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Home My WebLink AboutCOMMISSION_MINUTES_1978-01-16_. lEMO T0: Mark � FROM: Bruce DATE: January Tb, 7978 RE: Lakeside Park Camnission Aftep revlewing the current status and past history of the 6akeside Park Commission, the following has come to light: 1. Lakeside Park is an extremely valuable comnunity resource as it presently is the only lake frontage available for aquatic activities serving the City of Mounds View and Spring Lake Park. In addition it is the only park that provides tennis courts, tot lot, ballfields and picnic area for family programning. 2. The existing LakesSde Park Comnission is not operating as effective as it possibly could be due to: a. Poor attendance at Comnission meetings b. Lack of professional expertise c. Apparent dissension amongst existing members 3. There is no long range goals or master p7an developed for Lakeside Park. 4. Attendance at Comnission sponsored programs has dropped in recent years. 5. Operating costs are increasing yearly. With the aforementioneC criteria in mind, staff would recomnend the following plan of actton for the development and upkeep of Lakeside Park. 1. Chapter 50 of the Mounds View munlcipal code should be reviewed and updated by the City Councit. 2. The Lakeside Park Comnission should remain the "governing authority" over Lakeside Park with the foilowing board makeup: a. Park and Recreation Directors from Spring Lake Park and Mounds Wew- b. City Councilperson from each city c. A representative from each City Park and Recreation Comnission d. One member at targe from each comnunity Each of the Commissioners woutd be official appointees from their respective City Councils. Tfie Commissions role wouid be official appointees from their respective City Councils. The ComMsstons role would be policy and advisory oriented with legal authority remaining with each respective City Council. 3. One municipatity or county should be appolnted as the responsible agent for overseeing the day to day operations of Lakeside Park to tnclude, melntenana, program and long range pTannfng. Memo to Mark -2- January 76, After speaking with each of the respective agencies the following was found: a. Spring Lake Parks, staff and Park Comnission felt that they were not in a position to assume the additional work load at this time unless additional staffing and monies were allocated. b. Anoka and Ramsey County staff stated that they did not feel Lakeside Park would conform with their existing criteria for County Park land, i.e. size, regional significance and type of facilities. c. Mounds View staff feels that they could manage Lakeside Park with exist9ng staff personel if a mutually agreeable financial arrangement was adopted, by the respective City Councils. At this time the issue af which agency is best equiped to manage Lakeside Park is debatable, but the need to designate one responsible agent would appear eminent. 4. A listing of long and short range goals should be developed based on a comprehensive Master Plan that should be developed and adopted by the respective City Councils and Lakeside Park Comnission. 5. A needs assessment study should be co�leted to determine and insure comnunity input for future progrartming and development directions. 6. Budgetary matters should be the responsibility of one agency in conjunction with the Lakeside Park Comnission and City Councils. By havi�g one agency responsible for fiscal matters, many of the existing budgetary problems could be reduced i.e. insurance, advertising, workmans compensation and park maintenance. 7. A comn�ity task fQrce should be creaLed to examine the existing fees and charges structure. �ossible areas to be re-examined are: a. Examine existing concession profit and loss structure b. Increase present swimning instruction cost c. Possible yearly permit fee for families, car parking, etc. The next Lakeside Park Commission meeting witl be Thursday, February 9 at 7:00 p.m. at Spring Lake Park Comnunity Center. The Lakeside Park Comnission will be looking for City Council and Staff Snput at that time. Feel free to give me call to discuss this matter further. i rt^F : � , r�ra xo: ` r4ark , FROM•� Bruce � � � � . . . UATE: Uecember 6, 1977 � - RG: 1978 Ucpar[men[al Coals . When formula[inq the �oals for che Mounde View Parks, Recrcation and 1'orestry Departtnen[ for 1978 the lollow[ny; quote of Soera[es camr [o mind: "If a man (IOPS not know to which port hc is sailin�, no wind is �_..�.?hl�," We teel [he a[Cached lis[ oC �oals will create a "port" for our departn�ent to "sail" durLnR the upcomink yeur. Goal se[[ing represents a lourfold pmcesc Lo our depar[men[. 1. I[ crea[es stafF involvenrnt in de[ermininF thr direc[ion the departmen[ will head in accumpliehing the nverriding goal. 2. I[ provides a basis frnm wldch perforuu�nre evalua[ion can be mcasured. 3. It identifies critical areas for which thc depar[mm�t needs to find solutions i.n order to accomplish thc major goal. 4. It permits long range planning by providing direc[ion and con[inuity for fu[ure decisions. THE AfAJOR COAL OF TliF. AtOUNUS b'IEW PAR6S, RfCRP.ATION AND FORESTRY DEPARTMENT IS TO DEVELOP A COP@REHE:JSI�B i�ND 6ALANCEU tiYSTEM OF PARKS, OPEN SPACE, TRAILS ANU LEISURE ORIENTEll PROGRAMS FOR ALL RfiSIDI!N'fti 0� MOUNDS VI.EW IN AS ECONOMIC A MANNER AS POSSIBLE. There are four basic eleme•n[s necess:irv W uccnmplish this goal; 1. Park and Recrcati�+n I'acilities 2. Recrea[ion ProgramminF 3. Park Aiaintenance 4. Forestry Program The implementation pliase of go�l setting is far more difCivult [han the � initial planning stage. The rol.e of a Parks and Rerreation Dep�rtmen[ was � put quite clearly by Frederick I.aw Olms[ead in 1$R6 when he sta[ed: �. "It is the duty o[ a Park Ucpartment to open the w�y to new, not to follow old r.ustoms; to lead public opinion and no[ to [ag after it. � if it is no[ prepared to move in advance of thc people of whose interest it is placed in charge, nothins is more certain than that after a few � years i[ labors will be re},arded very ungratelully and the question w1.11 ��. often be asked, "Why could tl�ey not. havc utied a litcic morn fore�:ight � :�nd got a lit[le nwre out of the inherited ru[s.° � � . Foresightedness and willtngness [o kcep pncc with Che trmes are two essential�. � ingredient�s of agencies responsible lor ilirecting n evrr chan�ing xociety.. � To this end I hcreby submic our list of {;oals and objectivex for the year 19�78..� PARK & RECREATION FACILITIES DEVELOP AND IPIPLETIENT A COMI'REHENSIVE PARK AND NECRCATION AREAS AND FACILITIES PLHN FOR TNE CITY OF MOUNDS VIEW IN ACCORllANCF. W7T1{ ACCEPTF.11 5'fANUAHI7S ANG WITN SPECIAL CONSIDEfiATLON OF THE SPECIPIC NEEDS AND IN7'ERESTS OF THF. COMMUNITY. L. Acquire the rematning 19 acres of property adjacent to Silver "iew Park wi[h S[are and Federal L.A.W.C.O.N. gran[. 2. Review existing five year capital improvemrnts program and update and modify where necessary. 3. Revlew existing park and recreation areas and facilities and develop a park inventory list. 4. Work with community organizations and park commission in exploring the posaibility of a Park Bond referendum for acqutaition and development. 5. Form a task farce of city residents, park commissioners, aod city council � members to recommend a short and long range building program for park ehelter bulldings. 6. Establisli a meeting with community residen[s a[ each neighborhood park site [o discusa presen[ and future park development for their park site. 7. Complete the capital improvement program as budgeted for in 197& .. Hillview - grading and fill Oakwood - ska[ing rink tot lot Lambett - to[ lot Greenfield - hockey rink lighting Woodcres[ - ballfield fencing Edgewood - school ballfields $1,000.00 $2,000.00 $3,500.00 $3,500.00 $3,500.00 $8,000.00 $2,000.00 $1,800.00 $1,500.00 8. Review the park namea and make a formal recommenda[ion to the City Council for official park name adopticn. � 9. Develop a uniform park sign policy and construct pnrk eigns For each park site. F[r_.Rr_•a�rTON PROGRRhAftN�: THE OVERRIDING RECRGATION PROGRAPIMINC CAAL IS THE CONTINUED ENRICHMENT AND GROWTH OF AfUUNDS V1EW THROUf,H 7.EISURE EUUf.ATION AND RECREATIONAL OPPORTUNITIES FOR ALL CITY RESIDENTS. TNIS COAL INCLUDES: 1. LEISURE RECREATION EDUCATION, 2. PROMOTTON IN THE USE OP RF.CRCATIONAL FACILITIES, 3. PROVISION OF ORGANI7.ED� S�PERVISED ANU NON-OftGAN72ED PROGRAMS� 4. DEVELOP- MENT OF A YEARLY PLAN OF PRIORCTIES AND OB.TECTIVES TO WNTINUALLY RENOVATE� AND INITIATE CRGATIVE AND INNUVATIVE PROGRAMS WHICN WILL ENRICH COFAtUNITY LIVING. THE THREE BASIC GOAL DERIVATIVES WiTN WHICH THIS UGPARTMENT IS TO KEEP IN TUNE WITH ARF.: 1. GNJOYMENT, 2. ENR7QIED COM4UNITY LIVING AND 3. INDIVIDUAL FIILFILLA�NT. 1. In 1978 it is [he aim to pruvide these prugrams at the parks (nxmely Woodcrest, Lambert, Hill.view, Groveland and Oakwood): a. Summer Playgrounds b. Win[er Skating Rinks c. Summer & Winter Athle[ics - T-hall, goftball, hockey, football and soccer. 2. Provide an after-school program for youths 1- 6 grade at Red Oak and Plnewood Elenkntary Schoals. � 3. Establis6ment of a program similar to a'[een corp' for youths who wiah [o donate time and energy for roanual work within [he realm of park �� beautification and park maintenance. Youths would be rewarded with recognition and special program offeringe such as excureiona or apecial �� eventa. .... 4. A special schedule of events and programs during scl�ool vacation days. �. Example: Christmas vacation, MEA, Winter Break �� 5. Introduce a new program, one for adulta, and one for youth (or combination) � every program aeason; Winter, Spring, Summer and Fall. In this way, the recreatfon programs will promote recrnational life-long learning and main- �� tain a presidence of ongoing crea[ivity and innovativene�s. �. 6. Provide a social program achedute of eventx; one every month foi Jr. High age etuden[s. For example dances, hay ridea, akling, apecial tripe and � eventa. 7. The number of ine.ntally retarded, mentally handicapped, and.physically handicapped children enrolled in School Dlatrict 621�Speciai Educakion. psograac ie 361. Therefore, it Sx the n1m to provide a evimming and activity program, conatantly in evaluation nnd replanning, m remqin abreaet of the neede and lntereate of tl�oxe involved. �� 8. Begin to increa�e U�e eyuipment inven mry for recre�tional programs - � especially athletic and playground programs. Namely: ruAber red play- � ground balls (all sizes), soccer halls and volleyballs and basketballs, �� catcher's equipment, pinnies, f"notballs (.fr, size), flat 6ases (for kick- ball, etc.), cones (ased as inarkerti, goals, etc.), 16mm projector. � I[ 1s the aim to request for donations and contribu[ions from community service groups fur acquisition of such equipmr.nt. 9. Life-long leisure reorcatton�l activi[ies ic a prinrity in the field of recrea[ion. Therefore it is an aim to promote such family programs as: orienteering, swimming, sknting, birycllnR. J�881ng, dancing and other activi[ies. � � 10. Public relations is a continual need For promntion af opportunittes and offerings of this department. Therefore, ihc weekly column in the New Brigh[on Bulletin will continue, Flyers will continue to 6e passed to s[udents in the schools, brnchures will continue or expand in content of recreational offerings. Also, slide/tapo produa[ions will be developed and used for orsaniza[ion, agency and group presenCa[ions. An album will be placed in a booklet for display and re(erencc. 6rochures and Flyera will also be on display a[ [he office. Such informa[ion will also be kept in supply to such organtzationa as the Welcome Wagon, churches, merchants, businesaes, etc. The Mounde View City sign will have advertising messages weekly on diaplay. 11. Another aim is [he provision oC $500.00 to bc budgetted for 1979 in the � Recreation Fund (tax suppor[ed) ro provide for a par[ of the transportation .� costs of the many pronra�s with whSch buses are needed. Tranaportation � � cos[s presently cone[itu[e n larqe amount o( the partrcipant feea�of euch"�� programs requiring transpor[a[ion. Of[en bus fees are equal or more [han�� the to[al cost of an individual who would trnvel on his/her ovn. � � 12. Development of a comprehensivc library for the use and resource of the entire Parks, Recreatron and Pocestry Departn�ent ia another uim. Thie library wouLd be availahle in the new prnposed Parks, Recreation nnd . Forestry Depar[ment o(Hce. � 13. Another aim is to rewrite and reclassiFy part-tine ,job descripUona� ti[lea and pay scalea. � 14. EstaAlishmen[ of a Parks, Recreation and Forretry pe[[y cnRh fund ia also a much needed opera N on. 7'his fund couid be us��d Cor normal, frequent and regular small cash speuJinF by such programs as summer playgrounds, movies and miscellaneous. 15. The last but not least aim for 1978 is to bernme situated phyeically ae a�� unified departmen[ - in a department office. 1'his will mean indlvidual� �� phone use, and ofHce spacc to accomodate pereunnel referencea and.iesourcee�. Such an office will unity the departneuts aperatlons nnd will relieve CNe . noise, confusian and di.soricn[ations, w6ich ie the altuation a[ preeent�. �Such an office will promote more efftcient nnd etfective rnncen[ration, communicA- tion and ou[pu[. � YA[tK PNINTENANC6 ... PROVIllE A CONTINUOUS AND SYSTEPNTTC PROf,RAM Oh' REPAIR, RIiPLACEMENT AND . PLIINTENANCE OF ALL PARK AND RF.CREATION PA�ILITI7?S AND CI�ULPMENT. 1. DeFine communication network between Parks, Recreatlan and Forestry . Direcror, llirector of Nublic Works, S«perintendent of Public Works, �� and Park crew. 2. Define and establish a Its[ing of Park maintenance anJ construction standard goals. 3. Create job descrip[ions for the Park maintenance positione. 4. Re-define job responsibilitie4 and nccountabili[y for Park maintenance supervieory personncl. 5. Develop an ongoing Park maintenance training program. 6. Establish a comprehensive and balnnced program of Roa] evaluation as [hey relate to [he individual, deparnnent and City. 7. Establish an ongoing job performance review syetem for Park main[enance men. 8. Begin the establishmen[ of a comprchengive and ongaing turf maintenance . program. � . FORF.S7'RY PROGRAM . � THE PRIMAR4 GOAL OF THE FORES'fltY PROGRAM IS TO PRCSfRVE AND SOPPLEPIENT TNE EXISTINC FLOkAL CANOYY IN I�UNDS VIEW THItOUGkI PIIBLIC IKFORMATION, REFORESTATION, AND ENFORCEMENT OF MINNF.SOTA STATUTE 18.023 AND MUNICIYAL CODE CHAPTER 92 AND TO PROVIDE ADDITIONAL SERVICGS RIiLATIVE TO PLANTS POR ' TNE RESIDENTS ENJOYPIENT� FUN� ANU EDUCATION. � 1. "Increase" the budget for 1978 and 1979 through community donationa, � CETA funds, and volun[eers. � �� 2. Prepare the ^tree removal" con[ract for ]978. ...� 3. Re-evaluate the existing Oak Wilt Sanitation policies ae they relate .�. to firewood. � 4. Revamp Fores[ry Crew Organization. �� 5. Evaluate present and future vehicle needs. �� 6. Investiga[e trenci�er/cable plow purchase. �. 7. Expand the city nursery. 8. Reforestatron of public gro�mds in acwrdance with tiie masrer � park planting plan. 9. Investigate possiFility of city vegetable garden plo[s. 10. Investiga[e poasibility of city operated leaf diaposal fnr composte. 11. Re-examine Clean-up Day/Branch disposal. �.. ._ 12. Inves[igate possiblity of a city °rose" Farden cr fc+rmal planting area. � 13. Investigate means oF improving the communication network with city .� residents regarding current forestry isaues. 14. Develop a master plan[3ng plan for each of U�e neighborhood parka. ��. I�IM1 T0: �Parke 6 Recreation Co�iasioners �FROM: �Staff DATB: December 13, 1977 RBe Su�er Youth Ball Program Mounde View Paet Propram The au�er T-ball program hae been designed for children agee 6- 8 yeare oid.� . The Mounde View Baseball Aseociation accepes youthe 9 yeare and older into ��.. cheir program. � The recreation aummer aoftball program offera a league for youths 9- 11 . yeare old. The recreation program also offers a girle' eoftball league and a boye' eaft- ball league for 12 - 16 yesr olds. �. Other Co�unities Sis neighbosiag communitiea have been contacted in regards to their s��er youth ball programs. . All aix co�unitiea are in affiliation with a baeeball aesociation. . All but one offer T-ball ae a su�er program. � All offer a eu�er softball youth program. � ProRram Divareitiea All ei: co�unitiee offer T-ball for youths 6- 8 years old. Three of the eix comm�mitiea offer 2 diviaions in their T-ball program: 6- 7 year olds, T-ball; 8 year olda are pitched the ball by coaches. . _.- .. Upon graduaCion from the 6- 8 year olde T-ball program, all 6 co�unities offer aither aoftball for youthe or membership into Lhe local baeeball � aeeociation. Coatactd Communitiee: Shoreview, New Brighton, floeeville, Coon Rapids, Columbia 8eighte and Maplewood. AlCernatives � - There are three different alternaiivee aith vhich thie departmeni cen program�.�. � the summer youth ball program: 1. T-ball for 6- 7 year old children. A baeeball program for 8 year olda in vhich the coach pitches the ball. �� Nine year old ball playere either �oin the Bseeball Nsoeiation or eha youth.sofeball pmgrem. 8oftball pmgram for youthe 9- 16 yeare old. 2. T-bell for 6- 8 qear olds. Nine year olda either �oin the Baeeball Aesocis[ion or the youth �ofeball prograu. 3. Offer��a 14rmon Killabrev League for 8 i 9 year olds. In thi�.program,.ehe ba11 1e pitcfied from a machine. The bell jwps �traight up for ehe child to bee. 6- 7 year olds begia with T-ball. _� .::� . . . -2- .. � � &ecommendation � � . � � �'�� Foint Number 1 ia reco�ended as most ideal for this��community. .The program change wuld only be to divide c�� T-ball program into.2 divisione�. The 6- I year old T-be11 program would be designed for heginning hallplayere�. The 8 year old division would be a progreseive program to compliment T-ball, softball and baseball skills. Tfie aoftball program would remain ae before, as rrould the Baaeball Aesociation. '"hue, a gradvating 8 year old T-ball � player could either choose to play baseball or softball. The eofeball programs and Baseball asaociation wuld �e �maffected. �`�e Role of �ecreation G. Bur(on Hmu'n 1 would like �o share with yoa some �hinkin3 about Ihe role of a Park and Recreatiun Advisory Board. II all parnes don't have muCh ihe same expectation, detertnming the board's funcfion can was[v �ime and possibly split a board and staH. 1 have seen and worked with well-qualified board members wfio acted as if they did not know what the adviwry board's role was. I too have beem m�fused about ihis trom time to [imeJ thinl: the ceason (or this confusion is that it is easy io lose sight ot the role of the commission. One does what s on the agenda. One becomes involved in projects and committed ro programs. One feels responsible when (riends or fellow ci�izens have com0�aints ur suggestions. And, it doesn't make much sense to smp and ask: "Wha� am I supposed ro do?" Recenily it has occurred to me that the adoiwry commission is similar to the board o( d'vectors of a mrporanon which, even if � yrouareadirecrorolacorporation,wouldn't neccessarily tell you much Eadi mrp� oration is diHerent and their ooards also have �heir a9endas and they, too, may neve� stop tu azk what ihey are supposed to do. Boards today are chanyng iheir ihinki�g about what they should do. Bw, the M>ard of directors anaba�, even though slippery. may be a refemce point to which one can retum ro help shape an answer. Why dces an enrerprise need a board of directors? According to Peter Druckec' wel4respected autFwrity in the field of business management [here are three tasks (or which a mmpany needs a board. 1. Firsq ihe enterprise needs a review body — somebudy to make sure that top management thinks thmugh what ihe company's business is and what it should be. Sumebody to make sure objectives are set and strategies dweloped. Some- bodyi to look aitically at the planniny of the companY, its caPital invest��nf policy, its managed expendiwres budyet. $omebody to watch the organizatioiis spirit. • 2. Se�undly, a 6oard is neede�i to remove top management that lails to per(orm. � And this doesn't rnean just incompr tence, but failure to pedorm :u weli as '+ mighl be -�- as well ns uriit•�y dentmtds � these ciays. � 3.'fhird,theeMerynseneedsa"publicand , mmmunity reL�trons" bdy. &�meMuiy to make sure ihat mmmunily and com sumers know whal il guing nn in Ihc enteryrise. wha� i1s problams .md its ��licies �nd its plans ar.�. SomebodY �o help managcment know whal �h�• Publir undrrstands, misunders��nds, seas, �nJ questions. I( Ihese are �he tasks o( a Lward ol dire<lors. what dces this sug9es� atwut an adviwry board or rommission? 1 ttnnk 1 can (ind a� least ,uur usel'�I ideas in ihe abiwe analoyy. The first is �hal �he park and recreatiun board has the (olluwing lwsic taks. • Ta review Wlicies, ohle�lives and proyrams. Take a hard Iw�k at ihe spiril anA the philosophY and Ihe organizafional aetup and the staf(. �• To communicate, and that means lis�en iou. with �he Pu(.Lc abuw Prohlrna and plans. • To be Prepared ro act i( thc Inn9-run interesis of �he park and reara�ioNunction (Fiyore I) in the community are not being served. Fzacily hrnv and when mdo these thingswill vary with the sduation, anc wil! probably be f.�idy easy io delermire once it is clear what b�a�rd members nre supposed to do. OI rourse, if you are an advisory board, you don't have thn authority to �ake action on your uwn. Bui if you have the �acts, and preseN them pmpedy, get[ing� the City Council to take action should beatormality: The semnd lesson ro be learned in the an�l� is to stick to policy and Iet the protessionals handle the day-to-day prartice. II ie surprisingly diKcul[ to do thi5. Sticking lo policy dces �at mean that you aren'� supposed to knrnv what is going on. In lact it means that yau have a dury ro know whal is happening. (See Diagram). On the le(I�hand o( the dia<yam are the {wlicy maners with which zn advisory board member should deal. On th� right are the praciices which tall inro the area o( st3(( aclivdics. Cil'RENS POIICY I PRIICTICE3 Cwnc110elern�ines I St�fllmplemmLL Pollcy � � Pollcy � � W P d RC Revlews a Pp�CTI�E3 Pormul�lea Pallcy I Propr�mt Pxmneel T � 8upmrblon Caamunic�lan I Epuipm�m In�hlltlion P E RC eMCk� lo �ee Cantlruclion whtl�er polkry Is � MNnUnma hNn0lmpl�m�Med �— Ilaauminp praperly In Pncllee � Ek. � CRIZENS �§ 'The City Council detertnines paiicY h:�scA on the recommendatiuns o( its Park and Recreation Cummission. The Pa�k and Recrealion Commissicm monimrs ehr implementation of q�liry to det�rnnnv whether it is bem9 carried ou� properly. If Ihe mmmission leels piiicv is no� being properly imylemeNed. it should nat trll Ihe sl�ll what la do. Instead. n shnuld guther Ihe lac�s and dcriAe wh�•ihrr �� wnnis w recummend �hanyiny thc poliry. Nolire �ha� m �hc diagram �hric is nn direct line Imm the ntizens lo anY �1 Ihe orgarnzalional hoAms. As I sev il, none nl Ihvs¢ has an inherent adomna9v ovrr Ihe othvn m knowiny wSat ihc puMic wani�. But all upem�r within the dnmam nl pubL. approval and all h rve a dmy ro a. t in the Ir.t interest of Ihr cnizens as �hose mlereas nre unJersttiud. [3uard ut I�vrc�ors is going �o chyck to eee whciher the yolicies i� halpcd to furmuln�e are hriny rm ried nut, it mu.1 hnve a rlear iJea u( exa�tlY whet cunsli�ules e((cilive pnGc4 unplvmenlaliun. One waY tu rlanh/ �hu is in wud< with �he dep.�rimvN tri rstahhsh s�mcdic uhiectives m surh a way ihei rasuhs.'nn br nicasured. Fur rsantPle. IcYs saY 9uu Iurmul,�ic a �wliry ul nllrriny thv w�desl ry�ssldr re�u�r nf rv�rvnhun i�ruy�.mis lur a v.rti�•IY ul recrratiunnl iMrre+ls. SuunJ. quixl. Lut huw wuuld v��u knnw il rfn+ �wLrY i� I�einy i'arricd oitl? Onc waY wuidA hr In sr1 an uhjri��ive n( ,iddinq pruymms m at Ieas� Ihreu apecified iNricsi arres. Ur anwhcr way wuuid be �n �ha�sr . pppulaliun seym��nt Ynu suspect mev Ire urylected. deeise proyr,nns i•+peaallY for �hem and count reyistralions. The Ihird sugyesr.un I can make is m ut Thvlourthmidlinalollheidersgrowingout kmards: Sometimes City$ouncil that certain constiencies��sl rvpresenled on park and recreati Accordmy to Drucker, "the�� dirn tnrs �hould reprrsenl nuanr L.is'ic long� term interests o� ihe en Ihink Ihat aVVlies to park and buards as well. The M�ard should have the musl capablr �� peuple availahle. They shouW be willing to � work, tu auend meetings, to think hard and � ia rk� humewurk. And they should �wl serv¢ � spe�ial hilere�is to the exclusion of or in up�wsilion tu Ihe yenudl iNere51. Su, thr nuxl lirne �he 4ueslwn comes up . alx�u� ihe mle of �he P, �k and Recreation [i��ard, think of it as the Board ol Dirxrors. ut an enterprise. It rtwy be help(uL � 1. Dmcker, Peteq M�nogement Tasks, Hes�nsibili�ies, ond Ractices. � � ubjetlives lor ihe communiry s park mid ul ihc Inerd o( Airedurs analogy aPVlics tn re.:reationproyrammurderthatresuhscan ihrrompu<itiunultheBo.irditu�iL'fhese 2.Ibid � be measured. If our Park and Rccrcatiun days, rorpora�imis are (evlin9 pressures to /!•f'. �I.�L'_J _— — O �-.. O o neuusfronts 11RP0'S POSITI0110t1 THE H11DDI[APPED Patricia Warden "For mo bna handicapped peoplc have been deprived ot a righ� to an educatiun; for U�o long handirapped people have been exduded irom Ihe W»�biLry of jobs and employment whece they muld support themselves; lor lou !ong handicapped people have been kept out uf huildin9s, have been kept off uf streets nnd sidewalks, have been exduded tr��m private :md pubLc Iranspor�a�iun and have bcen depnved ol a simUle nght. in n�any instances, jus� tn wmmumcaie wrth ur.e anu�her ... and 1 say ro you tom9h� the I�me for discnnnnalion a9amst ihe handicapped in the United Slates is over." Those werr the words of Pmsident Can.�r as he opened the liret White Housc Conference on Nandicapped Indniduals in May o� 1977. John H. Davis, Ezecu�ive Director ol NRPA, was NRPA's olficial observer at ihe conference whece Mickey Chris�iansmi. Recreation TherapisP. DcxvneY. Calibmia. PresemeA the uffici.l NRPA �o�itbn paper I�dopted by the NRPA &>ard of imstees in ApnU. The NRPA pninon paper callvd (n� the lolbwiny adiun: • A natronal prugram shouW M rstnLlisM•A to lacilitate recmltmenl, empluymem, nnd fraining ol handicapped citizens in all areas, inrluding parks and cetreatica. Such assis�ancc should indudr finarrcinl aid hir education and trainin9lor � arrers in �arks and recreation. • Govemmem al all levels, es well as Ihe private se<'�or. �hould be encnuraged �u extend curtpnl pruytanu to promde �inanrial assislance lo privale and puhlic a9encie� serviny 6andkapped citiernti. • The Rureau ol EAu<'ntiun fur ihe Handii�aplx•d and other �rdurel units shntJJ suhst.mhallY ��'rrasc Imidmg nl4 iialinns L n ra.r-r.uch tu nn'rcasr undvrslandmg ul the I.�clu�s cuntrihuling to 5uli+1V��4 rcrrcahun {r.n'tu'ipaiiun fur h�mdicnp�x�d �H�r�ons. • A mechanisiu shwdd 1�• rmaiod lo �um authorities at thv Irdurnl. ztal�• .nx1 4rnl Irvel in a rnnm�un etlurl ln la� iG�ale vllvrl rvr resuurce uhhzalem wilh rr+�xrt lu Ihe cuordmaBun� uprrabun. and nnVle menlahun nl rrrrraliun anJ Icisure programn and +rrvlc.rs lur hanAi� nP�M�d a'ilir.cns. •'fhr Pn•.k6�m i. ur�d in dharl Ihr l�lhutnu•N ol 7'mnsprtUfiun w �Lvclop .md .�d.M�l an alhrnialive .x�uun �w�li..y ny�arJm9.urrssibiGry �is rrlat�xl In Inurism and udwr Iv�sm�� raq�rx�ncv� ihqa•mMnt II�MqI IIM' VAfN�11N I011liti I�I If•III��NIf1.1�Ni0 und�� 0� P�nxGclxni .1nA ronlrol. Il • Federal fina�ial supporl shouW be made available to eslaWish ¢Hxtive mxhanisms tu enforce compliance wilh existing aicessibilily legislation particularly in rela�iun to parks, recceation and related leiau��e areas and lacilities. . • Organizalions like Ihe NRPA shuuld . hecame mure involved in ihe devebpment �. of 6•9islaliun tlwt Is �esMmsive tu Ihe needs and expeclnGuns of the handu:apped. • 'I'he Wh�te Hause Conference planners and dele9��lcs shuWd recagnize the mes�imhale values .�nd benefi�a that leisure cuunx�ling can snntribute to �he health und w�-0I lainy ol all handirapped cilizens and m.d<r pnduciive delerminations and ,uLu�yuent recommendations ihat will ii ixti,ryile the planniny and fundiny o( leisure � uunsrfinJ Pruqr.�ms and sen��ces at the Ireleral. s�ate and I�xal level. • The White Hewse Con(erence �Aanners un�l Jeleyites shouid include provieions lor thr grcatesl {ussible �involvement� of mnccrnrd or�anizations such as tFfe�NRPA in rnnlerence "follow�uD � `�d "feedback" lo �ulw.�nlc a�ul build upon the needs �and a�� xnplishnuenb resulting hom ihe Whrte Huuse Conlerence nn Handicapped Indivduals. � „_ GATEWAV DEPARTMENTOFPAFKS. RECREATION ANO FOPESTRV C�t of �/(au�ds Ve� � RAMSEVCOUNTV,MINNESOTA 2001 HIGNWAV 10 MOUNDS V IEW, MINN.551t3 MEMD T0: Mo�mda View Parks and Recreation Commisaioners FROM: Bruce K. Mderaon, Director DATE: December 6, 1977 RE: Monthly Update - November - December The purpose of this regort is to keep the Parks and Recreation Co�iasion informed on current iseues within the Parlcs, Recreation and Foreatry Depart- ment that do not need official Co�iesion action. The Director will present a report s3milar to this each month if the Co�issionera feel that it is beneficial. A resource file of related items will be placed in the City Hall and ia available for review upon requeat. 1. New Director Hired - Effec[ive November 7, 1977, Bruce K. Anderaon wss � appointed Che Direc[or of Parks, Recreation and Forestry. A brief look � at my background includea: a. Four years full-time experience as the Assistant Director of the Maplewood Co�uni[y Services Depar[ment. b. One year full-time experience as Director of Parks and Recreation in Rosemo�mt, Minnesota. c. One and a half years full-time experience with Recreational Services Inc., as the Director of the Apartment Recreation Division. In addition, a var:'e[y of part-time experience in a program leadership capacity in New Brighton, Maplewood, Edina, Richfield and Minneapolia Parka and Recreation Departments. A complete peraonal resume is available for review in the "zesource file" at the City Hall office. 2. Staff Traininft Seseion - The staff management team participated in two - two day training sesaiona at Seven Pines Lodge in Lewis, Wisconain. The datee of the training aeaeiona were November 7 and 8 and November 19 and 30�. The eraining seaeiona were coordinated by Petez Gregg, a Profeseional Manage- ment Coneultant. The firet training period wae apent evaluating the "team � management" appmach and how we each fit into the "management grid". After� houra of deliberation the staff eatabliehed "Co�mity Isauea" and began to _ brainetorm poeaible eolutions. The second weekend had the City Co�mcA and Staff reviewing each groupe iesue priority liat and the compilation of a ��# maeter liet. After priorities were eatabliahed a detailed problem solving �� eeeeion wae begun with action plana written for meny of the prioritiee. Parke & Recreation Commissioners -2- � December 6, 1977 The training sesaion proved Co be a valuable training tool for each of the city participants. A co�lete report liating City priorities and action plana, is available in the resource file. 3. Capital Improvement Program Update - As per the Council and Commisaion recommendatlon the following capital improvemente have been completed in 19 7 7: 1. Greenfield Park - Wa[er line 2. Gr�enfield Park - Baseball field 4', wire fencing, eafety purpoaes 3. Hillview Park - seasonal hackey boards 4. :loodcres[ Park - widen driveway and replace culvert 5. Woodcrest Park - parking lo[ (gravel) 6. Two bleachere 7. Lambert Park - 1 aet of hockey ne[s S. Hillview Park - 1 ae[ of hockey nets 9. Civic Center Park - 1 drinking fountain - atubbed in '_0. Greenfield Parking lot 11. Greenfield Park - 2 bleachera TOTALS SudBeted Cost $5,000.00 1,700.00 3,000.00 1,350.00 550.00 1,000.00 220.00 220.00 1,000.00 995.00 750.00 $18,785.00 *Theae moniea were budgeted out of [he Revenue Sharing Account. Actual Coet $6,400.00 es 1,550.00 2,950.00 660.00 550.00 1,170.00 220.00 220.00 771.90* 995.00*��- 630.00*�� $18,056.90 �. There was one item not completed this year and [hat was the sodding of the infield at the Greenfield Basebsll field and the pi[chera mound at Greenfield. Thie project w111 be a firat oriori[y in [he Spring, so that the field will be ready for play in 1978. 4. Comm�mity 6ducacion Update - There wae a Community Educa[ion Advisory Committee meeting on Thursday, November 10. Following a slide preaentation on the Mounds Vlew Community Education program, four task force commi[teea submitted their reporte: a. Chippewa CoordinaLOr - no report b. Capital Outlay - They adopted a liet of proposed comm�mity expendituree of $13,000. Mounde View aubmitted one reques[, that being the upgrading of the Edgewood Ballfielde, our request was denied. A complete list of the adopted iteme can be found in the reaource file. c. Extrecurrlcular - Thie committee report was often conaiderable diecueeion by the committee. A copy of the committees reco�endatione may be revieved in the reeource file. d. Reeource Center - Beca�:se of time conetraints, this subgect was not covered and wae aleo tebled until the December Bth meeting. A complete copy of the propoeal to make New Brighton Elementary a Co�unity Reeource Center can be found in the reeource file. 5. Foreetrr Crant - We eubmitted the Shade Tree Program grant to the Deparement of -� Agriculture ae required by the State on November 14. The grant providea for S3I,865 in the eenitation phaee end $2,520 in the replanting phaee. The grant . baeically Se epproved "ae ie" and is baaed en actual coete in 1977 and projectione . far 1978. The grant !e ueed to baee our allotted reimbureement to the private homeowrere for the removal of diseaeed treee (37X in 1977). A cooQlete copy of the grant propoeal is in the resource file. THE PRECEDING DOCUII�ENTiS) HAVE BEEN �EFIL�IIED FOR LEGIBILIT Y Parks S Recreation Co�iss3oners -2- December 6, 1977 The training session proved to be a valuable training tool for each of the city participants. A complete repor[ listing City priori[ies and action plans, ie available in the resource file. 3. Capital Improvement Program Update - As per the Council and C:�ission reco�endation the following capital improvements have been completed in � 1977: Budgeted Cost Actual Coat�. 1. Greenfield Park - Water line °8,000.00 $8,400.00 ea� 2. Greenfield Park - Baseball field 4', wire fencing, 1,700.00 1,550.00 safety purposes 3. Hillview Park - seasonal hockey boaxds 4. Woodcrest Park - widen driveway and replace culvert 5. Woodcrest Park - parking lot (gravel) 6. 7tao bleachers 7. Lambert Park - 1 set of hockey ne[s 8. Hillview Park - 1 set of hockey nets 9. Civic Center Park - 1 drinking fountain - stubbed in 10. Greenfield Parking lot 11. Greenfleld Park - 2 bleachers T�TALS 3,000.00 1,350.00 550.00 1,000.00 220.00 220.00 1,000.00 995.00 750.00 $18,785.00 *These monies were budgeted out of the Revenue Sharing Account. 2,950.00 600.00 550.00 1,170.00 220.00 220.00 771.90* 995.00* 630.00* $18,056.90 There was one item no[ completed [his year and [hat was the sodding of the lnfield at the Greenfield Baseball field and the pi[chera mound at Greenfield. Th1s project will be a first priority in [he Spring, eo [hat the field will be ready for play in 1978. 4. Co��mity Educa[ion Upda[e - There was a Co�unity Education Advisory Committee meeting on Thureday, November 10. Following a slide presentation on the Mounde View Community Sducation program, four task force codmitteea submitted their reports: a. Chippewa Coordinator - no report b. Capital Outlay - They adopted a list of proposed community expenditures of $13,000. Mounds View submitted one request, that being the upgrading of the Edgewood Ballfields, our requeat was denied. A complete list of the adopted items can be found in the reaource file. c. Extracurricular - This committee report was often considerable diecueeion by the co�ittee. A copy of the convoittees recommendations may be reviewed in the resource file. d. itesource Center - Because of time constrainta, this subject wae not covered and wae also tabled �mtil the December 8th meeting. A complete copy of the proposal to make New Brighton Elementary a Co�uni[y Resource Center can be found in the reaource file. 5. Forestry Grant - We submitted the Shade Tree Program grant to the Department of Agriculture as required by the State on November 14. The grant providea for $37,865 in the sanitation phase and $2,520 in the replanting phaae. The grant basically is approved "as is" and is based on actual caste in 19�7 and projections for 1978. The grant ia used to base our allotted reimbareement to the private homeocanere for the removal of diseased trees (37X in 1977). A complete copy of the grant propoeal is in the reaource file. Parka 6 Recreation Commiseioners -3- December 6, 1977 6. Lawcon Grant for Silver View Park Land Acquisition - Final word was received from the State Planning Department that the grant for the Silver View Park acquisition hae been officially adopted. The final figurea are not known, but they are approxima[ely $100,000 broken down aa follows: a. Sta[e Funds - $50,000 b. E.O.R. Funds - 25,000 c. City oi Mounda View match - 25 000 Total $100,000 This money vould be used to acquire 19 acres of land adjacent to the 16 acrea the City presently owna. The monies will be mailed 1n early March, 1979 with acquiaiton expected soon aftet, � a d E� Y � W C N@ E A � T N ^ W A 1D � n u� a M W a O LL C W � �. 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Cpi W C n 6 O r J T N W•� d�� N � C q 60. a d V u a+ O�a+ �+ C�+ u V L C �n E C Y�C•r� N N ��00 N�Y�QOYN V �O�rU OYL py WNL VU 6 V U YN �1�«� �O�+L G 9 i N � F�p C� �� O q N� L�1 O E N C N O t Y N C^M iY� Mf:JO� NYL�V-OY�Y � ..�emy� m c wY n$ive'�nm..i...+ W C N L; � q T y L O p d� O�- � +� W T' Q V Y� N t OIM Y16 O N C y 01 � kyyy��CN� Ni�� O V U3M `9d0 ' _ 001�+p'! d�0 LN1� n'yNf.l ^INNC v _ G N� H d E U`+Jt i�r WF� V L d V V Uy E O L L O N 9 L N>N CN rL0 J�N.�LCLi� � 6G+�NMC � 1 O O Q �i O O m b b N b W W N i O O m 00 O 1� 1 � N � O� O� N N O� O < p �n O a p ^ .7N N � N lp 1If b Vi M tli 0� � O a0 O eD < <O� (7 N . . h o� O Y Y U C L E Y d N •� O S N U W O N f�l Y b� � f�] f+l N VIa01 ' M �J N O M L ^ d � k Y N O 6 � d � N `n P C w N '�'�_ _,�,,.,. � N � u w i f..l ay O � WS k 34.01 � 0 C!1F.P'1'EF: 34 /� YA?'.!: r'�i2D F'�'CP.::11T10V CGI=S3ISSION.' � �__ 3n,p1. �:STAI3LIStth�r;T. '1'here is hereUy established a Park and P.ecrea�ion Cormission for the puzpose of advising the Cour.cil on tiie operation of public recreation, parks and playy.ounds, pursuant to the authority of this chapter. The Park and Fecreation Com:nission is re£erred to herein as the "Cenaniss�.on". 34.02. CO"•�POSITIO;.. `i�he Cur��,iissicn �ha'_1 c�r.=_ist �f scven members appointed by the Piayor with the approval of tl:e majoricy of the Council. 34.03. TER�1S AND V�CANCIES. (1) The first me;n:^ers of the Commission shall be appointed as follews: Ts•ro members for a term of one year, .� ts.o mesbers for a term of tcvo years and three r.iemb�rs for a term o£ three years, the unexpired portion of the year in which these appointments are made shall be considered as � one vear. As thc terns e:cpire, all appointments thereafte� meeting o£ each successive appointee, shzll hold their successors are appoi.nted and oualif.ied. �ar. Said terms sha. Both original and of£ices until their �1(7) Vacancics durin, the tern shall be filled by the � (�tavo� o�i.th ti�e aonroval of the r�.njorit, of th�:• C;uncil for thr_ u:�c>:uired por�ion o� the tern.. T:very appoir.tzd member .. shall, before entering upon tl:e discharge of his dsties, take��.� an oatit that he o�ill f:aithfully discharqe the duties of his �� office. 2,o me;nb�_r shall be personally interested in any con- � tracts in c��hich the Commission may enter. � 34.04. COMPENSATIOi7. Members of the Cor.unission shall serve o�ithout cor�pensation. � . 34.05. RF;tdOVAL FROM OFFICE. Any member of the Commissioa�� may bc remove3 if three consecutive meetings are missed with-�. out a valid reason, if the Commission duties are not faith- fully carried out and for cause duly found, by a two-thirds vote of the Commission members and the consent of the Council. „ 34.06. ORGnNIZAT20N. The Commission shall select a chairman, a vice-chairman and secretary from its membership I 34.07 �ohc sLall ,� rvc Lor terms c,;. uu�� ycar, :.�:;'nning, ,7aniiar}� 1 of ear.h ycar. I�t it� fir�t meeting the Commission ::hall adoi�t rulca of ��rocedurc and clect the officers. It sLal] amr��.id thc rul.es from Limc to time, as is necessary. '�hc idunic:i�,al :�C.tornr�y sli �17. act as at.torney for the Commis- sion and thu ':unicip�l L'rnJi.n�cr :;hall act as its engineer. 3n,07. PtE1:.INCS. Tha Co:ranission shall establish reguiar r�.eetit:g dates,- but :.P�cia1 meetings may be called by any ofEicr,r of the Co�nmissi.on upon three (3) days notice to all mericrs. The Co^v'nission shall meet at 1^ast tcaelve (12) times in each c.�l�narir ��•ar. A majori.ty of the appointed membeYs shall co�stituCe a quorum. 34.09. FJUD:;iii' OP PIN^e�C�'S. (1) P.n annual stat�s.ant of rec�ipts and disbursements shall bc filed by thz ttunicipal Administrator imraediately after t:�e close of the ca.lendar year and not later than Pebruary 15th and shall be included as part of the annual financial statc.nunt of the tdunicipal Administrator in con- formity suith state la��i. (2) The Co:nmission must present, no later than August lst of each year, an estimate, in such details as the Council shall require, of. its financial needs for the Commission for the en�uinq £iscal year. (3) Ti1e Clerk-Treasurer_ shall make o�ritten budget dis- burser�nt reports to the Comirission at nonthly intervals. � For purposes o£ budgetin9, accountin9, and reporting, the � fiscal year o= the Conunission anc, the fund sha11 be January lst to Decen!Uer 31st of each year. An audit of the funds shall be raade annually. Suclz audit r.ap b�� tt;ade independently of oI' in conjuoction �•riti� anp auriit r:h: �� . roa:.�_ oL the funds�Of the Alunicipalit}�. The Commission shall advise tl�e Council to � establish charges or fees of the restricteQ use of any facilities or to make any phase of the recmation program wholly or partially sel,`--sustaining. 34.U9. POl�GRS F1ND DUTIES. In order to carry on the recreation prograia provided herein, che Commission shall: (1) A3vise thc Council on employing necessary personnel and fix their corupensation, but such emyloyment and eompensa-� tion shall not be an obligation of the P1unicipality until � approved by the Council. � (2) 4Jith the consent of the Council, have the authority to operate a program of public recreation and playgrounds upon property which is owned or otherwise made available to 34.09 the Municipality for such public recreational purpose. It shall reconvr.end to the Cowicil the leasing or acquisition of real or person:l property £or publi.c zecreational use as it tiecros desiraUl� but the Commissi.en shall not i;ave authority to ar,quirc land or construct builciings in its own name unless it shall. first re.ceive s::cY authority from the Council. Any cyuipment or racreational £acilities shall belong to the ;aunici»alitv. (3) Advisz the Counc.i.l of leasi.ng real or personal .� property or both for public recreation use for periods of not longer than one (1) year. (4) Piaintain and care for all property which it has � acquired or crhich has been assigned to it for public recreation purposes. ��'�i� (5) t,ake periodic inventories oY mcreation and paric servi�r_ts which exist or may be needed and to interpret the needs o£ the public to the Council. �� (G) Aid in coordinating the park and recreation services � with proarams of other government organizations and govern- �� mental agencies. ��' (7) Interpret the policies and funetions of the park and = recreation department to the public. .,a��.! (8) Advise the Council and Administrator in the prepara- �..�; tion of. t'.ie annual budgc�t and long range capital inprovement � "i' programs. � �:':..j;.:: !, (9) Hdvise the Council on providing musical and free :rf entcrtainment for tlie neneral pvblic, (10) Formulate anu pr�scribe reasonable rules and regula- ��'�. tions for the use of the general public of any facilities in ;'3��. any park area. �:.j.. (11) Advise the Council. on constructing roadways, paths, ;�'�. bvildings, foimtains, docks, boat houses, bath houses, re- ,�� freshment booths, amusement halls, pavilions and other necessary structures and improvements in parks. The Commission ��j''. may advise the Council on making contracts and leases for the ;.�� construction and operation of these facilities for tezms not ,�_ exceeding ten years. Every suoh wntract and lease sha1L��- � provide that the structure shall be operated for the public �f; use and convenience, and that the charges shall be reasonable �' and it shall reserve to the Commission power to prescribe �. reasonable rules and regulations from time to time for the conduct of the privilege. � ;} .: 34.10 (12) Uo whaLever other acts are reasonable, nccessary and proper to carry out their prescribed powers and fune- tions a:; set forth hcrein. 34.10. D':LP.C7+'CIn:J Oi' P01�;1R. The Council may establish such rules and r�gulations�for tlie administration of this chapter as it may decm necessary and may delegate such rule making authori.tp to the Commission and the Commission shall hav�� Fos:er to c��;:e sucli rules and regulations pursuant to dele9atc�7 autherity as it deems necessary for the purpose of performing i.ts duties as herein set £orth. i i r; 3 s . . . : fS� i-;