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HomeMy WebLinkAboutCOMMISSION_MINUTES_1975-04-03C[7'Y OF 1�UNDS VIEW PARK ANp RECREATION DEPARTt�1Etd7' Thursdmy, April 3, 1975 Sc3V ?.` • Citv Hall A G E N D A 1. Call to 8rder . . . . . . . . . . . . . . . . . 6:30 P.M. 2. Roli Call 3. Approval of Minutes 4. Chairman's Report S. Councilman's Report 6. Other Business A. Brochure E Progra�s (softball leagues) B. Recreation Report - Director (Explanation of activity fund) �C. Tot-lot presentation (List of equipment) � U. Park Titles (Name-a-Park Contest) �.E. Site Plans �F. City Hall Landscapinq 8 Cub-Scout Marigolds �i;. Softball tournanent policy H. Non Resident Fee � I. (Greenfield-Roger) (9.9ac.) J. Random Property K. Sub-Divisions 7. Informative: A. Trees 6. Ballfields (Grade, Black-dirt, Fence) C. Play Equipment D. Maintenance Man E. Rice Creek River Rats 8. Adjourn.ent . . . . . . . . . . . . . . . . . . .9:30 P.M. M[Nlfl'ES OF THE PROCEEDINGS OF TNE PARK AND RECREATION COMAISSION C[TY OF MOIWDS VIEW COI�li'Y OF RAMSEY STATE OF MINNES07'A Regular Session March 27, 1975 City hall Gall to OrAer I�ne iAounds view Park a� Arcreaiiun i.uwninsi'vi� zct i�� regular session and was called to order by Chairman Peterson at 6:30 p.m. Roll Cail Chairman Vern Peterson, Commissioners Wayne Burneister, Jacque Coplin, Barbara Haake, Gordon Fedor, and Kip Lundquist. Also present W4E2Councilman Roger Baumgartner and Director poug Bryant. Approval of Minutes Com�issioner Coplim pointed out that she was not present at the March 6, 1975 meeting. Motion by Coamissionea Buxmeister and secoraled by Cownissioner Fedor to approve the revised minutes of the March 6, 1975 meeting. The motion passed unanimously. Chairman's Report Chairman Vern Peterson talked about previous Park and Recreation meetings and reminded Co�issioners to be open in regards to attitudes and opinions on issues. The Director of Parks and Recreation stated that he hoped to get spontaneous positive or negative feedback to enable the depart- ment to stay current with daily and weekly assignments. Councilman's Report Councilman Baumgartner discussed the new park at the corner of Silver Lake Road and County Raod H2. He stated that Coa�issioners should be giving thought to the development and design of this park and specifically to the type of facilities expected. Ba�mgartner added that the 10 � cash or land-park dedication fee required for sub-divisions would subsidize the majority of develop- ment. A discussion ensued. Brochure F, Prograss The first item of business was a report by the Director on the spring brochure and program. Bryant reported on the tremendous response to the spring program which enrolled over 880 participants. He added that the r�en's and sen's softball leagues were already filled for the su�er. A brief discuasion ensued during which the director answered questions regarding the brochure and attendance. Recreation Report Next on the agenda the Director presented the first annual report on attendance and registration fees. The Director pointed out that the activity fund had a surpl�s of $226.70 as of De:ember 31, 1974. He continued with a brief explan- atian and breakdown of each catagory and account. Bryant noted that the scti�ity fund was established for a!! self supporting recreatiom pregrams and that this fund is operating in the black. Hovever, the fund was not designed to pay for the administrative, secretarial, or office supplies involvcri in the operation Af the programs as Ls irue of some other city func4ions. A discussion followed. r�,., n_rarrnr also �inted out that over $10,000 will be received through program fees for the first year and that the park and recreation department employed 56 part-*.ime people during its first year of operation. Tot Lot Equipment Next C�issioners received an updated list of new playground equipment punhased in 1973 and 1974. In additio� a brief rundo�en on tot lot design was held us3ng the city hall plan as an exaaple. Co�issioner Coplin pointed out that too much design resulted in a antiSzptic tot lot--resulting in no imaginative, creative play by children. The Director acknowledged and pledged that all tot lots would not be designed the same or so highly organized. He stated that the site has much to do with the type of design and equipment used, never losing sight of the maintenance responsi- bilities. Chairman Peterson requested that a design and breakdown on each tot lot be presented at the next regular session. Park Titles A brief report ensued on the "Name a Park" contest for the new park site at the corner of Silver Lake Roaland County Road H2. The Director rpesented Co�issioners with a flyer which was handed out to all elementary age children at Red Oak, Pinewood, and Simnyside Elementary Schools. He noted that entries had to be from Mounds View residents only and that the deadline was April lOth. Site Plans The Director reported on the site plan agenda item. Bryant pointed art that 51,000 had been budgeted for professional and consultant fees. He continued by recomoending that $400 to 5500 be spent on park site plans. He felt this would be a very worthwhile expendi- turn used to help co�issioners and the director in city presenta- tions and to pr�ote the development of the park system. Bryant added that the local high schools and colleges should be contacted to get a capable draftsman to do these site plans, therefor� cutting down the costs involved. Council�an Bau■gartner though it would be worthwhile to call Iron- dale Nigh School and see if there would be anyone interested. Motion by Co�issioner Haake and seconded by Co�issioner Wndquist to pursue contacting qualified people to develop site plans a minimal costs. The sotion passed unanimously. -3- City Hall Landscaping/ Nezt on the agenda the Director presented the city hall land- Cub Scout Marigold scaping plans received at no charge from two local nurseries. "'� He stated the landscaping was very important to the appeasance of the city hall as well as the park. Co�issioner Haake reported that the Planning Commission has been getting involved with the esthic responsibilitias in develop- ment and that an attractively landscaped city hall would set an exaople and develop a good attitude among new developers and residents. a.,.anr n.,;nted out that he pursued the plans after checking with -+ —• ihz a,a.mfnistrator because the outside maintenance would tail under to park maintenance responisbility and also because it would be interesting to get a landscape architects concept for plantings at city hall. Councilman Baumgartner pointed out that no funds were set aside for landscaping as of yet and that he doubted if funds wrould 6e available this year. He mentioned that if the Director came up with a plan and schedule with fixed prices that the Council may take s�e action this year. Co�issioner Coplin felt the funds should not come out of the park and mcreation budget. No further action was taken. ..� Regarding the same matter Bryant reported that he had been requested to attend a cut scout meeting. Pack N volunteered to plant marigold flowers at city hall and said they would maintain them weekly. The Director felt this was a good idea and that this could be tied into the landscaping of the city hall. However, he felt unsure as to location and also that approva? should come from City Council. A discussion followed. Co�issioner Haake made a motion to enhanse the present arborvitae at city hall by planting the marigolds around the building. Co�issioner Coplin seconded. A discussion ensued. Chairman Peterson moved to amend the original motion by stating, enhanse the present arborvitae at city hall by planting the marigolds around the building, subject to being moved if the city hall is land- scaped this year. Co�issioner Haake seconded the amended motion and it passed unani- mously. The first motion was then voted on--passing all in favor. Softbail Tournament The director was called on to report on the softball tournament Policy/ policy. Bryant opened the discussion by reporting that he had received nany requests to use city fields to run softball tournasents. He added that vany of these requests had left a bad taste because J they were fro� groups not affiliated in anyway with the city. He stated that he wanted feed-back from commissioners which would help him develop a policy. -A- Co�issioner Cuplin stated that the policy had to be uniform and justifiable. Coamissioner Fedor said Lhat fields should be Ieft in the same condition as lrefore the tournament started. Councilman Ba�gartner felt the co-sponsor approach by the park and recreation department was ideal and that he felt no enthu3iam for the rental of these fields. Bawogariner felt teams within the park and recreation league may be candidates. Commissioner Fedor felt civic groups and organizations shoudd qualify. Chairman Petenon felt no teams or groups from outside Mounds Viaw should qualify. Baumgartner recommended that a maintenance man or police officer on duty and paia oy che �evp.a s�:,n��:ing iha io�!*namgnt. Chai�an Peterson requested that the Director pursue a policy and present it at the next meeting. Non-Resident Fees The Director of Parks and Recreation reported that he was plannin({ on charging a"non-resident" fee to people who are participating in the adult softball leagues. The $2.00 fee would be charged to players who do not live or work full time or play (members) for a city church team. He added that the women's league would not be charged this year because of the limited response and difficulty in getting teams. Motion by Co�issioner Haake to charge "non-resident" fee's for men's softball in the amount of $2.00 per person, per year, excluding players vho live or work full time in hbunds View and players vho play for a city church team that are full time members of the church. Motion was seconded by Commissioner Coplin and passed unanimously. Greenfield Park Motion by Ca�issioner Haake requesYing that the Park and Recreatien Director pursue acquisition of the 9.9 acres uf low land, north of Greenfield Park, from the State of Minnesota at no charge to the City of Mounds View. The motion was seconded by Chaixman Peterson and passed unaniaously. Subdivisions Motion by Co�issioner Naake and seconded by Co�issioner Fedor to seept a cash dedication to the park fund in accordance with Ordinance #42.07 for the Bardwell subdivision. The �otion passed unanimously. Woodcrest Park Motion by Com�issioner Coplin and seconded by Commissioner Naake to contact Attorney Meyers and look inta purchasing additional land at Moodcrest Park/Downing prope:ty to preserve the spring fed tamerack swamp. The motion passed unanimously. Informative The Director reported that Ramsey County approved 1003 funding for the Mounds Yiew, New Brighton, Arden Hills, and Shoreview Park and Recreation departnents to hire 20 kids plus 1 full-time supervisor 30 hours per week X 12 weeks to clean-up RTce Creek and its banks. -S- Youth hired must be classified disadvantaged or low income and would be paid minim� xage. Adjournment Hotion by Con�sissionez Lundquist and seconded by Co�issioner Haake to adjourn the �eeting. The motion passes unanimously. The Park and Recreation Commission adjaurned at 1�;30 p.m. Next aeeting April 24, 1975, 6:30 p.m., at city hall.