown based upon the contract unit prices and the actual units of work
estimated to have been performed and submit a copy to the City. The construction engineering costs
to be paid the County by the City shall be based on this estimated final construction cost. The
County shall add to the City's estimated final construction costs the construction engineering costs,
make necessary adjustments for liquidated damages, if any, and deduct City funds previously
advanced for the Project by the City. The City agrees to pay to the County any amounts due. In the
event the calculations show that the City has advanced funds in a greater amount than is due to the
County, the County shall refund the amount to the City without interest.
21. The City and County shall indemnify, defend and hold each other harmless against any and
all liability, losses, costs, damages, expenses, claims, or actions, including attorney's fees,which the
indemnified party, its officials, agents, or employees may hereafter sustain, incur, or be required to
pay, arising out of or by reason of any act or omission of the indemnifying party, its officials, agents
or employees, in the execution,performance, or failure to adequately perform the indemnifying
party's obligation pursuant to this Agreement. Nothing in this Agreement shall constitute a waiver
by the County or the City of any statutory or common law immunities, limits, or exceptions on
liability.
22. This Agreement shall remain in full force and effect until terminated by mutual agreement of
the City and the County.
23. Final plans and specifications are hereby in all things approved.
24.Notices required under this Agreement shall be sent to the following addresses
City of Mounds View Ramsey County
2401 County Road 10 1425 Paul Kirkwold Drive
Mounds View,MN 55112 Arden Hills,MN 55112-3933
IN WITNESS WHEREOF,the parties have caused this Agreement to be executed.
THE CITY OF MOUNDS VIEW
Joe Flaherty, Mayor
Attest:
James Ericson,City Administrator
Date:
Approval Recommended:
Nicholas DeBar,Public Works Director
Approved as to Form:
Scott Riggs, City Attorney
THE COUNTY OF RAMSEY
Julie Kleinschmidt, County Manager
Date:
Approval Recommended:
James E. Tolaas,Public Works Director
Date:
Approved as to form and insurance:
Assistant County Attorney